HomeMy WebLinkAbout1999-01-13-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday January 13. 1999 meeting in the Bird Room, Cary Memorial Building, as
approved January 20, 1999
The meeting was called to order by Chairman Kelley at 7 40 p.m. with all other PBC members
present. Also attending were Director of School Buildings Operation John Moynihan III and School
Committee Chairman Barrie Peitz. HMFH representatives Philip Lewis and John Miller arrived
shortly after 8 p.m.
Minutes of January 6. 1999 were APPROVED as submitted.
Comments on Poinelli's January 6 handouts: Noted that in the handout dated 9 June 1997 on project
services and possible responsibilities that many or most of the jobs could be done by the architects
as well as others. It was advised that the PBC should decide who should do what.
Job description and advertisement for an owner's representative: draft of former and last
advertisement used before Fay DeAvignon was hired were reviewed and it was agreed that the next
advertisement should be based upon the last one, with clear indication that the person would be
hired and responsible to the PBC. Copy for the advertisement will be approved at the next PBC
meeting. Owner's representative would be hired as soon as feasible for time certain.
RFPs for HVAC. roof and floor tile replacement at Bridge School are in Moynihan's office and need
reviewing. Subcommittee of Bruckman and Johnson volunteered.
Discussion with HMFH people began with handouts summarizing project history, tentative schedule
and preliminary personnel budget for revising design development between now and April 15, 1999
construction documents (6 months), bidding, and construction administration envisioned to begin
January 2000 and end July 2002 and January 2003 Yet to be done: phasing for middle schools over
2'h years and for the high school over 3 years.
Copies of HMFH's present(suspended) contract passed out. Moved and VOTED unanimously to
authorize HMFH to restart design work on Clarke, Diamond and the high school.
VOTED to establish a subcommittee to revise and amend the contract. Poinelli, Cannalonga and
Kelley will work on this, working with John Moynihan. Himmel noted that the contract needs to be
cleaned and updated.
A schedule for all three schools and major issues of each, along with schedule of when decisions
must be made was promised next week by Architect Lewis.
Moynihan assured the committee that his office is heading for March 1 submittal deadline. Before
that time new educational specifications will need to be approved by the School Committee.
Meeting adjourned at 9.48 p.m. until Wednesday� January 20 at 7.30.
Respectfully submitted, �L U Erna S. Greene, Secretary