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HomeMy WebLinkAbout1997-12-16-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday December 16 1997 Meeting at Estabrook School , as approved January 6, 1998 The meeting was called to order at 7 15 p m by Chairman Bruckman with other committee members Himmel , Johnson, Kelley, Poinelli and Touart attending, as well as Director of School Buildings Operation Moynihan, Charles Hornig of the Capital Expenditures Committee and Dawn McKenna Minutes approval proceeded rapidly as the meeting opened, with the following minutes APPROVED 1996 Minutes , as submitted January 24, February 28 , June 5 , July 14, July 24 1997 Minutes, as submitted September 5 , October 14 Executive November 12 , 18 , 25 1997 Minutes, as amended December 2 , 9 Documents distributed at this meeting included an agenda from Fay DeAvignon; a memo from the secretary on minutes to be approved and notes on the attached draft for the Town Report, and two invoices from HMFH dated November 30 , 1997 , one for services rendered on contract and the other for additional basic services for the Lexington Public Schools Design Development documents for the high school and Harrington are due either this evening or tomorrow morning The high school will include all revisions to date, Moynihan reported He also reported that a $5 million capital proposal is to be presented to the Selectmen Included will be 13 portable classrooms at a cost of $1 7 million not state-reimbursable six for Hastings, three for Estabrook, and three for Harrington The high school will be reconfigured to accommodate more classrooms An expenditure of about $650 ,000 is planned for new roofs over G, H and J units at the high school as well as the "arts wing" at Diamond Middle School Also needed are reconstruction, resurfacing and curb resetting of parking and roadways at the high school and Diamond at a cost of slightly over $500 ,000 Additional expenditures proposed are $180 ,000 for mechanical systems at Bowman and Bridge as well as $320,000 for the School Administration Building (a k a "The White House") None of these items is reimbursable He noted that an investment of $7 to $9 annually is needed to get the schools up to standard over the next ten years He pointed out that the standard maintenance expenditure for schools is $3 per square foot , and that Lexington spends $ 70 ! A brief discussion ensued on the wisdom of spending any money on the White House, but Moynihan pointed out that the school offices had nowhere else to go The primary concern of the capital program is to provide a sufficient number of classrooms for a nearly-peak enrollment that will appear in the next years PBC response to these proposals was that data from Design Development should be used in planning for future school capital projects , and the 1 PBC Minutes of 12/16/97 - Page 2 committee VOTED unanimously that any further new projects proposed should be state-reimbursable Invoice approval was VOTED by the committee after determining that $65 ,000 should be withheld for environmental reports not yet delivered With regard to furniture and equipment, the committee reiterated its decision that all work on Phase II schools should be terminated The amount approved for payment was $235 , 918 25 Exterior Elevation Desians at Diamond and the Hiah School were considered briefly, but no decisions reached Discussions with library staffs in all Phase I schools continue, especially at the high school Moynihan expressed concern that there might be excess book shelf capacity Shelving for 30 ,000 books is planned for the high school , 15 ,000 at the middle schools and 10 ,000 to 12 ,000 at each elementary school library Committee personnel now number five appointed by the Town Manager Peter Johnson and Philip Poinelli have been appointed by Town Manager with terms to expire in 2000 The School Committee may now appoint one more representative, to bring a full 7-member PBC onto school projects Bruckman has already announced unwillingness to continue as chairman The meeting adjourned at 9 p m Respectfully submitted, I A2 Erna S Greene, Secretary