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HomeMy WebLinkAbout1997-12-09-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday December 9 1997 Joint School /Permanent Building Committees meeting in Selectmen' s Meeting Room, Town Office Building, as approved December 16 , 1997 The meeting began shortly after 7 p m with the approval of minutes by the PBC before the arrival of most of the non-PBC attendees The following minutes were APPROVED by VOTE of those present September 2 , 1997 , as submitted September 16, 1997 , as submitted September 18 , 1997 morning meeting, as amended September 18 , 1997 evening meeting, as submitted, with minor typographic correction September 23 , 1997 , as submitted September 30 , 1997 , as amended By 7 30 p m , when the meeting was called to order by School Committee Chairman Barrie Peltz , the following were present School Committee members Elberger, Neumeier and Rosenberg; all six present members of the PBC and Owner' s Representative Fay DeAvignon; School Superintendent Jeff Young and Director of School Building Operation Moynihan; Lexington Minuteman reporter Les Masterson; Appropriation Committee member Ron Pawliczek, and members of the public Dawn McKenna, Nickolas Hay, Laura Kole, Ann Gilbert , Ed Natale and Stephen Tripi Where do we go from here after the vote? Working from an agenda sent by Moynihan to the concerned meeting participants, the following issues and questions were posed Capital improvement and upkeep of school buildings (including deferred maintenance) must be met annually How do we take care of the increasing number of pupils? Young noted that a number of portable classrooms will be needed at the high school and at Diamond Middle School , more than ever in the past In addition one special education classroom will be needed at Hastings The most urgent needs are in the four Phase I schools Safety and technology improvements per the 5-year plan should go ahead In addition, the school operating budget is now begin prepared Next year there will be 115 more students in the high school , allocations are also being made for an additional 79 students elsewhere in the system Just today $600 ,000 was cut from the expected allocations for the various schools Questions remain about the housing of programs and dedicated spaces Moynihan pointed out that portable classrooms will not be available and ready to use on the sites until November 1 due to long lead time from ordering them the day after a town meeting appropriation vote next spring PBC members offered these contributions to the discussion Some expert information is available from the studies and plans now being produced, where portable classrooms might best be located on sites , for example Resources should be spread and prioritized among each of the nine schools We should not lose the knowledge gained from the Archetype and HMFH studies and plans Peltz recommended rescue of part of the project An annual $5 to $7 million project would not be reimbursable Kelley pointed out that PBC Minutes 12/9/97 2 community support cannot be assumed and suggested working with the people who did not support the override Poinelli urged that whatever the town does about the schools should be done well Elberger commented that if a project is "not to be reimbursable is irresponsible " She called for comprehensiveness in planning and there was agreement on this around the room Peltz reminded that there is a December 29 for putting articles on the Town Warrant for the 1998 Annual Town Meeting (This statement was qualified that only a space for an article must be reserved by this date, so long as wording is worked out in time for Selectmen sign the Warrant A statement for HMFH work through December 23 was distributed to members of the committees This would be the town's financial liability to the architects if a suspension were to be authorized tonight and put into effect tomorrow Pointed out that the part now being completed is the pricing information - most vital for prioritizing VOTED unanimously by the PBC that design development for the four Phase I schools should be completed Moynihan stated that $1 8 million of the design money voted by Town Meeting (not involved in the override vote) would be spent for that purpose through December 23 , and that to close the contract would cost about $2 million, leaving about $400 ,000 available for further design work Natale called for total work stoppage on Phase II Progress in design development reported Fiske not begun, Bowman and Bridge at 25 percent , Estabrook at about 42 percent and Hastings 76 percent Kelley moved that planning process stop on all Phase II as of December 23 Poinelli offered an amendment to expend $9, 500 to complete design development on the Hastings School , and this was VOTED unanimously Then the PBC VOTED unanimously to adopt the amended motion Employment of Owner' s Representative DeAvianon was approved through Phase I documentation, with the termination of her contract with the town to follow that Meeting portion of School Committee concern ended at 9 10 p m and only the PBC remained after that Cary Library concerns were aired Among there Board of Appeals hearings have been postponed because the architects are running late Kelley expressed concern about the materials proposed particularly for siding and roof The architects have been working without contract or compensation The abutter ' s complaints persist with increased unreasonableness , it appears PBC called for the scheduling of an evening meeting with the library building committee, and Chairman Bruckman will call the Library Director on this urgent need Meeting adjourned at 9 30 p m Respectfully submitted, AML -4 Erna S Greene Secretary