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HomeMy WebLinkAbout1997-11-18-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday November 18 1997 Meeting at Harrington School , as approved December 16, 1997 The meeting began at about 7 45 p m Present were committee members Johnson, Kelley, and Poinelli as well as Director of School Buildings Operation Moynihan, Project Manager Fay DeAvignon, citizens Dawn McKenna and Michael Schroeder and HMFH representatives Dorthea Hayes , Philip Lewis and Mario Torroella Progress and schedule report by Hayes noted that high school drawings were at the 50 percent stage and the other of the four schools are not yet finalized However, cost estimates have already been requested from Daedalus , and these will be presented to the PBC on December 16 Kelley asked how the forthcoming estimates are related to the September estimates Hayes told how the earlier estimates are used to check to see if there are problems with the new estimates This will be done during the week to ten days between arrival of the cost data at the architects ' office and their presentation to the committee During the following weeks when the design development drawings are brought from 50 to 100 percent , cost estimate refinement will continue in parallel DeAvignon asked the architects if they would be able to incorporate changes that are now being evolved through meetings she and Hayes are now having with the schools ' staffs Concern was expressed about obtaining adequate input from the schools before sign-off on the plans However, Moynihan warned that changes must not slow down the schedule He said that the four principals of the phase I schools will be meeting with Superintendent Young before Thanksgiving Poinelli emphasized that the changes should not affect the scope or footprint of the plans and therefore should not affect cost and overall schedule An example of programmatic change discussion that will alter current plans is the proposed centralized guidance center (near the administration office) as contrasted with the dispersed guidance offices in current plans Kelley' s concern about input process at each school was so great that he offered to be personally involved with checking school personnel comfort with the plans Design development for Phase II? Architects reported that work was begun today toward completion of design development on the five remain- ing elementary schools Kelley questioned wisdom for this and requested reconsideration at the next committee meeting, hopefully well attended Moynihan pointed out that the contract now called for design development completion for all nine schools , and any change would require renegotia- tion, legal work, etc Kelley asked for an updating from the architects of comparative cost data assembled a month ago to aid in his proposed reconsideration Feedback from schools was requested shortly before the nine schools ' project was split into two phases , but only six sheets of comments were volunteered Reports of concerns from the Clarke and Harrington schools were distributed and discussed while the committee looked at current school plans (one set to go to DeAvignon and a second set to go to Moynihan - and be available for between-meeting committee inspection - at the school administration building PBC Minutes of 11/18/97 - Page 2 Harrington School site plan now shows complete separation of bus (from Maple Street) and parents ' ( from Lowell Street) drop-off areas Both entrance drives would be two-way The early education/Kindergar- ten/receiving drop-off/pickup area would be an extension but on a different level from the parent drop-off Because the requested Harrington change in relationship between health and school administra- tion offices , committee opposed recommending it because it differs from the arrangement at all other elementary schools and would require checking with Superintendent Young In response to Harrington staff input , it may be possible to relocate a stairway in the new wing and add a bathroom facility Current plans do meet code The number of planned bathrooms in the cafeteria may be an issue, since kitchen staff may not be all female If an advance written sian-off of this aspect of the plans is not obtained from the local building inspector, two toilets should be built Requested soundproofing of the music room floor will be added to the plans Ways to provide additional storage for the gymnasium was discussed and will be worked on Storage of voting machines may hold the key, noted that gym storage of the same size was Ok'd by the other elementary schools Clarke Middle School science labs appears to be a non-issue; committee ruled that furniture should be specified for 24 pupils as this best implements School Committee policy on class size (and would fit better into planned rooms ) School staff asked for 30 computer stations in the computer labs , and this could be accommodated A requested window enlargement was deemed too costly to incorporate Committee's response to questions raise for girls ' privacy needs in gym locker room was that dressing stalls were being provided by the showers Objection to net gym partition at Clarke was addressed by decision to provide for a solid partition (i e repair of present dividing doors) as an alternate if the extra money could be found Committee agreed to provide that the existing auditorium partition could be repaired rather than removed, since school staff said they would use them it they worked Security considerations entered into discussions on request for a separate (use of existing) entrance from the outside for SPED program school -wide headquarters , as well as location of the principal 's office for better view of the staircase inside the front lobby The committee noted that the staircase activity would be changed drastically by having the new wing just beyond it However, they did instruct the architects to sketch and check cost of this requested change Diamond Middle School sketches of alternate entrance designs were displayed and two of the three committee members liked the proposal showing a glass curtain-walled tower topped by a thin shallow arched roof resting on masonry side walls Kelley did not like it Johnson asked if it was within budget Approval to await viewing by more committee members All three northwest-facing entrances would be unified by colored canopies, with the main entrance one extending over the administration offices windows, with the school 's name atop Meeting adjourned at 11 20 p m after setting the next two Tuesday night committee meetings for November 25 and December 2 Respectfully submitted, a j � p� _� Secretary