HomeMy WebLinkAbout1998-12-17-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Thursday December 17 1998 meetina in Room 111 Town Office
Building, as approved Wednesday, January 6, 1999
The meeting was called to order by Chairman Kelley at 7 35 p m with
other PBC members Bruckman, Himmel , Poinelli , and Touart present Also
attending were School Committee Chairman Barrie Peltz , chairman of the
new air quality committee Janet Bonner and Dawn McKenna of the TMMA
Minutes of October 20 and 27 1998 were APPROVED as amended
Architect 's contract and fees were discussed in light of a recent
invoice from HMFH for plan and cost updatings according to PBC' s
revisions of spring and summer 1998 and the recent debt exclusion
override approval , signifying that contract documents should go ahead as
expeditiously as possible These topics will be revisited when John
Moynihan is present
Proiect Manaaement discussion elicited recommendation that people be
hired to represent the town as clerks-of-the-works (possibly one for
each school ) and to manage and organize the project for the PBC
An initial step in this direction will be to request from HMFH a plan of
how to organize and manage the project
In further discussion of how to instruct HMFH the committee will request
a list of basic services as well as a work plan with a schedule for
decision-making Also needed will be recommendations for project
management activities that should be provided Poinelli offered to
provide a sample list, of project management activities HNFH will be
requested to provide a detailed work plan in Including staffing and a
schedule for decision-making
Poinelli also informed of some recent changes in State Education
requirements 1) that a needs conference must take place before January 1
of the year the project is to be submitted, and 2) that educational
specifications and schematic designs must be submitted to the state by
March 1 of the submittal year
Elementary schools capital request reported in the local newspaper is in
response to air quality problems at the Bridge School as well as for a
Bridge School roof , the purchase of portable classrooms and for the
remainder of the technology plan, SC Chairman Peltz informed The PBC
should be involved in this work, it was noted
Air aualitv will be the topic of a meeting scheduled for the second week
in January, Ms Bonner announced Principal speaker will be Tolle
Graham of the Health Schools Network Chairman Kelley offered to have
PBC representation at this meeting
Meeting adjourned at 9 55 p m until Wednesday January 6 at 7 30 p m
Respectfully
submitted,
fit
Erna S Greene, Secretary