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HomeMy WebLinkAbout1998-10-20-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday October 20 1998 meetina in Room G-15 Town Office Building, as approved December 17 , 1998 The meeting was called to order by Chairman Kelley at 7 35 p m with other PBC members Bruckman, Cannalonga, Himmel , Johnson, Poinelli , and Touart present Also attending were Director of School Building Operation John Moynihan and citizen Paul Drury HMFH was represented by architects Arthur Duffy, Dorthea Hayes and Philip Lewis , who brought with them summary sheets and detailed construction cost estimates from Daedalus for the high school and the two middle schools PBC Comments on the summary sheet for all three schools noted that the word "Estimated" should be inserted before "Construction" on the sheet 's title, as well as "in 1997 dollars" at the end of the headings Also noted that the cost cuts should all be in parentheses and that the 3% and 15% should be explained as design contingency and contractors ' profit and overhead Architects explained that the three percent design contingency would be absorbed in the project by the time of bid Proiect Cost components were discussed extensively and insofar as possible it was agreed that terminology to be used should be as specific as possible, rather than catch-all terms such as "soft costs", i e associated costs , FF&E (furniture and equipment allowance) , construction contingency, legal fees, inflation factor and construction contingency (this year raised to 10 percent due to the high percentage of renovation in the project) Add/Alternates were recommended when the bids go out so that if the cost allows some highly desireable items could be added After strong pleas that the high school auditorium air conditioning be done, it was promised that restoration of this cut would be at the top of the add/alt list (Watertown' s high school has been making money from summer rentals of its air-conditioned auditorium, it was reported) Middle school details questioned including sills (to be replaced on cafeteria side only, including the lobby area above) and windows, some to be reglazed at Clarke When PBC asked about gender equity in the Diamond locker room, Moynihan said that work to accomplish this is in progress with completion soon Therefore this work does not appear in the plans General concerns about the school Drolect were aired The committee requested sets of full floor plans in 8 1/2 x 11" format so they could answer questions Moynihan explained that all classrooms , except those for science, music, art, offices and special education, will be generic Concern was expressed about information that the School Committee is getting out to the public, since there has not been much communication between them and the PBC Moynihan said he will check the accuracy of those materials Information, mostly obtained from HMFH, will be sent to Town Meeting Members A Buildina Needs Conference has been scheduled with Jim Anderson of the State Education Department on Tuesday, October 27 at 8 a m beginning at Moynihan' s office Also attending will be School Committee people, Chairman Kelley (and perhaps other PBC members) and HMFH PBC Minutes 10/20/98 2 The following PTA meetings are scheduled Wednesday, October 21 at Bowman Monday, October 26 at Clarke Monday, November 16 at Hastings (Kelley to go) Tuesday, November 18 at Bridge (Poinelli may go) Tuesday, November 19 at Harrington (Kelley may go) In addition Selectman Busa has scheduled a meeting a Cary Hall Saturday, October 31 at 9 a m Recommended that the PBC meet jointly with the School Committee next week, Tuesday, October 27 Urged that the School Committee' s materials on the building project by reviewed by the PBC prior to distribution Also recommended that a project description draft be prepared by the PBC before they by PBC members , clarifying just what is being proposed to be the October 27 meeting John Himmel agreed to get in touch with Richard Marks of Daedalus for clarification of whether or not or how much inflation factor is included in their construction cost estimates The following minutes were APPROVED Wednesday, August 26 as amended Tuesday, September 22 as submitted Tuesday, September 29, as submitted Meeting at 9 52 adjournedp m until Tuesday, October 27 at 7 30 p m Respectfully submitted, ,�zi�✓Nh-U.�in�- i Erna S Greene, Secretary 1 1