HomeMy WebLinkAbout1998-09-22-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday September 22 1998 meetina in Room 105 Town Office
Building, then moved to Clarke Middle School , as approved October 20 ,
1998
The meeting was called to order by Chairman Kelley at 7 38 p m with
other PBC members Bruckman, Johnson and Touart present Also attending
were Director of School Building Operation John Moynihan, Appropriation
Committee members Paul LaPointe, Alan Levine and Ron Pawliczek, as well
as Ed Natale and HMFH architects Arthur Duffy and Dorthea Hayes
Schedule for Override Vote has been tentatively foreseen as December 7 ,
with the Selectmen planning to vote on October 5 to schedule a special
town meeting later in October A total of $55 million expenditure is
estimated, based upon currently available data More precise and
detailed backup data may be available just prior to the special Town
Meeting However, it was pointed out that what is presently available
is actually more than was available last December Members of the PBC
are striving to help various town agencies involved in decision-making
steps to understand all aspects of the project
Cary Library architects' invoices were discussed briefly Emphasized
that the library trustees and building committee had not signed off on
the $100 , 000 and $40 ,000 invoices PBC members especially questioned
the size of the larger of these, billed as extra work to satisfy
objections of the DAC and HDC
Final draft of high school cost savinas list was presented by Duffy and
Hayes PBC members and Moynihan suggested some editing of wordings and
combination of cuts so that all figures will be shown as net deducts
from last December's construction cost estimates For example cost
changes numbers 35 and 37R should be combined with cut number 21 (with
the architects asked to again check this new Worthen Road side entrance
canopy cost change) so that only one cost-saving figure is presented for
these related items
Appropriation Committee members closely questioned elements of soft
costs, which total about 25 percent of construction cost and include a
10 percent contractor's profit and overhead Design contingency was
calculated to be a multiplier of 1 18 of construction cost Deemed that
construction contingency for the entire project should be 10 percent due
to very large involvement of renovation, even in new construction, which
is attached to existing structures Then on top of that is an inflation
escalation of 3 1/2 percent to be carried to mid-construction Moynihan
also noted additional costs of 1/2 percent for legal fees, $25,000 for
printing and advertising and $40 ,000 for consultants and an allowance
for project administration
VOTED that HMFH produce final hard cost figures for the high school so
that John Moynihan can produce project cost figures based upon policies
as previously set by the PBC
Preliminary cost-savina list for Clarke Middle School included some
numbers not fully determined since the amount of regrading required for
the rear of the two newly-planned third level additions and the around-
the-back delivery roadway Largest cost-saving on the list came from
PBC Minutes 9/22/98 2
elimination of a four-level wing adjacent to the front entrance Most
discussion revolved around Item 13 , exterior windows , curtain walls and
especially the existing sills, some of which contain asbestos and some
that leak After debating, committee decided that all glass should be
replaced and precast sills should not be replaced unless then are
leaking or in poor condition and that all composite sills should be
replaced
Decided not to take item 18 , reupholstering the 35 seats that need it
Item 22 should be taken except for the computer lab, which needs carpet
Item 24 should not be taken (paint auditorium plaster ceiling)
Item 25 Moynihan stated that more savings should be subtracted for not
converting to gas heating, which has payback of 26 8 years He noted
that the total cost of the conversion was $1 322 million
Committee added that air conditioning should not be added to the Clarke
auditorium (cost $20 ,000) if it is not to be added at Diamond Noted
later that if any auditorium should get air conditioning it should be
the high school , and that should be constituted as an add/alternate in
the bidding process In summary, VOTED as noted above
Diamond preliminary cost cut list was reviewed in a manner similar to
the Clarke list, here summarized
Item 1 Cost reduction to be only $200 ,000 to allow $100 ,000 for both
paving and curb repair
Noted that the detention pond is still in the plans, but this may have
to be revised in light of changed plans and rulings of the Conservation
Commission
Item 3a Add air conditioning in the special education area
Item 19 Do not take this cut (roof replacement is needed)
Item 30 Take only half of the listed cut for replacement of domestic
water piping due to age of school (cut to be reduced to $30 ,000)
The above decisions were VOTED
As the meeting adjourned at 10 30 p m Moynihan passed out a projected
calendar for the project, should the override be positive
Respectfully submitted,
L
Erna S Greene, Secretary