HomeMy WebLinkAbout1998-09-09-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Notes from Wednesday September 9 1998 meeting in Room 105 Town Office
Building (no quorum)
The meeting was called to order by Chairman Kelley at 7 12 p m with
other PBC members Cannalonga ( later part of meeting only) , Poinelli and
Pierce (first part of meeting only) present Also attending were
Director of School Building Operation John Moynihan, School Committee
members DiGiamarino and Elberger as well as citizens Ed Natale and Dawn
McKenna HMFH architects Arthur Duffy, Dorthea Hayes and Philip Lewis
appeared when school discussion began
Library architects ' invoice for S10 000 dated December 1997 was totally
a request for extra work in attempt to placate the Douglass family's
complaints prior to the invoice date This invoice was the last invoice
from the architects Hale and Bennett Two more have been presented
after that date, but have been taken under advisement and not yet
studied fully by the Library trustees These two more recent invoices
are $40 ,000 for the second submittal to the state and about $100 ,000 for
extended presentations to the HDC and DAC
Pierce explained that revisions plans for the east side of the building
were clearly to mollify the Douglass family Poinelli , citing AIA
standards in cases such as this , said that the extra work should
constitute a revision of contract that should be proposed in writing by
the architects and needs to be approved by the PBC and Town Manager He
also cited state law Chapter 7 (with Moynihan nodding concurrence) and
that such revisions cannot exceed 10 percent of the contract Pierce
urged further discussions between the Library trustees and the PBC
Pierce reported that a meeting with Douglass lawyer, Town Manager and
two Selectmen, brokered by Selectman Enrich, was held a month ago in
search for agreement between Douglass ' and the Town A proposal by
Douglass is being explored by the Town Engineering department Another
similar meeting is scheduled for September 28
In June the HDC appointed two representatives to meet with the Library
building committee They had a good meeting and accepted agreement in
principle, to be pursued when the Douglass issue is settled The issue
must ultimately go to the full HDC
Lexington High School revisions are nearly complete, HMHF architects
reported The administrative offices and nurses ' office will remain in
the same location, with some adjustments for ADA compliance The
guidance area will be centralized and accommodate up to ten counsellors
The library has been simplified These were depicted on schematic plans
colored for function Cost estimates should be ready in a week There
is political need for identification of $2 million in savings in the new
plans for this facility Comparisons should be done in today's dollars ,
with escalation to mid-construction added in later as part of project
cost There will be a one year's escalation in each old-plan line item
so that old and new figures will be in the same financial units Both
totals and detail will be presented
Middle Schools ' broad brush programmatic cost reduction proposals were
outlined by the architects along with rough schematics showing two new
PBC Minutes 9/9/98 2
one-story addition wings to Clarke The third level plans only were
shown Some parking lot grading may be needed on the south side parking
lot Toilet upgrades will be necessary throughout the building Some
ADA revisions will also be required on the partitions between classrooms
in the areas of classroom entrances The issue of separation of parent
from school bus drop-off areas was discussed briefly Committee members
complimented the architects for their "creative thinking "
Diamond addition now being sketched is has been reduced by more than
5,000 square feet , even though the entire middle school special
education program will be located in that school The architects now
recommend repaving rather than reconstructing and reconfiguring the
"front" parking lot , with extra parking to be obtained from changes
required for the "back" parking/drop-off area due to the new wing The
SPED offices and rooms are to be located where the administrative
offices now are, causing minimum wall relocation The music area will
remain as is, with more space utilization Renovation costs will be cut
by less reconfiguration generally Locker rooms will not be changed
except for what is needed for gender equality The schools '
administrations have reviewed and generally approved of these revisions
Phase I cost reduction lists for the middle schools will be ready in two
weeks However, schematics will not be ready for about five weeks
Concern was expressed about insufficient time for Town Meeting Members '
review of the data before a special town meeting about the third week of
October Moynihan said that cost data is needed by the first week of
October He noted that even if the money is in place by the end of
1998, construction documents could not be done until September, 1999 and
construction probably could not begin until January, 2000
With an eye on a June 1 presentation that might be a rush, construction
options , such as letting contracts for "one school at a time" was
suggested by one committee member
The meeting ended at 10 20 p m with the next meeting planned in two
weeks The Secretarywas asked to ascertain
quorum before actually
scheduling the meeting
Respectfully submitted,
Erna S Greene, Secretary