The URL can be used to link to this page

Home My WebLink About1998-05-20-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Wednesday May 20 1998 meetina in the Selectmen's Meeting Room, Town Office Building, as approved June 3, 1998 The meeting was called to order by Chairman Kelley at 7 10 p m with other PBC members Cannalonga, Johnson, Poinelli and Touart present Also attending were Director of School Building Operation John Moynihan; School Committee members Elberger and (briefly) Long, Town Meeting Members McKenna and Schroeder ad hoc committee members (briefly) Boyle and Natale Minutes of April 7 1998 were approved as submitted Minutes of May 13 1998 were approved as amended Review of proposed cost cuts began with Moynihan's distribution of his summary list of May 6, 1998 that included a cover sheet of project cost add-ons plus Phase II cuts that had initially been ball-park estimated by Arthur Duffy All following cost cutting discussions were based on this handout Furniture equipment carrying cost of $200 ,000 was described by Poinelli as being "too low" Moynihan agreed that it probably should be about $1 million more than that but cited a PBC decision early in discussions of the earlier nine-school project not to carry F and E Poinelli suggested need analysis of F&E, especially if question of reimbursability comes up with the state The technology project is already deemed reimbursable, with the hardware already receiving separate Town Meeting authorization The supporting infrastructure is included in the plans for each school The technology project can be separately bonded but still be considered part of the total school project Questioned if F&E could be on the same basis Noted that full outfitting of the high school library and science rooms would be in the scope of the project Committee also commented that a seven percent contingency is probably too low (should be 10 percent) and that an inflation factor should be included since building costs are rising faster (at 3 1/2 percent annually) than overall inflation Committee members agreed that at least a seven percent inflation factor should be included in project costs Line byline review, usingleft item numbers (on Moynihan's list) 1 Emergency roadway cut to be accepted Roadway improvements will not go beyond existing $18 ,097 2 Take 2/3 cut in plantings 46, 630 3 Reduce patio tables 9,000 4 Take proposed curbing cut using either granite or bituminous but no pre-cast concrete 59, 920 5 Reduce added site lighting by 50 percent 47 , 960 PBC Minutes 5/20/98 2 6 Reduce concrete steps & rails work by 30 percent 24,737 7 Delete new benches 10, 500 8 Delete free-standing gazebo 55 , 240 9 Take all but about $95,000 of a proposed $195 ,000 cut in site work on inner courtyard and smaller Commons patio to assure that all needed grade and ADA issues are addressed This would leave about a total of $150 ,000 of work in that area Poinelli said he would advocate a smaller cut 100 ,000 10 Reduce size of second commons patio by 35% (work between new library & proposed commons) 19, 870 11 Revision of work on Waltham St parking lot cost unavailable 11A Reconfiguration with 2 long traffic islands deleted 15,000 (no PBC action on 11 , 11A due to lack of data) 12 Delete operable classroom p partitions 33,000 13 Delete replacement of built-up roofs (7 years old) 62, 880 14 Delete replacement of existing canopy roofs 7 ,700 15 Leave existing steel door frames in "64 building 19, 686 16 Leave existing steel door frames in Main building 11 , 484 17 Reduce GWB ceilings/soffits by 35% 33 ,059 18 Change metal ceilings to standard ACT type 167 , 977 19 Delete stand alone window replacement 55,598 20 Delete motorized blinds 4, 726 21 Delete Replacement of Glass Block window wall 104, 315 22 Delete curtain wall replacement 1 , 195 , 905 This high ticket item was debated lengthily The 30-year-old curtain walls are not energy efficient Moynihan and PBC members with school experience predicted that the state would not accept the project unless curtain walls were replaced This happened when Hastings was being readied for reopening as a public school Committee decided not to take this cut but to look for alternate ways to save money on the curtain walls ' replacement Moynihan expressed concern about the existing metal casework and univents along the curtain walls that are planned to be refurbished and not replaced A replacement wall will be thicker than the present curtain wall , but its thickness would extend outward and rest upon an ample sill SC member Elberger commented, "You decide what is needed for the building and let the School Committee take care of the PBC Minutes 5/20/98 3 politics " 23 Delete interior brick wall in library addition 77 , 845 24 Delete sprinklers in the field house 63 ,000 25 Delete sprinklers in crawl spaces 134,000 Moynihan will consult the fire chief and building commissioner to get some kind of statement or commitment from them - preferably in writing - as to whether they would accept omission of these sprinklers 26 Reduce main entrance canopy by 30% 28 , 200 27 Delete fire extinguishers 12 , 500 28 Delete matting 10 , 230 29 Delete misc millwork 27 , 250 30 Revise window design in library addition 13 ,704 31 Delete domestic water pipe replacement 67 , 000 32 Re-use existing athletic lockers ( 9 yrs old & enough of them)31 , 823 33 Delete gas service cost, gas company will do it 125,000 34 Delete air conditioning in auditorium; but leave room for condensers in new air handlers to be installed 42,000 Opposition to this decision was registered by some, but final decision may be made after experience with a concert next week 35 Change to console vents in "J" corridor 4, 000 36 Delete auditorium dimming system, fix, don' t replace 20 ,000 37 Delete field house sound system 15,000 38 Delete field house light replacement 26,000 39 Delete light cost by 33% 343 , 200 PBC accepted the last-listed lighting cut with the proviso that it would not impair the lighting quality in classrooms Parabolic lighting was recommended throughout the school , as this would provide good lighting with reduced glare Phase II proposed cuts were reviewed rapidly, with the note that only ball park estimates were available for the true savings in these measures , and that they would also have to be carefully reviewed by the School Committee Estimated that the PBC in good conscience could, in rough estimate, reduce the project cost of the high school renovations from $28 5 million to $26 million PBC Minutes 5/20/98 4 Further explorations were urged by some PBC members Johnson suggested that the gymnasium might be converted into a new library and, joined by other members, it was speculated that more efficient use of the field house might be devised Touart suggested a reexamination of keeping the science lecture hall , incorporating it into the program in different ways while preserving community use of the facility Moynihan pointed out that a considerable portion of the school already receives heavy community use several days of the week PBC action on the ad hoc committee's report will include attendance at the May 26 School Committee meeting where the ad hoc committee will present their report Since anything said at that meeting is likely to publicized in the Lexington Minuteman's report of it, any comment by PBC members should not contain overtones beyond the committee's reservation of judgment and right to disagree Since this is a School Committee meetingand not a PBC meeting, no PBC minutes or action will be taken The next meeting of the PBC will be Wednesday, June 3 The meeting adjourned at 10 p m Respectfully submitted, Erna S Greene