HomeMy WebLinkAbout1998-01-14-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday January 14 1998 Meeting in Town Office Building,
as approved January 21 , 1998
The meeting was called to order at 7 37 p m by Chairman Kelley, with
other committee members Johnson, Poinelli and Touart attending, as well
as Owner ' s Representative Fay DeAvignon Also attending were School
Committee Chairman Barrie Peltz , Capital Expenditure Committee member
Karen Dooks and HMFH architects Philip Lewis and John Miller
Minutes of January 6 1998 were APPROVED as amended with factual input
from DeAvignon
A morning meetina with members of the Board of Selectmen, Town Manager
White, School Superintendent Young, Chairman Peltz with Mary Neumeier of
the School Committee and Chairman Kelley, was reported on by Kelley and
Peltz Formation of an ad hoc committee with representatives of the
finance committees and of those who opposed the December override was
recommended in order to focus on a solution Kelley urged that there be
a deadline for arriving at a solution HMFH architects , citing examples
from other towns and informed that application for projects can be
deemed "approvable" even if submitted to the State at times other than
the June 1 list-closing
A memo from owner's representative DeAvianon was distributed giving her
evaluation and explanation of where the project now stands regarding
design issues and costing and what still needs to be decided and done -
notably food service, library and exterior design issues, principally at
the high school , which is on the agenda for next week's meeting Noted
that canopies at Clarke and Diamond have not been totally accepted but
that whatever is agreed upon will be within present cost estimates
Food service considerations were delayed due to change of food service
this academic year, HMFH's food service consultant is now inventorying
all Phase I schools ' equipment , and he is giving a more thorough review
to the high school , since dining area consolidation requires a complete
change Noted that kitchen arrangements might also be an issue with the
Board of Health It must also be noted that when the schematics for the
Phase II schools are dusted off that there will be no estimate for work
on kitchens and serving areas
Libraries and other issues not fully addressed are to be entered into a
notebook, so that these and all late-proposed changes can be carried
further when revisited/revived Appeared that library furniture and
case-work changes not fully priced would not involve large sum of money
Closure on high school issues was emphasized, as that would be most
likely to go ahead
Credit Memo from HMFH was discussed, and of the two items listed, the
committee VOTED to have the architects complete inventory forms for
$6, 000 but to accept $8,000 in credit for a phasing plan not to be done
PBC instructed HMFH to complete the inventory forms
Meeting adjourned at 10 17 p m 9�+
Respectfully submitted, et44-0L "�'�`n-e—Erna S Greene, Secretary