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HomeMy WebLinkAbout1997-10-14-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday October 14 1997 Meetina in the Legion Room, Cary Memorial Building, as approved November 25, 1997 The meeting was called to order at 7 35 p m by Chairman Bruckman with other committee members Johnson, Kelley, and Touart present Also attending was HMFH representative Dorthea Hayes , Project Manager Fay DeAvignon, Director of School Buildings Operation Moynihan and Dawn McKenna Phase I Schedule was outlined by Hayes Work on construction and bid documents would begin in December, with bid award planned for July, 1998 Diamond and Clarke bidding times would be late fall , with award December, 1998 Harrington's bidding time would be early spring, 1999, with award in May for June beginning of construction Noted that bid documents for the high school would have to be ready no later than June 1, 1998 For the project to go ahead would require total funding (of $65 million) to be approved PBC member Touart asked what would happen if no Proposition 2 1/2 debt exclusion vote were obtained Moynihan predicted that the schools would have to request three to four million of capital expenditure annually, with no reimbursement from the state Funds to be requested High school - $28 5 million Clarke 11 8 Diamond 14 7 Harrington 8 . 2 TOTAL 64 4 Addition of inflation and subtraction of design development fees is factored into these figures , which also include an allowance for conversion to natural gas heating for all schools Content of PBC report book was reviewed page by page Reasons for selecting the four schools in phase I are to be added Fiske plans were approved for inclusion in the presentation book Middle School population distribution was debated in light of the reported School Committee decision to keep with the 800-800 formula for populations at each school Debated how much could be subtracted from the Clarke new wing if the triangular classrooms are not squared off Decided to keep the Diamond wing according to the previously approved plan, but the administrative offices will be moved closer to the new wing Committee instructed that any new one-story additions to Harrington should be planned and constructed to be capable of supporting a second floor Meeting adjourned at 9 20 , to go into Executive Session that was VOTED unanimously in order to discuss personnel matters Respectfully submitted, ����� j �' a Secretary