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HomeMy WebLinkAbout1997-09-16-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday September 16 1997 Meeting in Room 111 , Town Office Building, as approved December 9, 1997 The meeting was called to order at 7 32 p m by Chairman Bruckman with other committee members Johnson, Kelley, Poinelli and Touart , as well as Director of School Building Operation John Moynihan and project manager Fay DeAvignon present Also attending were School Committee Chairman Peltz and Dawn McKenna HMFH was represented by architects Dorthea Hayes and Philip Lewis (NOTE There are no minutes from the Thursday morning September 11 meeting of the committee that did not have a quorum during its first half Discussion at that meeting included elements reconfirmed this evening as well as speculation on the project 's future course ) Approval of Minutes for meetings of the following dates was VOTED, as amended, except where noted August 5, 1997 August 26, 1997 August 12 , 1997 August 28, 1997 August 14, 1997 , as submitted September 8, 1997 Procedural reauests from Moynihan that were approved by the committee (1) That all requests for changes or reports from HMFH come from either Moynihan or D'Avignon (2) That all written materials to be distributed outside the committee be checked with the greatest care for accuracy and consistency Need for Documentation of required action from meetings was expressed by D'Avignon, who noted that she is taking her own notes of action items since minutes may not be adequate or get to her in time (� Request for emergency meetina due to concerns over the location of the additions to Diamond Middle School was communicated to the committee by Moynihan The committee agreed to schedule such a meeting at 8 a m in order to discuss this with Joanne Hennessey All alternative plans for Diamond considered by the committee will be brought to this meeting and reasons for the committee's choice explained Also on the agenda for this meeting will be preliminary planning to make a feasible project A proposed schedule for completion of design development was distributed by HMFH architects and need to complete this phase was strongly urged especially by Peltz and Poinelli Completion of design development would give the schools viable plans ready to use in preparation of construction and bid documents VOTED four to one to accept the HMFH proposed schedule extending design development for five elementary schools into February, 1998 Assurance was asked and given that this extension would not cost the town any more Confirmation of Site Plan revisions by the committee was requested by Hayes so that the Carol Johnson firm can complete their work Chairman stated that safety and lighting improvements should be retained at all PBC Minutes of 9/16/97 - Page 2 schools , with the minimizing of all other revisions However, site plans for Estabrook need to be revisited Coping strategies that the School Committee might consider in order to carry on education during construction were suggested by PBC members Meeting adjourned at 9 40 p m Respectfully submitted, Secretary