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HomeMy WebLinkAbout1997-09-08-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Notes from Monday September 8 1997 Meetina in Room G-3, and with the Board of Selectmen in their meeting room, Town Office Building, as corrected September 16, 1997 The meeting began shortly after 6 30 p m with Chairman Bruckman and Peter Kelley along with owner' s representative D'Avignon and HMFH representatives John Miller and Dorthea Hayes Other committee member Poinelli appeared later at the Selectmen' s meeting Executive Schematic Design Summary booklets that were sent the Selectmen over the weekend were distributed and discussed The final schematic cost estimate was established at $113 million late Friday Of that figure $3 8 million is included for phasing Team project rooms were claimed to be among the savings already made by the PBC but they still appear in the plans , Hayes pointed out Included in the $113 million are $6 2 million in possible savings identified by the PBC that could be made without jeopardizing the state Department of Education's acceptance of the project for 59 percent reimbursement While a pie chart in the report shows 67 percent of the cost in renova- tions, i e "deferred maintenance", only 20 percent of the total cost is for additions A time line chart shows 27 months scheduled for the con- struction of each school Construction documents would be ready by the end of June, 1998 , with construction to begin the following spring Miller noted that the allowance for furniture may be insufficient (with the elimination of originally planned addition of cabinet work) Furthermore, the architects disagreed with the two percent inflation figure in the committee's report, they would have advised three percent They also noted that their Master plan/space utilization study naming the $83 million figure did not include landscaping in the site costs Bruckman reviewed his facts for introducing architect Miller A discussion of the architects work from here on ensued Bruckman said the PBC intends to complete design development He also noted that the latest corrections in the individual school write-ups failed to get into the report These corrections need to be inserted to make the report consistent Some clarification of temporary classroom costs may be needed as the architects and town's understandings of this may differ Owner's Representative D'Avignon pointed out that she has not yet received an official letter hiring her Furthermore, the architects ' contract still needs to be signed The meeting adjourned to the Selectmen' s Meeting Room at 7 20 p m In presentation of the project , the chairman outlined the goals and summarized the major categories of expenditures contemplated Architect Miller reviewed the project' s history, from the time of their hiring to do the space utilization plan Then questions arose from the Selectmen and others present Selectman Enrich asked about differences between $83 and $113 million estimates, uncertainties about the Fiske School and whether investment of unspent capital had been factored in (it had not) PBC Minutes of 9/08/97 - Page 2 Appropriation Chairman Paul LaPointe stated that his committee would be concentrating on the town' s total capital needs agenda Kennedy, speaking for Capital Expenditures said the matter should be put before Town Meeting and the town Citizen Gallagher wondered why buildings had to be brought up to code Others speaking included Perry Pollen (several times) , Andrew Friedlich and Steven Tripi (several times) Citizen Dick Howe emphasized the importance of education to the town' s welfare and told of the formation of the Citizens for Lexington's Future, an organization backed by about 100 people They are meeting Wednesday, September 10 evening at Follen Church, he informed It was announced that Selectman Fenn is absent on business abroad until September 20 Selectmen's Chairman McSweeney said education is important but he pointed out other town needs and existing $9 million debt The library is also on track He asked about alternatives to the school project He said the matter will also be considered at the Selectmen's next meeting, September 22 Enrich admitted that the new information is hard to think about He wondered out loud if a way could be found to address the most pressing needs in the middle and high schools Selectman Buse explained that state reimbursement requirements had driven up the costs Enrich agreed PBC member Poinelli pointed out that the schools must comply with several kinds of requirements - for life/safety, building code, ADA, hazard elimination, etc This topic was ended at about 9 20 and most concerned constituents departed to the hallway for informal discussion after that Respectfully submitted, Erna S Greene Secretary