HomeMy WebLinkAbout1997-09-08-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Notes from Monday September 8 1997 Meetina in Room G-3, and with the
Board of Selectmen in their meeting room, Town Office Building, as
corrected September 16, 1997
The meeting began shortly after 6 30 p m with Chairman Bruckman and
Peter Kelley along with owner' s representative D'Avignon and HMFH
representatives John Miller and Dorthea Hayes Other committee member
Poinelli appeared later at the Selectmen' s meeting
Executive Schematic Design Summary booklets that were sent the Selectmen
over the weekend were distributed and discussed The final schematic
cost estimate was established at $113 million late Friday Of that
figure $3 8 million is included for phasing
Team project rooms were claimed to be among the savings already made by
the PBC but they still appear in the plans , Hayes pointed out Included
in the $113 million are $6 2 million in possible savings identified by
the PBC that could be made without jeopardizing the state Department of
Education's acceptance of the project for 59 percent reimbursement
While a pie chart in the report shows 67 percent of the cost in renova-
tions, i e "deferred maintenance", only 20 percent of the total cost is
for additions A time line chart shows 27 months scheduled for the con-
struction of each school Construction documents would be ready by the
end of June, 1998 , with construction to begin the following spring
Miller noted that the allowance for furniture may be insufficient (with
the elimination of originally planned addition of cabinet work)
Furthermore, the architects disagreed with the two percent inflation
figure in the committee's report, they would have advised three percent
They also noted that their Master plan/space utilization study naming
the $83 million figure did not include landscaping in the site costs
Bruckman reviewed his facts for introducing architect Miller A
discussion of the architects work from here on ensued Bruckman said
the PBC intends to complete design development He also noted that the
latest corrections in the individual school write-ups failed to get into
the report These corrections need to be inserted to make the report
consistent Some clarification of temporary classroom costs may be
needed as the architects and town's understandings of this may differ
Owner's Representative D'Avignon pointed out that she has not yet
received an official letter hiring her Furthermore, the architects '
contract still needs to be signed
The meeting adjourned to the Selectmen' s Meeting Room at 7 20 p m
In presentation of the project , the chairman outlined the goals and
summarized the major categories of expenditures contemplated Architect
Miller reviewed the project' s history, from the time of their hiring to
do the space utilization plan Then questions arose from the Selectmen
and others present
Selectman Enrich asked about differences between $83 and $113 million
estimates, uncertainties about the Fiske School and whether investment
of unspent capital had been factored in (it had not)
PBC Minutes of 9/08/97 - Page 2
Appropriation Chairman Paul LaPointe stated that his committee would be
concentrating on the town' s total capital needs agenda
Kennedy, speaking for Capital Expenditures said the matter should be put
before Town Meeting and the town
Citizen Gallagher wondered why buildings had to be brought up to code
Others speaking included Perry Pollen (several times) , Andrew Friedlich
and Steven Tripi (several times)
Citizen Dick Howe emphasized the importance of education to the town' s
welfare and told of the formation of the Citizens for Lexington's
Future, an organization backed by about 100 people They are meeting
Wednesday, September 10 evening at Follen Church, he informed
It was announced that Selectman Fenn is absent on business abroad until
September 20
Selectmen's Chairman McSweeney said education is important but he
pointed out other town needs and existing $9 million debt The library
is also on track He asked about alternatives to the school project
He said the matter will also be considered at the Selectmen's next
meeting, September 22
Enrich admitted that the new information is hard to think about He
wondered out loud if a way could be found to address the most pressing
needs in the middle and high schools
Selectman Buse explained that state reimbursement requirements had
driven up the costs Enrich agreed
PBC member Poinelli pointed out that the schools must comply with
several kinds of requirements - for life/safety, building code, ADA,
hazard elimination, etc
This topic was ended at about 9 20 and most concerned constituents
departed to the hallway for informal discussion after that
Respectfully submitted,
Erna S Greene
Secretary