HomeMy WebLinkAbout1999-12-13-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Monday December 11, 1999 meeting in the Conference Room, School
Administration Building, as approved April 20, 2000.
The meeting was called to order by Chairman Kelley at about 7 12 p.m. with other PBC
members Brockman, Cannalonga, Himmel, Johnson, and Touart present. Also attending were
Project Manager/Owner s Representative Michael Melnick, Director School Building Operation
John Moynihan and Philip Lewis of HMFH, who appeared shortly after 7.30 p.m., as well as
Gary Markowitz, who arrived at 8:50.
List of new materials distributed:
Melnick's meeting agenda, progress report and list of pending issues
December 13 letter from HMFH to Peter Kelley RE redesign services requested 12/6/99
Gym window wall non-replacement inquiry to Department of Education told that some
paperwork would be required and that the chief consideration in the glass block replacement
would be the R-value rather than monetary considerations.
LABB wending issues have to be decided by a board from all the participating towns, and
Moynihan said it would probably would be difficult for them to find$50,000 now as they
scraped together$40,000 a few years ago to make changes to the space, which had all been
approved by the building commissioner, including the egress arrangement.
Extra classroom space may be gained from use of the high school gym, it was moved but not
voted. There will be 10 portable classrooms at the high during construction. Johnson pointed
out that phasing plans should be in the specifications for all contractors and subcontractors, to
avoid costly change orders or misunderstandings.
Ouestioned cost of acoustic doors and other estimate corrections may be needed, it was pointed
out by Himmel and others, who looked over the detailed estimates. Lewis noted that estimates
for tectum installation may also not be accurate.
Add alternates must also be listed just in case bids are lower than expected and more can be
afforded. Some of the deducts can also be added at the bottom of the add/alternate list in this
case. Air conditioning for the high school auditorium is a notable example of an add/alternate.
Asbestos removal cost was also eyed for cutting. Transite panels in the Diamond music rooms
were considered easily and cheaply removed and therefore not worth omitting, but it was
recommended to cover and encapsulate existing asbestos with 'Flow Fill"in the crawl space
beneath the Science Building because people do sometimes work there.
Markowitz report of preliminary investigations noted that the fixtures now planned for the high
school are not in the Edison rebate program. However, he told of many other kinds of fixtures
PBC Minutes of December 13, 1999 - 2
that will qualify In response to committee inquiry, he explained that the rebate program will be
in effect for five years as part of recent electric deregulation. He ticked off a litany of examples
of savings and displayed a' inch thick book of light fixtures that can qualify for rebate. Lewis
asked for recommendations of model numbers of appropriate fixtures for various conditions
found in the high and middle schools. In Markowitz' opinion as much as $50,000 could be saved
at the high school in lighting fixtures and about half that amount at the middle schools He also
recommended pulse start fixtures for the field house. VOTED to authorize spending for two
more days of Markowitz' work (he has already spent two days and an invoice for$1600 will be
coming) to establish the scope of work for estimating savings and planning better lighting.
Markowitz asked permission to get into the high school. Both Melnick and Moynihan responded
that this could easily be arranged.
A close review of costs and particularly time to redesign removing the first floor bump-out of the
science building revealed that the large number of plan changes could not be done without a two
weeks' delay in bidding package s going on the street. This was deemed unacceptable by
Moynihan because getting the bid package out the first week in January was required for the high
school phasing plan to work. On that basis, in addition to the high redesign cost of$230,000. It
was agreed to leave the science building as now planned with the bump-out and porch room
removed.
Other cuts agreed to included the list generated by the school department on Friday, December
10, plus the following:
Patio number 2
lighting savings of about$150,000
$35,000 worth of case work at Diamond (notably to eliminate the TV units)
asbestos abatement by use of flow fill, (Lewis will take this up with ATC) $40K?
sprinklers in gym and field house $70,000 ?
Also VOTED to authorize the architects to draw plans to eliminate 2200 square feet of the
support wing and to negotiate payment of$18,000 for this work on a schedule not to exceed that
estimated. All agreed the high school bid package should be on the street by January 7
Meeting adjourned at 10:18 p.m.
Respectfully submitted,
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Erna S. Greene, Secretary
Town of Lexington
Permanent Building Committee
School Capital Plan Meeting Agenda December 13, 1999
Pending Issues
• Alternates Discussion
• Boiler Plate/Contract Form Review/Approval Process
• Portable Classrooms Acquisition Process
• Energy Conservation Discussion
• Approval of Invoices:
• Key Decision Issues
• Approval of Meeting Minutes