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HomeMy WebLinkAbout1997-06-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday June 10 1997 Meetina at Bowman School , as approved June 19, 1997 The meeting began about 7 20 p m Attending were Chairman Bruckman, Johnson, Kelley, Poinelli and Touart of the PBC, as well as Director of School Buildings Operation Moynihan, Bruce Collier, Dawn McKenna and architects Miller, Hayes and Lewis of HMFH Handouts at the meeting included Chairman's agenda, letter from Daedalus to Dorthia Hayes on accuracy of their cost estimates with existing conditions information, with schematic designs and at design development , ranging from +10% to +2 5%, Scope of Work/Schedule memorandum from HMFH, updated existing conditions surveys for Fiske and Bowman schools, and blueprints of full-sized schedules updated Phasina issues were explored in a meeting yesterday with Himmel , Poinelli , Moynihan and Superintendent Young A number ways to facilitate phasing while continuing to educate students during construction and renovation were suggested These have not been proposed to staff and school committee Among the ideas proffered were double sessions , portable classrooms, cutting the kindergarten daily schedule to half a day to accommodate double sessions (freeing 11 classrooms) , holding the sixth graders in the elementary schools (but 6 portable science classrooms would still have to be leased) , and putting all art and music on carts Altogether these space economies could yield 16 to 22 additional classrooms of the estimated 19 needed, including the science rooms Another option would be to rent space, possibly available at Hanscom or St Brigid's The phasing scenario would be to start with both middle schools and possibly a new elementary school Eighteen months later the high school could start If this schedule were to be followed, the entire project could be completed in six or seven years instead of nine or ten With this scheme, the project might be done in two phases instead of three Policy decisions are needed soon about the permissibility for the various options Speculated that complaints about hardship on parents and kindergartners would be raised most vocally Proaress report from Lewis of HMFH began with existing conditions surveys , now topped with a cover sheet giving an overall synopsis with information added by TMP and cost estimators These are nearly complete but still need to be refined by schematics He said that decisions could be made based upon the information contained in these sheets , even before schematics appear Full information on Fiske - the whole package of costs - is needed in order that the PBC and School Committee can make a decision on whether a new school would be financially advisable Fiske contains the most decay and need for replacement Full cost data were promised in a week An example of a kind of question to be answered lay underfoot in the classroom where the meeting was held If the carpet , which appears in need of replacement, were to be lifted, some of the tiles below would be ripped up, becoming friable vinyl asbestos Mastic used for carpet and PBC Minutes of 6/10/97 - Page 2 floor tiles could also cause problems Global decisions will be needed on acoustical treatments and floors (At Hastings floors were all peeled off and replaced ) Another forthcoming decision will be needed on heating systems in terms of cost and upkeep Moynihan will talk with TMP people on this Schedule discussion brought out need for early input by landscape architects so that the types of mistakes in the draft Master Plan are not repeated Suggested that the landscape architects appear at next week's committee meeting Poinelli recommended a full review of the Master Plan Requested that schematics be ready next week so that the committee can begin reviewing them and give direction to the architects Recommended also that a list of deliverables for design development be compiled in the next two weeks The committee also called for narrative material understandable by the general public be prepared for publicity in the Lexington Minuteman and for presentation to Town Meeting, along with the schematics Concern was expressed about the tremendous amount of work that must be done in a short time on the nine projects The PBC must go through approvals on plans in advance of full design development as soon as adequate information has been gathered for Town Meeting that may occur as early as the third week in September Responding to the sense of urgency, the committee agreed to schedule an extra meeting on Thursday evening (in less than two days) and twice weekly beginning next week (The schools-sponsored information meeting of June 12 has been cancelled ) Since the Open Meeting law cannot be met on June 12 , it was agreed that the meeting notice would specify that the meeting would lack quorum and be merely a working session with no action taken HMFH people departed at 9 35 p m and the meeting recessed into the School Committee meeting across the hall between 9 45 and 10 15 p m During this time the School Committee voted to provide a temporary portable classroom for the Lextended Day program administrative office, since there is (or will be) no other alternative space, they also were told by Superintendent Young that at the forthcoming meeting with school principals ' on June 17 various (unspecified) alternatives for providing educational space during the renovation and expansion project would be discussed The committee returned briefly to the classroom across the hall and VOTED to approve the Minutes of Tuesday May 27 1997 and Tuesday June 3 , 1997 as amended The meeting adjourned at 10 30 p m Respectfully submitted, Erna S Greene Secretary Ii