HomeMy WebLinkAbout1997-05-27-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday May 27 1997 Meeting in Room 111, Town Office
Building, as approved June 10 , 1997
The meeting was called to order at 7 35 p m by Chairman Bruckman with
other committee members Himmel , Johnson, Kelley, Poinelli and Touart
present Also present were Director of School Buildings Operation
Moynihan and HMFH representatives John Miller, Dorothea Hayes and Philip
Lewis
HMFH handouts included a May 27 letter from Dick Peterson on the Fiske
school envelope, an updated detail inventory sheet on that school ,
updated schedule section for the next two weeks and a folder full of
reports of all the PBC meetings and meetings at schools that the
architects had attended
Fiske findings notable The roof is basically sound but needs some
patching as well as testing to find the source of the library leakage
Windows and doors need complete replacement due to poor condition and
lack of energy efficiency Glass block areas appear to have scattered
stress fractures due to lacking allowance for expansion in installation
When asked what would replace the damage glass block areas, architects
were not definite except to state that they would not use glass block
again Additional concern about possible more extensive exterior
replacement would have to await next week's anticipated report from
structural engineer Dick Foley Earthquake protection involvements were
discussed briefly A systems renovation report will also be coming to
Moynihan in the coming week PBC members emphasized need for cost
estimates for all repair/replacement needs of Fiske as soon as possible
and expressed desire for all the consultants involved, except
Shooshanian (for technology) to be present next week at that school
Ouestions arising from recent meetings at schools Size of each
elementary school is cause of concern How cast in concrete are the
populations at each school? The design is for an elementary school
population of 2900 , distributed how? Noted that cost and site
considerations need to be pointed out to the public during design
development Otherwise stable districts would be the assumption
However, each building is considered as a separate project by the state
reimbursing office Of the questions listed by HMFH
1 Yes , HMFH should be going according to the draft Master Plan, but
glaring site limitations might cause revising the redistricting issue
2 No, Lexington middle schools are not going to be complete cluster
design Flexibility should remain as well as specialized spaces for
science and music Computer rooms can be flexible Project rooms
should be eliminated from middle school plans This instruction to the
architects must get School Committee approval
3 Kindergarten rooms all are to be 1200 s f in all schools , with
existing rooms to be expanded
4 Space for writing labs may be designated within library space
Agreed with HMFH to be by approved program Fiske and Diamond libraries
presently contain too little space Committee launched into some
discussion of design alternatives , with Poinelli adding that design
PBC Minutes of 5/27/97 - Page 2
should be in context of site plans
5 Corridors vs coat storage and bulletin boards in some towns has been
an issue with the fire chiefs in some towns Cubbies vs metal lockers
debated, with cubbies of wood favored, if sufficient wall space
6 Male-female apportionment of restrooms should go according to code,
with attention paid to preventing long lines at time-sensitive areas
such as auditoriums and gymnasia
7 Cafeterias are a concern at Estabrook, where cost of removing
concrete should be ascertained (or for library?) , and at Fiske, where an
addition would be needed (from gym?)
8 SPED Learning centers are to be check with the state as HMFH has
requested
(HMFH representatives left before the conclusion of discussion on the
contract ) Meeting with the architects last Friday, an agreement of
price and fees for design development was reached The job would be
considered as three projects $2 1 million would be for basic services
and schematics and $500 ,000 for additional services on page 9 and broken
down on the last page of the agreement Kelley requested an expenditure f
time line Completion date (Sept or Oct 1?) and whether all in
agreement would be done on schedule debated Contract concerns about
the total of $2 6 million in the contract agreement Questioned and
should be determined what needs to be available by September 1 A
schedule of how the money is to be spent , with an escape clause, is
needed Poinelli pointed out that the work is staff-loaded and needs
critical path method analysis Himmel added that a scope of work
statement is needed before the committee' s vote on the contract terms
The final total design development and cost is not needed before a vote
Concern expressed about what percentage of total project cost should be
devoted to design development (should go from eight to six percent?)
Poinelli objected to the quoting of additional services as a lump sum,
when these items are out to bid
Noted that terms of the contract must be reviewed by Town Counsel The
present contract (and appropriated money) are only for phase I of design
development and not for construction documents The contract has not
yet been approved by the committee
Library Proiect meeting will take place June 4 at 10 a m This project
will be on the PBC agenda for Tuesday, June 10
Minutes of May 20 1997 approved as amended "
Statement of Work (for project management) attached to the agenda for
this meeting was reviewed and revised to "hire an individual from a
firm, " "to report to John Moynihan, " "to review billings of architects , "
and to continue "for the remaining phases of this project " The
sentence referring to cost not to exceed is to be deleted This is '
now ready to be put on the street
Meeting adjourned at 10 27 p m
Respectfully submitted, �e---)Erna S Greene, Secretary