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Home My WebLink About2024-05-01-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—MAY 1, 2024 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 1:03 PM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry Melinda Walker Caileen Foley Mark McCullough Kathy Kilroy Nicholas Santosuosso Sue Rockwell 2. MINUTES Approval of Minutes of Regular Meeting of April 9, 2024 Upon a motion by Nicholas Santosusso and seconded by Mark McCullough, the Board voted to approve the Minutes of the Regular Meeting of April 9, 2024, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso Approval of Minutes of Annual Meeting of April 9, 2024 Upon a motion by Nicholas Santosuosso and seconded by Mark McCullough, the Board voted to approve the Minutes of the Annual Meeting of April 9, 2024, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso 3. PUBLIC COMMENT None 4. FINANCIALS A) Approval of Bills and Checks paid in April 2024 April 2024 REVOLVING FUND Check Numbers 20548 through 20618 689-C MANAGEMENT Check Number 2323 PARKER MANOR Check Number 2112 MRVP VOUCHER Check Numbers 4370 through 4375 SECTION 8 Check Numbers 19637 and 19638 Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso, the Board voted to accept the Bills and Checks as presented for April 2024. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso 5. EXECUTIVE DIRECTOR'S REPORT Caileen reported to the Board: Caileen emailed the 3 interested tenants for the Board Member position. She will meet with each individually the week of 5/13 then invite to June meeting. iPads for the Board have been ordered. 6. NEW BUSINESS A) FISH4155130-GreeleyVillageFascia Repair-Certificate of Substantial Completion Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso,the Board voted to approve the Certificate of Substantial Completion by Fox Painting Company, Inc. for FISH# 155130. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso B) FISH 4155130-Greeley Village Fascia Repair-Certificate of Final Completion- release retainer in the amount of$2,350.00 Upon a motion by Nicholas Santosuosso and seconded by Mark McCullough, the Board voted to approve the Certificate of Final Completion by Fox Painting Company, Inc. for FISH# 155130 and release retainer in the amount of$2,350.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough 2 Nicholas Santosuosso C) FISH4155121 Vynebrooke Village ModPHASE-Kitchen and Bathroom Modernization and Accessible Unit Conversion Change Order 412 Change order 412 includes COP 454 for a total increase in Contract sum of$5,755.40 with 7 working days added to the Contract time. Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso, the Board voted to approve Change Order 412 for FISH# 155121 in the amount of $5,755.40. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso D) FISH4155121 Vynebrooke Village ModPHASE-Kitchen and Bathroom Modernization and Accessible Unit ConversionCertificate of Substantional Completion Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso,the Board voted to approve the Certificate of Substantial Completion by Vareika Construction, Inc. for FISH# 155121. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso E) FISH4155129-Medicine Cabinet, Light and Exhaust Fan-Low Bid Approval-CDS Contracting Services, in the amount of$344,144.00 The lowest responsive and responsible bidder is CDS Contracting Services in the amount of$344,144.00. The architect, Judith O'Brien of Owl Engineers, checked references, approved and recommended the contractor. The LHA has worked with CDS on the ModPhase project at Vynebrooke and the Fire Alarm Replacement project and does not have any issues. Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso,the Board voted to accept the low bid of$344,144.00 from CDS Contracting Services for FISH 155120—Greeley Village 667-01 Medicine Cabinet, Light Fixture and Exhaust Fan. The roll call vote was as follows: 3 YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso 7. OLD BUSINESS A.)PHA Annual Plan-adjustment to language in section B HUD asked Caileen to be more specific in the Progress Report Section of the Annual Plan by adding language regarding AFFH and equity and diversity for housing opportunities. Upon a motion by Nicholas Santosuosso and seconded by Mark McCullough, the Board voted to approve adjustments to language in Section B of the Annual Plan The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Nicholas Santosuosso 8. Discussion Tour of Vynebrooke Village ModPHASE construction project 9. ADJOURNMENT 1:45 PM The Board voted to adjourn the meeting at the conclusion of the Vynebrooke Village tour. after the Tour of Vynebrooke Village. A true copy attest........................... CAILEEN FOLEY, SECRETARY 4