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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday December 5,2006 meeting in PBC trailer.
Permanent Building Committee Member,Phil Poinelli called the meeting to order at 6:07 p.m.with other
PBC members Jon Himmel,Peter Johnson,Bill Kennedy Bruce Creager,Dick Perry,Rich Sperandio and
Eric Brown present. Also in attendance the Owner's Representative,Bill Kealy,Project Manager, Carl
Oldenburg,Project Coordinator,Gary Kaczmarek,Clerk of Works,Bill Hartigan,Director of School
Facilities,Bill Hadley,DPW Director.From the School Committee,Olga Guttag and Tom Griffith and
Ted Edson from the Capital Expenditures Committee.Also in attendance TLCR architect, Santiago
Rozas,Design Partnership architect,David Finney and landscape architect,Gary Larson,HKT Architects,
Janet Slemenda and Mike Lawrence,and Jeff Alberti from Weston and Sampson.
1. The Clerk of Works gave his report on the Fiske School.Asphalt,loam,outside lighting are done.The
construction fences are down and the security poles for the cameras are up,and the exterior is complete.
Line stripping will be done tomorrow The handicap signs are up and the painting and stair treads are
almost finished.Fifteen rooms remain that need VCT The casework, library desk,curtain wall,electric
finishing, Signet finishing,speakers and telephones are complete.Verizon is installing the fiber optic
cable.Elevator testing is on the 14th The playground begins this week and the new Fiske School sign
installed minus the"new" The mechanical is fmishing.The plumbing inspector will be coming for the
final inspection.The puchlisting is ongoing.
( 2. The abutting condominium asked to have the project fund and plant frees on their property as a screen.
The Town cannot plant on private property
3. The Library suit against the architect regarding the sprinkler and unsuitable insulation is ongoing.
4. The Project Manager asked the Committee to pay CTA's Payment Requisition No. 19 in the amount of
$610.593.00 for the Fiske School.A motion was made by P Johnson to approve payment of Requisition
No. 19 in the amount of$610,593.00.D.Perry seconded the motion and all were in favor to pay the
Requisition.
5. S.Rozas stated that the Fiske project is preparing for Substantial Completion in about two weeks and
that retainage for approximately 50%of the reauisition has been reduced 5%to 2-1/2%.
6. Town Manager and DPW are not interested in pursuing the sprinkling of the Fiske playing fields at this
time.
7 The School Committee said that the Fiske PTA would pick up costs beyond the$120,000 that the PBC
specified for the construction of the playground.
8. Problems with the automatic lighting in the conference room at Fiske were cited by the School
Committee. The PBC said that the automatic lighting meets code and cannot be set for more than 15-
minute intervals.
9 The Clerk of Works noted that Wilmington Pump has been rewiring and replaced two well pumps at
the Harrington School.All five wells are now running and balanced.The Committee recommended that
the School Department take responsibility for maintaining the wells.
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PBC Minutes
November 20,2006
10. The School Committee asked for a letter turning the HVAC over to them.
11.Design Partnership will present the Elementary School Master Plan to the School Committee on
December 12.
12.Design Partnership found that enrollment numbers are decreasing in the Lexington Elementary
Schools.Enrollment will drop from the current 2700 to 2100—2200.
13.Redistricting calculations will depend upon the capacity at the existing schools.Provisions will be
made for special education.
14 Parity whether in new construction or remodeling.will be met with the remaining elementary schools
meeting the specs for the Harrington and Fiske Schools.
15 Design Partnership recommends that each school be renovated or rebuilt to hold 450 students.
16.D.Finney and G.Larson.with the use of drawings.showed the PBC their design ideas(new
construction and remodeling)for the four remaining schools.It was recommended that the architects have
overlays to show how the buildings will change from their present site and size.
17 Bowman has construction issues with a stream running close by a 100-foot flood line,wetlands,and
fields not suitable as formal playing fields.
18.At Bridge there are easements for utility lines and pedestrian nassageways and some issue with the
slope of the land.
19 Estabrook has a very steep drop off that might require fill for the play fields.
20.Hastings has an elevation differential of 14-feet to 15-feet,as well as wetlands and high ground water
on the slaving field.
21 The plans shown to the PBC allow for evening and/or other use of the facilities by the public.
22. Design Partnership's plan suggests housing the schools in five buildings instead of six.
23 In 2008 new construction of the remaining elementary schools would cost about 26 million dollars per
school.
24.The estimated cost for renovation of four schools are:Bridge and Bowman.22 million:Estabrook.24
million:and Hastings. 25 million.
25.Hastings is the school least likely to remain.
26.Design Partnership is working on moving the White House and other departments into the old
Harrington.
27 BKT gave the presentation they would be making at TM on December 6 to ask for an additional 1.6
million for completion of design and development and bidding documents for the new DPW facility
Suggestions and recommendations were made in an effort to help pass the appropriation at TM.
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PBC Minutes
November 20,2006
28.A recommendation was made to break down the 1.6 million and to show how the cost went from
1.3/1.4 million to 1.6 million to satisfy the various Town committees asking for models and analysis.
29 There was a discussion on how the presentation would be split between the various presenters.
30.Meetings were scheduled with various committees for:December 12,December 19 January 9,
January 16 and January 23.
31 ?made a motion to adjourn the meeting at?p.m. ?seconded the motion and all were in favor to end
the meeting.
Respectfully Submitted,
C&_e
Cara Shapiro
Project Manager
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