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TOWN OF LEXINGTON, MASSACHUSETTS
( PERMANENT BUILDING COMMITTEE
Minutes of Tuesday,November 28, 2006 meeting in the Selectmen's Meeting Room at Town Hall.
Permanent Building Committee Member,Jon Himmel called the meeting to order at 7.10 p.m.with other
PBC members Bill Kennedy and Dick Perry present. Also in attendance the Owner's Representative,
Bill Kealy,Project Manager, Town Manager, Carl Valente,from the DPW Bill Hadley,DPW Director,
and Wayne Brooks, Selectmen,Peter Kelley and Hank Manz, Shirley Stoltz and Ted Edson from the
Capital Expenditures Committee,from the Energy Committee, S.Kropper.From HKT Architects,Janet
Slemenda and Mike Lawrence.And representatives from Siberta/Bloomberg,Brad Jones and Yi Jiang.
1 Brad Jones explained his commissioning role from design services through design develonment.
construction, submittal annrovals. and training of nersonnel as well as working with controls contractors
and engineers. He answered questions from attendees and explained a flow and position chart from start
to end of the project.
2. H. Manz wanted to know about citizen involvement in the chart and design review and intent.
3. The PBC said that auestions by Lexington residents need to be answered giving HKT until the end of
December to do so.
4 Y Jiang described energy modeling of the new building area and geometry of the structure.windows.
materials,walls.roofs and type of systems.All the input is placed into a computer that is able to
determine the energy consumption and apply it to costs. She also explained LEED credits.
5. The design criteria decisions were auestioned by S.Kromer.
6. H.Manz wanted to know why there would be heated space for trucks and why geo thermal heating
would be used in New England.
7 Other questions targeted the staff requirements to manage the building now compared to the new
facility what energy prices are being used as a model:and borrowing costs vis a vis energy costs.These
questions would be answered at TM.
8. The PBC suggested meeting with the Advisory Committee.Energy Committee. Anoronriations and
Capital Exnenditures Committees to get their questions and work on the answers within the next six to
eight weeks.
9 At TM the PBC will be looking for an anoronriation to continue the design of the new DPW facility
and endorsement for further study during the next eight weeks.
10.It was recommended that there be a Flow Chart with the tasks that needed to be accomplished before
the Town Meeting in February
11.Future meetings to be scheduled: Design Intent,Energy Model for Energy Committee—Energy
Model for next Tuesday's meeting on December 5,Design Committee on the 19th Energy on January 9,
l Appropriations&Capital on the 16th
12.A auestion expected from the Annronriation and Canital Expenditures will be whether or not vehicle
storage should be indoors or out and whether the inside area should be heated or unheated.A discussion
ensued on the ramifications of this issue.
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PBC Minutes
November 28,2006
13.An undated budaet not an estimate is needed.
14 The seouence of activities will satisfy Town Meeting.
15. Twenty-one slides will be shown at TM.
16.B.Kennedy made a motion to adjourn the meeting at 10:45 D.M.D Perry seconded the motion and all
were in favor to end the meeting.
Respectfully Submitted,
Wim A. Kea
Project Manager
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