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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday,November 20,2006 meeting in PBC trailer.
Permanent Building Committee Member,Jon Himmel called the meeting to order at 7 p.m.with other
PBC members Mary Lou Touart,Peter Johnson,Bill Kennedy,Bruce Creager,Dick Perry and Eric
Brown present. Also in attendance the Owner's Representative,Bill Kealy,Project Manager,Bill
Hadley,DPW Director,Peter Kelley Selectman and Shirley Stoltz and Ted Edson from the Capital
Expenditures Committee From HKT Architects,Janet Slemenda and Mike Lawrence.
1.Peter Kelley opened with a summary of where the Town Committees stand on voting at Town meeting
on December 6.Questions are whether Town Meeting members will have enough information to vote the
entire project or just money for further design.
2. Selectman Kelley does not want to expend all$1.2 million in design money if Town voters are going to
refuse the nroiect in a June referendum.He said the design and the Architects have been excellent to date.
He wants to go to Town meeting with Design Development documents not Contract Documents which
need further work.He believes the PBC should meet with the Chairmen of the four committees seeking
further information on the plans(Energy,Capital,Design Advisory and Appropriations).He feels all or
most of their questions should be answered before the Town Meeting vote on December 6.
3.The PBC agreed that the questions must be answered and the architects should continue their work.
Specific strategies and goals were outlined to be met at different times for a debt exclusion vote in March,
June or September of 2007
4 Discussion then centered on escalation costs if the approved votes of Town Meting and/orthe electorate
were delayed.
5. The PBC said that we must transfer basic information to the Town Meeting members.TM is asking
simple questions and lack many details.It was suggested that a pamphlet,booklet(5000 copies),a
manual,with life cycle analysis,costs,etc.be printed and distributed.
6.J. Slemenda noted that auestions will all be answered as we progress. She said Design Development
documents were at 85%completion and that an undated cost estimate would be done next week. She
estimated Design Development would fmish in January and Construction Documents in June.Town
Meeting is in March and April 2007
7 B.Hadley said the four Town committees have many questions. They were with the project originally
but they are wavering. S. Stoltz believes the Public is not ready for the project.They have too many
questions.
8.It was suggested that the PBC ask for approval of further design monies on December 6.That would
make moot the problem of too many unanswered questions.There would be studies to answer them. This
would not include building money
9 A few PBC members suggested going for design money December 6.then building money in January
Lor February at another Special Town Meeting. There was extensive discussions of the timing and
scheduling of Town Meetings vis-it-vis requests for money for design and or construction.
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PBC Minutes
( November 20,2006
10.B.Kennedy motioned.seconded by R.Perry that the PBC recommend to the Selectmen to seek costs
to fmish Design Development Drawings.Construction Drawings. and bid documents and that
construction costs be sought at a future unspecified Town Meeting date.Unanimously voted.
11.The Committee then agreed to a further meeting on November 28.2006 to discuss the design and
implementation strategy for the new Public Works Facility The focus of the next meeting will be cost
estimates and HVAC with the new Commissioning Agent present.
12.D Perry made a motion to adjourn the meeting at 10 p.m.M.Touart seconded the motion and all
were in favor to end the meeting.
Respect,Submitted,
William A. ealy
Project M ager
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