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HomeMy WebLinkAbout2006-11-07-PBC-min.pdf MrS 4k, 6E11 104 mar tiraeSfr TOWN OF LEXINGTON, MASSACHUSETTS ( PERMANENT BUILDING COMMITTEE Minutes of Tuesday,November 7,2006 meeting in PBC trailer. Permanent Building Committee Member,Phil Poinelli called the meeting to order at 7:06 p.m.with other PBC members Mary Lou Touart,Peter Johnson,Bill Kennedy,Bruce Creager,Jon Himmel,Dick Percy and Eric Brown present. Also in attendance the Owner's Representative,Bill Kealy,Project Manager, Carl Oldenburg,Project Coordinator,and Clerk of Works,Gary Kaczmarek,Bill Hadley,DPW Director, Bill Hartigan,Director of Facilities,from the School Committee,Olga Guttag and representing TLCR, architect, Santiago Rozas.From HKT Architects,Janet Slemenda and Mike Lawrence. 1.The Fiske furniture delivery is postponed until the first week of January because humidity is holding up the laying of the floors. 2. The sidewalk at the Harrington School has been completed.An electric company is rewiring the pumps and wells 3. The Clerk of Works gave his report on the progress being made at the Fiske School.The first floor and part of the second floor have heat; site lighting and interior low voltage lighting are complete;the irrigation system,asphalt,curbs and sidewalks are almost done,as are ceilings,carpentry,painting,doors and hardware,and the curtain wall; loam, seeding,and planting are 95%complete;the elevator only needs to be tested;and the stage and gym floor is almost finished. 4 The Project Manager asked the Committee to pay CTA's Payment Reauisition No. 18 in the amount of $358.887.00 for the Fiske School. A motion was made by B.Creager to approve payment of Requisition No. 17 in the amount of$318,131.00.E.Brown seconded the motion and all were in favor to pay the Requisition 5. The Project Manager introduced CTA's Change Order No. 16 in the amount of$79,755.82.93 for the Fiske School for annroval of payment.A motion was made by E.Brown to approve payment of CO No. 15 in the amount of$93,821.93.D.Perry seconded the motion and all were in favor to pay the CO. 6.It was suggested that a tour of the Fiske School be arranged for the TMMA.A date was not set. 7 The Project Manager introduced two CTA Change Orders(both CO NO. 17)for the playground at the Fiske School.One CO is for new equipment and the other for the refurbishing and setup of the old equipment. The School Committee has until 2 p.m.on Friday(November 10)to decide whether to have the new equipment installed or to have$120,000 authorized for them to use to build the playground. 8. J.Himmel made the motion to authorize the expenditure of$120.000 for the purposes of funding and installing playground eauinment at the Fiske School and/or utilizing the current designer or a new designer. The decision to be made by the School Committee no later than 2 p.m. on Friday(November 10)or the School Department will take on the task themselves until the project is complete.Bruce Creager seconded the motion and all were in favor. 9 SAR will be asked to do a comparison of the Harrington and Fiske schools geothermal system L considering the hours of operation,temperature settings,performance and expenditures. 10. The PBC in answer to safety issues at the Fiske site recommended that CTA post a sign."Keen Off." and a sign stating that the school is a construction site that people should not enter. inr tE "' 3'5_ l� avt Page 2 PBC Minutes ( November 7 2006 11.The School Committee asked to have the"New"incorrectly Placed before the title.Fiske School covered until it can be removed. The Project Manager said that the correction was already being done. 12.Although the Lexington Building Inspector. S.Fredrickson and the School Committee have found issues with the new stairs installed at the bottom of the hill at the Fiske School.the PBC says that the stairs meet code and make the area code compliant. 13.On Wednesday.November 1.the Proiect Manager.Clerk of Works.PBC Chairman.W Delaney and Town Manager met to discuss the code issues at Diamond and Clarke Middle Schools. Both the Building Inspector and Assistant Fire Chief went to the two locations with HMFH architect,Pip Lewis, and did a code analysis.At Clarke the stairs and double door with the single door on the first floor is code compliant if a second door is added to both.A series of sidewalks need to be connected to platforms on the exterior of the building.At Diamond HMFH recommended that the corridor door be moved to be in- line with the column,to be code compliant.The Fire Chief agreed and stated that if the door is made as wide as possible it will pass inspection. Quotes will be needed to do the necessary work. 14. The modifications for both the Clarke and Diamond should be within the monies left in the budget. 15.P Poinelli and B.Kennedy will attend the Anpronriation meeting on November 9 16.B. Creaser will represent the PBC at the School Committee meeting on November 14.at the Clarke School. to discuss the Master Plan. 17 The irrigation system for the larger fields at Fiske is$26.000. It was recommended that the Town/Recreation Department be given the option of whether or not to have the system installed during the project.P Poinelli will contact the Town Manager to determine whether or not the Town has the funds to pay for the installation. 18.B.Kennedy will represent and make a presentation on the new DPW facility at the November 29 Town Meeting. 19 A discussion and presentation on the new DPW facility by HKT in preparation for the Town Meeting on November 29.ensued with comments and recommendations on the presentation being made by the PBC. 20. The Committee asked HKT for an economic analysis of the new DPW facility in comparison to other facilities that have been built and also statistics on keeping vehicles inside as opposed to outside. 21. The PBC discussed proposals of three Commissioning Companies.DMI.EMA and Sebesta Bloomberg. 21.P Johnson made a motion to accent Sebesta Bloomberg as the Commissioning Agent for the new DPW facility J.Himmel seconded the motion and all were in favor. 22.P Johnson made a motion to adjourn the meeting at 11:05 p.m.J.Himmel seconded the motion and all were in favor to end the meeting. Respectfully Submitted, Cam Shapiro, Secretary