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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Monday.July 24.2006 meeting in the Selectmen's Meeting Room at Town Hall.
Permanent Building Committee Chairman,Phil Poinelli called the meeting to order at 7:05 p.m.
with other PBC member Bruce Creager,Mary Lou Touart,Dick Perry,Bill Kennedy, Eric
Brown and P Johnson present. Also in attendance, Superintendent of Schools,Paul Ash,and Bill
Hartigan,Director of Facilities.From TAPPE architects,Brooke Trivas and Jeffrey R.Davis.
From DRA architects,Carl Franceschi and Vladimir Lyubetsky
1.First two interviews/prsentations for the School Department's Master Plan.
2.TAPPE gave a brief history of their comnanv and introduced the contact person for this project
as Brooke Trevis.
3.Both B.Trevis and J Davis introduced their goals for the four remaining elementary schools
and the old Harrington School.
4. They talked about understanding the site. impact on the site.natural boundaries and looking at
the existing buildings and that rooms would be looked at and sorted by scope and facility cost.
5.The architects addressed programming.enrollment projections.declining student population
and demographics as well as the changes within the MSBA and how reimbursement impacts the
cost.
6. The need to have spaces that can change as time changes. educational capacity.materials that
can be manipulated and how kids learn in buildings were discussed.
7 They pointed out the importance of balance between political and social issues and"selling"
the project to the community who wants a neighborhood school.
8. Sustainable design and maximizing light were mentioned.
9 They discussed the necessity for safe walking routes,bus routes and bus stops.
10. They talked about using a criteria matrix and phase construction.
11. B.Trevis and J.Davis ended by saving they would unfold.uncover.and compile information
to come up with a Master Plan.
12.A question and answer period followed the presentation.
13. DRA principal in charge.Carl Franceschi gave a short history of the comnanv after
introductions and noted that D.Paul Moore.an educational programmer.not present,would be
part of the team and that the Project Manager would be Vladimir Lyubetsky
14. C.Franceschi emphasized having a lone tern vision.recoverable options and how to
implement the options, swing space and how to utilize it.
15.He said DRA would be collecting information. listening and visioning to create a Master Plan
that would be ready for the fall Town Meeting stressing the need for community involvement in
the early stages of planning to get the votes for the project.
16.DRA's focus is education with a sensitivity to trends,personalized learning and a variety of
spaces that could be also used by the community and perhaps include a senior center.
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PBC Meeting Minutes
7/24/06
17 The increasing need for AC was emphasized.
18. C.Franceschi told the PBC that DRA would be using a matrix notion to evaluate the plan and
come up with recommendations for the capacity of existing schools and projections for the future.
19 The architects will analyze other town buildings and spaces that could house the School
Department and how to best utilize the White House.
20.A question and answer neriod followed.
21. The projected costs will be done by a professional cost estimator.
22.DRA will first figure the needed sauare footage of space then the specific needs of the space
and then the civic qualities of the facilities.
23 A short discussion of the Fiske baseball fields ensued.
23 D.Perry made the motion to adjourn the meeting at 9.40.B.Creager seconded the motion and
all were in favor of ending the meeting.
Respectfully submitted,
Cara Shapiro
Secretary