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HomeMy WebLinkAbout2006-07-10-PBC-min.pdf uts Ilaz Yl• TIG:R TOWN OF LEXINGTON, MASSACHUSETTS ( PERMANENT BUILDING COMMITTEE Minutes of Monday July 10.2006 meeting in the LHS Construction trailer. Permanent Building Committee Chairman,Phil Poinelli called the meeting to order at 7:04 p.m. with other PBC member Bruce Creager,Mary Lou Touart,Bill Kennedy, and Eric Brown present. Also in attendance,the Owner's Representative,Bill Kealy,Project Manager, Clerk of Works, Gary Kaczmarek, Superintendent of Schools,Paul Ash,and Bill Hartigan,Director of Facilities and TLCR architect, Santiago Rozas. From LexSa,Jim Goell,Verna Thayer,M.Marne Trerzian, Shirley M.Buck and John Ruffmg. 1. P Poinelli gave a brief update explaining that the MSBA has changed its time extensions. regulations regarding the submittal of drafts and who sits on the building committees. 2. The Proiect Manager introduced CTA's Change Order No. 12 in the amount of$7,857 72 for the Fiske School for approval of payment. A motion was made by B. Creager to approve payment of CO No. 12 in the amount of$7,857 72.E.Brown seconded the motion and all were in favor to pay the CO. 3 Next the Proiect Manager asked the Committee to nay CTA's Payment Reauisition No. 14 in the amount of$726.046.00 for the Fiske School. The project is 85%done.A motion was made by B. Creager to approve payment of Requisition No. 14 in the amount of$726,046.00.E.Brown seconded the motion and all were in favor to pay the Requisition. 4 B. Creaser made a motion to change the total of Change Order No. 11 (now labeled CO 1110 ( to$9 708.90 to correct a math error of$2.790.65. The motion was seconded by E.Brown and all were in favor to accept the correction. 5.The Project Manager reported that the School Department is requesting more hard surface plav area at the Fiske that will create an overlapping of the two baseball fields.The Recreation Department has expressed its displeasure over the proposal and the Committee is concerned about the Town being open to liability suits.The Town Manager has suggested that the School Department,Recreation Department and PBC meet to resolve the issue. 6. The outdoor sprinkler system is dependent upon the outcome of the ball field issue and whether the price will fit within the contingency The PBC asked for input from both the School Department and the Recreation Department on this topic. 7 B.Kennedy made the motion to approve the new sidewalk at Harrington with the final price to be determined between$12.000 and$11000.M.Touart seconded the motion and all were in favor 8.EMCOR has been hired to evaluate the cooling system at Harrington.Ten to twelve rooms are running warmer than they should. 9 The Recreational Department's field at Harrington will be seeded a second time. Money has not been released for this and will not be paid until the seed takes.In the meantime,the Clerk will test to see that the soil has been properly amended. 10.Mistakes were made in the grading elan at Fiske and are being reviewed by the engineer. The site contractor is asking$58,000 for extra material to bring the area up to actual grade needed for drainage. 11 At the Library the Town has been providing rented AC. The compressor price is down to $11,000. Although there is a 5-year warrantee on the chiller,the company has gone bankrupt. The Clerk of Works will mail his report to the PBC. Paget _ PBC Minutes 7/10/06 12.Jim Goell.Chair of LexSa. set forth a proposal for a new Senior Center suggesting the School Administration Building be used to house the new center.The PBC responded that they have not been directed by the Selectmen to build a Senior Center. 13 John Ruffina of LexSa gave a presentation with drawings showing how, if abandoned by the School Denartment.the School Administration Building could be the venue for the new Senior Center.Parking problems and solutions were discussed. 14 Nine architectural firms submitted Proposals for the Elementary School Master Plan.It was pointed out that SAR,who made the list,did not submit a proposal,and that DRA,who did submit a proposal,was not on the list. 15 The Committee reviewed the nronosals and came un with a short list of five architectural firms to interview J. Stewart Roberts,DRA,TAPPE,Design Partnership of Cambridge,and Dore & Whittier. 16. The Superintendent of Schools said he wants a cost effective way to handle the modernization of the four remaining schools_taking into consideration the School Administration Building,the growing population of two of the schools and the capacity of the four schools not yet renovated or rebuilt. 17 The PBC scheduled the Elementary School Master Plan interviews to be held.Monday July 24th and Tuesday July 25th with three interviews at 7, 8 and 9 p.m. on Monday and two interviews on Tuesday at 7 and 8 p.m.with a discussion following. 18.At 9.42 p.m.B. Kennedy made a motion to adjourn the meeting.M.Touart seconded the motion and all were in favor to end the meeting. Respectfully submitted, elf G!— av Cara Shapiro Secretary L