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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday.June 13.2006 meeting in the Selectmen's Meeting Room at Town Hall.
Permanent Building Committee Chairman,Phil Poinelli called the meeting to order at 6:16 p.m.
with other PBC members Richard Perry,Peter Johnson,Bruce Creager,and Eric Brown present.
Also in attendance,the Owner's Representative,Bill Kealy,Project Manager,Project
Coordinator,Carl Oldenburg, Clerk of Works,Gary Kaczmarek,Superintendent of Schools,Paul
Ash,and Bill Hartigan,Director of Facilities,Bill Hadley,DPW Director and Wayne Brooks,
from the DPW Also TLCR architect, Santiago Rozas,HK T architects,Janet Slemenda and
Michael Lawrence and Bob Nevel,Bio Engineering Group.
1 The Proiect Manager introduced CTA's Change Order No. 11 in the amount of$6.918.25 for
the Fiske School for annroval of payment.A motion was made by P Johnson to approve payment
of CO No. 11 in the amount of$6,918.25.B.Creager seconded the motion and all were in favor
to pay the CO.
2.Next the Proiect Manager asked the Committee to nay CTA s Payment Requisition No. 13 in
the amount of$732.087.00 for the Fiske School A motion was made by P Johnson to approve
payment of Requisition No. 13 in the amount of$732,087.00.B. Creager seconded the motion
and all were in favor to pay the Requisition.
3.D Perry made a motion to accent the nronosal by CCR Pyramid in the amount of$14.960.
with an amendment to TLCR's contract,under whom they will be working,to provide technology
( for the Fiske School. The motion was seconded by P Johnson and all were in favor to approve
the motion.
4.P Johnson made a motion to accent the proposal by Timothy O'Leary the Building Doctor, in
the amount of$10.617.50 with an amendment to TLCR's contract.under whom they will be
working,to test,run and operate the automatic temperature controls at the Harrington School.D
Perry seconded the motion and all were in favor to approve the motion.
5 The Proiect Manager told the PBC that the furniture bids are in today for the Fiske School.
6.The Clerk of the Works informed the Committee that there is a problem with the AC at Cary
Memorial Library It is not know whether the cause is the compressor or an electrical breaker.
The PBC recommended that the manufacturer/supplier of the compressor and/or breaker be
contacted to make a service call and determine why the AC is not functioning. The Clerk of
Works and W Brooks will be working together to get the AC up and running.The Committee
also suggested that the DPW purchase a maintenance contract with the manufacturer to provide
service as needed in the future.
7 The PBC will be writing a letter to B.Hadley and Connie Rawson recommending service
contracts for all mechanical eauinment.
8.There will be a Public Hearing on the new DPW facility at Cary Memorial Library on June
27th HKT and the PBC discussed the materials to be presented at this meeting.
L9 The SBA has new reuuirements on school building committees.
10.IST met with B.Hartigan to discuss the shared space at the new DPW Facility The School
Department needs 5,000 square feet of space as well as storage.
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PBC Minutes
June 13,2006
11. Preliminary testing of the DPW site has come back showing high amounts of lead and
asbestos.
12.It was recommended that a memo be written to the Town Manager to move two abutters off
town property at the DPW Facility
13.Jeff Alberti has left Gannett Fleming and is now working for Weston Sampson.Because the
DPW preferred working with him directly, it was suggested that HKT contract with Weston
Sampson or J.Alberti for detailed reviews and/or cost estimates for the project.
14. The PBC asked HKT to nrenare a nronosal for the fees needed to complete the project.
15. The PBC would like to ask the fall Town Meeting for whatever additional funds are required
for design.
16.At 9.47 p.m.B.Creager made a motion to adjourn the meeting.P Johnson seconded the
motion and all were in favor to end the meeting.
Respectfully/ � submitted,�
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Cara Shapiro
Secretary
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