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TOWN OF LEXINGTON, MASSACHUSETTS
i PERMANENT BUILDING COMMITTEE
Minutes of Tuesday March 7 2006 meeting at the Lexington High School Construction
Trailer.
Permanent Building Committee Chairman,Phil Poinelli called the meeting to order at
7:06 p.m. with other PBC members Jon I limmel, Richard Perry, Mary Lou Touart, Eric
Brown and Bill Kennedy present. Also in attendance were the Owner's Representative,
Bill Kcaly, Project Manager, Clerk of Works, Gary Kaczmarek and Bill Hartigan,
Director of Facilities. From the School Committee, Olga Guttag and Tom Griffiths and
from TLCR, architect, Santiago Rozas.
1. The Project Manager presented CTA's Change Order No. 8 totaling $24,331.12 for the
Fiske School for approval of payment. M. Touart made the motion to approve payment
of CTA's Change Order No. 7 for the sum of$24,331.12. The motion was seconded by J.
Himmel and all were in favor to pay the Change Order.
2.Next the Project Manager introduced CTA's Payment Requisition No. 10 in the
amount of$1.189.990.00 for the Fiske School for approval of payment. The Project
Manager noted that the school is 60% complete. A motion was made by B. Kennedy to
approve payment of Requisition No. 6 in the amount of$1,189,990.00. D Perry
seconded the motion and all were in favor to pay the requisition.
3. The Clerk of Works gave a report on the Fiske School.
4 The Committee asked the School Committee to think about installing wireless access
Points in the new Fiske School.
5. P Poinelli will follow-un the subject of the ball fields at Fiske.
6. It's not clear as to why Certificates of Occupancy have not been issued for the Clarke
and Diamond Schools. Concerns over the column in the corridor at Diamond and/or the
single door rather than double door installed because of the column may be factors
holding up the issuance of thc certificates. The Project Manager will call HMFH to
establish what costs were quoted for the removal of the column, and the Clerk of the
Works will find the as builts to determine the existing condition.
7 Initiated by the ongoing audit of the high school and middle schools, a discussion
concerning formal letters (required by the MSBA) written between the PBC and School
Committee regarding the acceptance of the schools ensued.
8. The old Harrington parking lot is outside the jurisdiction of Con Corn Wetlands Law
Con Com must now decide whether or not the lot is in compliance with all local
regulations.
9 A settlement has been executed between the Town and Alexandra Construction
(Library Project).
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PBC Meeting Minutes
March 7,2006
10. There is a drainage problem in the Harrington playground that is being remedied.
11. The School Administration Building project will go before the Capital Expenditures
Committee for approval and then to TM for$375,000 funding approval.
12. The Committee asked the School Committee to have the School Department write a
letter approving the floor plan for the School Administration Building project. A cost
estimate for the project will he available at the March 15th meeting. It was suggested that
a very tight agenda be in place for the March 15th meeting.
13. Handlin. Garrahan and Zachos will be asked to have a comparison of costs ready for
TM regarding the tear down and re-build of the entire structure versus a renovation of
part of the existing School Administration Building and part new construction.
14 A report for TM on the new DPW construction is being drafted with the Town
Manager stating the increase in cost for the project.
15 At 9:32 p.m. B. Kennedy made a motion to adjourn the meeting. E. Brown seconded
the motion and all were in favor to end the meeting.
Respectfully submitted,
Piet tU
Cara Shapiro U
Secretary