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TOWN OF LEXINGTON, MASSACHUSETTS
� PERMANENT BUILDING COMMITTEE
Minutes of Tuesday,August 14,2007 meeting in PBC Conshuction Trailer.
The meeting at 7:15 p.m.was called to order by Co-Chairman,Jon Ilimmel.Others in attendance were
PBC members E.Brown,D.Perry,R. Sperandio,B.Kennedy,Bruce Creager,W.Kealy,Owner's Rep.
and T.Griffith of the Le�ngton School Department. ,
1. The Project Manager,B.Kealy ouUined issues that had to be dealt with which would also bring the
Board up-to-date on what had happened in the last month.
2. The P.M.showed the members the landscape azchitects drawin�of the rivo new ram s oing in at the
Fiske School.He explained that we were ready for bid and that the vacation season had slowed us down
slightly. The members asked the P.M.for a closer look at the landing section at the West side ramp and to
make sure it met code.It appears to be only 4 feet in length when it should be 5 feet.The P.M. is to
consult with the Architect.
3.A requisifion in the amount of$8,020.00 to CTA was uresented and discussed.The payment is for
Change Order work done in the last two months since no payment was made in July.J.Hiimnel moved,
seconded by B.Kennedy to approve the payment as presented.Voted unanimously.
4.The P.M.nresented the two bid�roposals for the Clarke and Diamond School projects.He explained
that we had four bids on the walkways at the Clarke(the lowest being$32,000 by Level l OLand Works
Co. of Marlborough)and that we would be contracting with them hopefully immediately to get the work
done before school starts.
( He also said that there were no bidders for the doors at the Clazke and Diamond.The P.M, suggested that
we buy the doors straight from a supplier on oar own,that we store them un$1 Winter vacation time and
have them installed while the kids were out of school.He said he would be suggesting the course of
action to the Town Manager. The Board was in agreement with the process.
The P.M.reported that he,the Arclutect and Sean Newell&om the School Department interviewed the
two finalist proposals for post-commissioning services at the Fiske and Harriugton and that EMA was
unanimously chosen and a conlract would be entered with them.The price will be$25,000 per school.
The Board was in agreement.
It was moved by E.Brown, seconded by B.Kennedy that the Contract Supplement for I-IMFH is
approved in the amount of$10,000 with the agreement that any requued service should be performed to
complete the entire project and obtain a certificate of occupancy for Clarke and Diamond Schools.
5.The P.M.exnlained that flus was the second amendment to the conh�act negotiated and forwarded by
the ex-Chairman.P.Poinelli.He said that the original time and material conlract was for$10,000,
followed by an amendment for$6,000 and this second amendment for$10,000 for a total of$26,000.
Unanimously voted.
6.T.Griffith then left the meeting.A discussion on the ramps accessing the Fiske continued.
7. The Boazd members then had a discussiou on the makeup of the PBC.the membershin criteria,the
future minutes of ineetines.It was agreed that the Town Manager,the new Facilities Manager would be
invited to the next meeting to discuss the role of the PBC.
( 8.D.Perry moved,B.Kennedy seconded adjonrnment at 9 u•m•
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RespectFully Submitted, � William A.Kealy,Project Manager
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