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TOWN OF LEI�NGTON, MASSACAUSETTS
� PERMANENT BUILDING COMMITTEE
Minutes of Tuesday,June 12,2007 meeting in PBC Conshuction Trailer. '
Permanent Building Committee Chairman,Phil Poinselli called the meeting to order at 7:10 p.m.with
other PBC members Jon Himmel,Bruce Creager,Bill Kennedy,Eric Brown and Dick Perry present.
Also in attendance the Owner's Representative,Bill Kealy,DPW D'uector,Bill Hadley,Mary Ellen
Duuv,Asst. Superintendent of Schools for Business,Tom Griffith from the School Committee,TLCR
Architect, Santiago Rozas and Architects,Mike Lawrence and Janet Slemenda from HKT.
1. The Architect, S.Rozas distributed the latest iterafion of the nunchlist for the Fiske school.He offered
exulanarions of various items on the list which showed most problems had been addressed.
2.M.Dunn iniriated a discussion on code requirements vs.ADA and what advocates for impaired
students would demand. Santy offered to help her distinguish between categories and Fmd solutions.
3.E.Brown suggested the punchlist be broken down by responsibilities i.e.what the Conlractor would
do,what was an FF&E matter,what was a warranty item,and what items the school deparhnent would
assume.
4.The Chairman requested an update on the li tinQ controls at Fiske.The Arclutect indicated there
would be a snmmit meeting with a11 involved narties on June 18.M.Dunn said she would ha�e an IT
person there as well as the facilities management people.
j 5.M.Dunn then asked if the PBC had designed and built the buildin�to a set acoustical standard.The
� members and azchitect told her that it was a goal not a requirement of the contract. She said the LSD
would be testing the building acoustics.
6. Two site access issues were discussed,the Woodland Road ramn and the west side stairway.E.Brown
discussed the osu sibilitv of a va.riance from the State Access Board or whether we should just bite the
bullet and build both.J.Himmel moved to do plans and specs and put both entry ways out for bid.
Seconded bv B. Crea�er and voted unanimously.
7.The arclutect and PM then offered CO.23 for$2,719.E.Brown moved.Perry seconded and all were in
favorto approve.
8.Next the April Requisition for CTA at Fiske in the amount of$24,787 was approved on a motion by B.
Creaeer seconded by D.Perry
9.FollowinQ was the May Renuisition in the amount of$10.984.B.Crea�er moved seconded bv E.
Brown and unanimously a� ry oved.
1 p. The Project Mana e�ported on the followi�: Harrington—a1l wells aze running except for No. 1
which has a broken valve the School Deparhnent said would be repaired.The soccer field punchlist and
reseeding was taken over by the Recteation Departrnent.The settlement with the General Contractor,
Castagna,has been reached and approved by the Town.Clazke&Diamond—an architect from FIMFH,
Chin Lin, is working on plans and specs to bid the new walkways and stairway exit at Clazke and the new
corridor egress at Diamond.He expects to present his plans shortly.Fiske—well caps ha�e been installed
and all wells aze running as specified;the punchlist is moving along satisfactorily;the landscape azchitect
� ;' will be drawing plans for a new ramp on the east side of the properry;an altered section of the main
library deck will be bought and installed by the original manufacturer.
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� PBC Minutes
June 12,2007
11.Discussion was then turned to the DPW buildine and Mr.Hadley and the HKT architectsjoined the
meetine.
12.All parties discussed the timine of advertising�prequalification of bidders and actual bid dates of the
new DPWproject.
13. The PBC approved a motion by E.Brown, seconded bv B.Kennedy to have add altemates bid in the
followine order: 1.Work Bay;2. Cold Storage; 3. Site Paving(top coat);4.Modified Bituminous
Roofmg; 5.Waste Oil Heater;6. Site Improvements.
14. The Chairman asked for volunteers for ihe Prequalification Committee and E.Brown and B.Kennedv
volunteered to join B.Kealy,the OPM on the Prequalification Committee which will meet at noon on
7uly 13 to accept Statements of Qualificarions from potential bidders.
15.Minutes of the second half of the uublic meeting kept bY the Architect are attached and made a part
here of.
11.E.Brown moved, seconded bv B.Kennedy to adjourn the meeting at 10:20 p.m.
Respectfully Submitted,
W�/
A.K aly
C ' Project Manager
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