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TOWN OF LEXINGTON, MASSACHUSETTS
�\ PERMANENT BUILDING COMMITTEE
Minutes of Tuesday,March 20,2007 meeting in PBC Construction Trailer.
Permanent Building Committee Cl�ainnan,Phil Poinelli called the meeting to order at 7:19 p.m.with
other PBC members Jon Himmel,Rich Sperandio and Bruce Creager present. Also in attendance the
Owuer's Representative,Bill Kea1y,Project Coordinator,Cazl Oldenburg and Director of School
Facilities,Bill Hartigan.From TLCR,Architect, Santiago Rozas,and from Design Partnership of
Cambridge,Architect,Dave Finney.
1. Cazl Oldenbur�eave his renort on the Library.He is working on a credit for the work not done by
Alexandra; obtaining entry mats;and getting the As-Builts for the Electrical drawings.Alexandra offered
to do the As-Builts but most of the work done wasn't acceptable. There should be a credit coming for
$7,000 to offset the As-Builts work having to be redone by C.Oldenburg. The PBC suggested that other
mylaz As-Builts,as well as the eleclrical be turned into PDF's.
2.A PO has been issued for the purchase by the DPW of the new compressor at the Library.Installation
has been an•anged.The old compressor will be checked to detetmine why it failed for a fee of$300.00.
3. $82.000 is bein�held back in the CTA requisition for the Fiske School for punchlist work that hasn't
been completed.
4.A credit for the daYabank not installed at the Fiske is being ne o� tiated.
` 5.The cost of ca��g the wells at Fiske to keep them from overflowine is$3,000.Because of the
problems with the wells the gas boilers have been heating the building.
6. There is one well at Harrington with a valve problem.
7.A closeout meetin�for the Harrineton is scheduled for Apri15�.It was recommended that the School
Departrnent look into the warranty for the wells because the company has gone out of business and many
issues are yet to be recfified It was also suggested that a cluonolo�of the failure of the wells and
various remedies used to solve the problems be written up.
8. The PBC asked the School Department for u6lity invoices(from the oldest to the most recent)for the
Han�iu�ton plus a list of all the problems and issues with the wells,before the second week in April,to be
discussed.
9. CTA and the School Department aze in dispute over a$2.000 January utilitv bill.The Certificate of
Substantial completion was signed on January 17�'.The School Department says that occupancy wasn't
until February 14�or 15�and that they shouldn't be the one to pay because the wells are not running.
10.J. IIimmel made a motion to�ay CTA the sum of$182,170.00 for Payment Requisition No. 22 in
consideration for the comoletion of 182k/182k+gzk%of the remainin�nunchlist items. The remaining
portion of the retainage will be paid as the work is completed and billed.The motion was seconded by B.
Creager and all were in favor to pay CTA$182,170.00.
11. S.Rozas will send a PDF of CTA Requisifion No.22 to the PBC.
�J,' 12.D.Finney ave a presentation on the Elementary School Master Plan(ESMY�.
13.Recommendations in the ESMP are based on e�cisting circumstances.
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PBC Min�tes
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14.Enrollment in each elementary school is deuendent upon whether 5 schools or 6 schools will be open
and takes into consideration the various programs,for example, special education,to get to capacity.
Enrollment is expected to be about 450 in each school that is on paz with the new Fiske.There has been a
drop in births that is an indicator of a drop in enrollment.
15.Further discussion is necessary to determine whether to rebuild each school or renovate the elcisting
buildines.The cost per squaze foot is$252 for renovation and$331 to 334 a square foot for new currently
(2007),or about$243 million per siructure.By 2008 the estimated wst will be$26 million per school
and in 2011 the cost of each school will be about$30 million.
16.Hastings is the least suitable to stav in service but could be swin�space.
17. Space at the old Harrin�ton could be reused to house School Central Adminislration.It was suggested
that a loose fitting plan including the Facilities Department be installed in case the old Harrington needs
to be put back into service as swing space.
18.The PBC recommended that a color key be used in the report and that the Facilifies Deparhnent be
noted as possible temporary occupancy. The Committee also asked for an executive summary at the
beginning of the report.
19.A plan should be in place for redistricting over a period of time as needed.
� 20. The quesrion azose whether to ask for more mone ty o expand the Desiqu Partnership RFP to
determine the e�ctent of renovations needed at the old Harrington for occupancy by the School
Department.
21, The PBC stated that a solution remains debatable for a new senior center and School Administration
offices.
22.At 10:27 p.m.B. Creager made a motion to end the meeting.J.Himmel seconded the motion and all
were in favor to adjourn the meeting.
Respectfiilly Submitted,
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Cara Shapiro (�
Secretary
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