HomeMy WebLinkAbout1996-01-24-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of January 24 1996 Meeting in Room G-15, Town Office Building
The meeting was called to order by Chairman Bruckman at 7 47 p m with
were other committee members Edson, McCabe and Touart present Also
attending were Carol Mahoney and Julie Triessl of Cary Library, John
Moynihan of the School Department , Emily Silberberg of the Enablement
Committee and Ron Grammont of Capital Expenditures Committee
School Proiects in Progress were reported on by John Moynihan R D
Kimball , a very good contractor for the high school boilers has
requested $4200 more due to the phasing of the project Total contract
cost is $32 ,000 Moynihan has requested details of bases for costing,
such as hours , etc It looks as if the project may be completed before
the contractor's time estimate In addition, there is a $9,000 credit
because a 72-hour testing thought to be needed (required) by the State
will not be required That money will be used to correct furnace trap
problems
Agreement has been reached on a $149,000 contract with Shashanian to
design electrical work and wiring circuitry Figures to carry out their
plans will be available for Town Meeting When a committee member
commented on the high cost of the contract, Moynihan pointed out that
Shashanian' s price was originally $189,000
Bids in answer to the RFP for doors and windows at Harrington School
(for which boilers and roof renewal are to be approved by 1996 Town
Meeting) are due February 8 , 1996 at 10 a m John has budgeted $45 ,000
to 50 ,000 for design and about $500 ,000 for construction
At Hastings work is now being done on the punch list However there are
issues with the general contractor, who has not paid his subcontractors
Committee opinion was that settlement by arbitration would be a lot
faster that litigation Concern was expressed that Town Counsel favored
the latter Committee members asked Moynihan if he will need some help
in dealing with the G C , with whom he will be meeting tomorrow morning
Some work will have to be done to adjust middle and elementary schools
for the increasing enrollment , Moynihan noted When asked what he
thought of the Building Finance Committee's report , Moynihan said the
report was very bare bones and missed some of the less obvious but
forthcoming needs such as aging bleachers at the high school and floors
in several schools
The Schools will be requesting about $2 2 million in capital outlay in
the coming fiscal year, $300 ,000 for temporary renovation to take care
of larger pupil populations and $500 ,000 to hire an architectural firm
to analyze and draw up specifications
Cary Library staff reported that a Letter of Intent estimating $6
million for library renovation was sent to the State Library Board in
December They received 58 similar letters asking for $200 million
The state has $23 million in grants available to distribute Noted that
Hamilton-Wenham' s grant application is one-half inch thick Grant
PBC Minutes of 1/24/96 - Page 2
request packets are limited to only a 2-inch notebook Lexington will
be considered in a grouping of municipalities with a population of
25, 000 to 50 ,000 Engineers Siani have been reviewing existing
equipment and will participate in a public presentation his findings on
February 13 at 7 30 a m
The building will be designed according to use, not parking pattern A
meeting room to accommodate about 100 people will be included This
will be used principally for story hours and other library uses Also
included will be a Learning Center for townspeople to learn how to use
the library's computer catalog and resource systems as well as how to
access the Internet from the Library
Flexibility in design and space use will be key to the library's 20-year
plan Construction costs are going up Architects and engineers were
praised A model is now being prepared and will be on display beginning
some time in February and continuing through April The state does not
seem to be worrying about parking Some parking spaces will be lost
with a proposed building expansion of over 12 ,000 square feet
Approval of Minutes
APPROVED Minutes of April 25, 1995 as submitted
Minutes of July 11 , 1995 as amended
Minutes of July 12 , 1995 as corrected
Minutes of November 29, 1995 as amended
Report for Town Report was amended and approved
After a brief discussion of possible committee personnel changes , the
meeting adjourned at 9 50 p m
Respectfull su. 'itted,
&Let, .fre c
Erna S Greene, Secretary