HomeMy WebLinkAbout1995-03-08-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of March 8 1995 Meetina in Room 105, Town Office Building, as
approved March 22 , 1995
The meeting was called to order by Convener McCabe at 8 05 p m with
newly appointed committee member William R Bruckman and other committee
members Johnson, Kennedy, Scanlon and Touart present Also present were
Town Engineer Fields , Director of School Building Operation John
Moynihan, Chief of Police Casey, Acting Fire Chief John McDonough and
Fire Captain Richard Sullivan and as well as School Committee member
Barrie Peltz and Brett Donham of Donham and Sweeney
Combined Dispatch Center and work on the Police Headquarters has
presented difficulties to the police and fire personnel even though they
have been using the building under a temporary certificate of occupancy
from the Building Commissioner The punch list was 14 pages long in
December (copy passed around) , Donham noted, and the current list down
to five pages (distributed to those present) Numerous finish work
items are unsatisfactory, and it has been difficult to apply pressure to
the contractor He appears immune to the usual measures that hasten
completion/compliance by other contractors About $45 ,000 is being
withheld, sufficient to pay for the unfinished work if it had to be done
by another contractor Some missing elements , such as door hardware,
were not ordered in a timely fashion or were in such demand that they
were unavailable Lockup cell hardware (expected to arrive next
Tuesday) is especially long-to-get at this time A meeting will take
place with Ed Mello of Donham and Sweeney and the contractor will be
held Friday Town Engineer Fields will attend
Among the pressures applied on the contractor have been weekly visits by
Donham and daily contact with as December (and E911) approached The
bonding company has also been notified about the delays The contractor
has neither gone bankrupt nor walked off the job, but his appearance has
been irregular The town has in no way hindered the job "He' s not
wearing us out, " Fields commented
Fire Headauarters Exhaust Bid Requests are out and bids are due March
30 All the work is electrical/mechanical , with mechanical the prime
contractors Included will be engine exhaust pipe attachments with
quick and safe release and continual change of air in the crawl and work
spaces The tailpipe exhaust system is the only proprietary element in
the bid specification because Plimovent is the only supplier of
equipment deemed entirely satisfactory for health and safety reasons A
letter to this effect will accompany the contract so that no substitutes
will be attempted by the contractor Committee member Scanlon is
working with town staff on this project State Grant Money for public
safety may become available for renovation and upgrade of public
protection facilities , Police Chief Casey added
Report from Buildina Finance Committee activity library renovation and
air conditioning at Senior Center were summarized by Town Engineer
Fields Among the problems at the Senior Center are the lack of
documentation of work done when Muzzey was converted into condominiums
and the need to touch base with condominium association Cost of the
air quality improvement project should be somewhere between $80 ,000 and
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PBC Minutes 3/8/95 - Page 2
$120 ,000 Fields also told that the Town Barn rebuild project awaits
funding for a 201E hazardous materials study in the building's
footprint The Building Finance Committee has also considered such
needs as aging slate roofs and ventilation in older town structures
Schools ' Misfits were explained briefly by Ms Peltz The high school
was built for a house system that is no longer Technology is here to
stay, she said, and the schools must take steps to accommodate it
Schools ' Status and Needs Report by Moynihan first told that the work at
Hastings School will discontinue as of next week and resume in June
Computer, intercom and centrex system of communication with all parts of
the building have been installed and will be 100 percent complete next
week Work on parking and site work will begin in June and work on the
building - window replacement, etc - will continue from July 1 until
the end of August Altogether the $2 083 million of work on the
facility is 65 percent complete Architects DRA have been excellent to
work with State reimbursement of 59 percent is expected in three to
five years Hereafter reimbursement will be at a lower percentage and I
actually arrive in seven to ten years 1
Contention Over Elevator Work with Smith-Grove, who did not finish the
job, will probably go to court The town has a "good case, " he said
Bleacher Reconstruction (budgeted $75,000) preliminary design is done
Construction will begin after graduation and be finished in fall
High School Boiler/Hot Water Tank Replacement/Boiler Room Redesign
Selection assistance was requested by Moynihan on proposals for this
project Scanlon, Kennedy and Town Engineer Fields volunteered VOTED
to authorize Moynihan to go ahead with the RFP for the project
What 's Ahead for FY96? Moynihan told of $371,000 for Harrington
improvements and about $670 ,000 for electrical distribution and supply
system to support the technology program Total capital budget for
schools will be something like $2 1 or 2 2 million but it is not
altogether set by Capital Expenditures Operational budget is in flux
It has been scaled back a bit to about $800 ,000 - more than the $650 , 000
previously discussed Moynihan said he plans team cleaning to replace
loss of five people A Congressional Budget Office report has cited a
$69 billion maintenance shortage in the nation's schools Barrie Peltz
praised Moynihan for preparations for the upcoming technology upgrade
Report to Town Meetina will be drafted by Mary Lou Touart and Secretary
Greene for consideration at next meeting
Committee Chairmanship situation was reviewed, with McCabe reiterating
his unwillingness to assume the full role No one else in the room
expressed desire to accept the responsibility Acting or rotating
temporary chairmanship was suggested and the idea accepted McCabe
agreed to be temporary chairman for the next meeting, Wednesday, March
22 , 1995, at 8 p m Meeting adjournednat 9 55
Respectfully submitted, XL/ ✓ -rL‘-i* Erna S Greene, Secretary