HomeMy WebLinkAbout1994-09-21-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of September 21 1994 Meeting in Room 111 , Town Office Building
The meeting was begun at 8 13 p m by Chairman McCabe with other
committee members Touart and Scanlon present A quorum was attained when
Committee member Edson arrived about 8 45 p m Others present included
Staff members Director of School Building Operation John Moynihan, Town
Engineer Francis X Fields and Assistant High School Principal Anthony
Capezza as well as School Committee member Barrie Peltz
Trial Town v Briaas probably will be taking place Monday, September 26,
depending upon course of other cases on the docket
Discussion with Capital Expenditures Committee (CEC) All five members
of the CEC - Nicholas Cannalonga, Paul Hamburger, Ron Grammont , Gloria
Holland and Karen Dooks - arrived to mark the beginning of capital
expense planning for the coming and the next five years
Chairman McCabe noted that a meeting is scheduled tomorrow with the new
ad hoc privatization committee under the chairmanship of Nancy
Cannalonga The PBC' s responsibilities include seeing that all town
buildings (1) meet life safety codes (2 ) are maintained to protect the
Town' s investment in its facilities investment (about $2 million would
be needed for school and town buildings appropriate upkeep) and (3)
fulfill their functional needs
Apropos item (3) the schools study revealed that additional analysis of
the Clarke and High School buildings as related to the intended programs
to operate within them is still needed Portrayal of this need should
not be in terms of "another study" , but rather as an in-depth planning
assignment such as the "High School of the 21st Century" planning now
being launched by the School Committee and Department CEC requested
copies of a summary of the Archetype school facilities study This is
the only missing part of the schools report , on MacIntosh computer
format now being used by the schools
The Town facilities report is on IBM-PC format and similarly being used
by DPW/Engineering The recent fire that burned a hole in the town barn
roof , luckily just as workers were arriving for work could get all town
equipment out of the building, exemplifies item (2) of needs the PBC
should fulfill
A bond issue of anywhere from $1 to $60 million could be evolved from
the two Archetype studies of school and town facilities A "Debt
Exclusion Override" will possibly be evolved for the forthcoming town
meeting A new committee composed of representatives of schools , PBC,
selectmen, capital expenditures and appropriations committees will be
working out a proposal The school-town studies envision an amount near
$3 8 million capital expenditure over the next 15 years to attain
optimal facilities
Citing examples of school projects in the past , the CEC expressed a
desire to help the PBC prioritize lists of projects for future building
projects "We need to evolve a new process , " stated Ms Dooks A PBC
member noted that there may be some duplications in the Archetype study
PBC Minutes 9/21/94 - Page 2
that can be eliminated Capezza pointed out that the population bulge
that began in the elementary grades is headed for the high school
Hamburger asked why the high school and Clarke have not been
sufficiently studied Response The curriculum and the building do not
fit Peltz noted that as the task force is being formed for the high
school of the 21st century, the school committee could possibly handle
the need for further analysis in-house without hiring more consultants
In any case it was agreed that further school committee direction is
needed and also that the PBC needs to attend to its public relations
"The PBC needs to be an advocacy agent, the ' oracle' , " one PBC person
stated
Capital Expenditures offered help with overview and explanation to Town
Meeting Ron Grammont is the CEC liaison to PBC Agreed to exchange
calendars and meeting schedules
911 and consolidation prolect completion is now anticipated the first or
second week of November Radio tower redesign must again go to the
Historic Districts Committee due to design change Painting is in
progress and equipment will begin to be installed in about 10 days
Dual dispatch services will commence about November 6 , about a month
before Enhanced 911 comes to town All but the second floor of the
building (i e all areas used by the public) will be fully handicapped
accessible The Police Department will then be able to have the
services of its disabled dispatcher again
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Schools proiects approval was voted by the State Board of Education for
reimbursement in FY ' 98 , Moynihan reported Presently, the town can
borrow only $960 ,000 The contract has been was negotiated down from
$1 8 to $1 1 million Of that amount $300 ,000 is for replacement of the
high school boilers Harrington reroofing awaits state certification of
the reimbursement approval vote
The CEC having left at 9 55 p m , the meeting of the committee was
called to order by Chairman McCabe
Moynihan stated that Hastings opened on time Night work is continuing
on the elevator and technology until Thanksgiving weekend and then will
continue after school lets out in June A & E Engineers Associates PC
have submitted a proposal to prepare plan specifications and supervise
work on repair of the high school bleachers at a cost of $7 , 500 plus
cost of printing/reprographics times 1 2 Copies of their proposal were
passed out As Moynihan recommended, committee approval VOTED
Proposed Guest Editorial text was passed around by committee member
Touart, who requested all check and comment to her by October 30
Approval of minutes from October 27 1993 through Auaust 16 1994 as I
submitted VOTED
Meeting adjourned at 10 25 p m until Wednesday, October 5 at 8 p m
Respectfully submitted, gta nacyr_ Secretary to the Committee
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