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HomeMy WebLinkAbout1994-08-16-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of August 16 1994 Meetina in Room 111, Town Office Building The meeting came to order at 7 47 p m with committee members John Kennedy , Bill Kennedy (new School Committee appointee) , Dan McCabe (now Town Manager appointee) , Mary Lou Touart present Committee members Edson and Johnson arrived after 8 00 p m Others present included Ed Mello of Donham and Sweeney, Staff members Director of School Building Operation John Moynihan, Town Engineer Francis X Fields and Police Chief Casey as well as School Committee member Barrie Peltz Progress report on dispatch center The project is now two and a half months into a five-month schedule and three to four weeks behind schedule The schedule was somewhat unrealistic in the first place One delay was caused by a wait for door frames that had to be installed before walls Possibly the project could in the end be about two to three weeks late Subcontractors on the job - electrician and plumber - are quite good Masonry and finish work have not begun The contractor, Robichaud, is a small family outfit or two or three people, plus those hired from the union who need to be kept after for cleaning up So far the job is OK on the money, partly thanks to $55 ,000 extra contingency available So far contingency funds have been used to correct existing illegal electric work and a ceiling fan that needed replacement The Police Department is pleased with the work Progress meetings are held every Wednesday at 9 a m Police and Fire cross training for the new dispatch center is now in progress , and the enhanced 911 service is expected to arrive in town in December During construction people needing to be � locked up are being sent to Arlington, where a Lexington officer is assigned duty Progress on Hastings School was reported by John Moynihan Although the required plans and drawings have been submitted to the state, the State Board of Education has not yet approved the project So far only $960 ,000 has been allowed to be spent of a $1 8 million contract Anticipated that $600 ,000 will be spent before November The job is not easy Scope of work has been agreed upon Painting comprises 65 percent of the work to be done Floor tiles had to be removed due to their asbestos content Because of a contract snafu, the work suffered seven to eight weeks of delay Exterior work will be postponed until next summer Moynihan is spending about five hours at Hastings every day If the State does not approve of the project the school would lose new windows and parking lot work Furniture was purchased last year Dropped ceilings are being installed below the existing ceilings New rooms are now being framed John Kennedy asked if a contingency plan were in place should the school not be ready Moynihan assured that the building would be ready for occupancy on September 8 , 1994 Phase II - building the new library and computer center - will begin October 28 However, Richard Rogers , the new Principal of the school , has requested that no work be done between Christmas vacation and summer Present work brings the school up to life safety codes PBC Minutes 8/16/94 - Page 2 Equipment has been ordered for kitchen, which will be a satellite operation Carl Francheski of DRA is Principal Architect for the project Election of Committee Chairman Dan McCabe was nominated as citizen- chairman of the committee by Mary Lou Touart and unanimously elected by those present He has been attending the Wednesday morning construction meetings John Kennedy recommended that committee members (including those appointed by the School Committee) receive summaries of the minutes of these weekly meetings so that they are able to help and expedite the project The role of the committee and its chairman was discussed briefly, and general agreement seemed to point toward general management and planning rather than micro or daily supervision But in the next breath someone pointed out that the High School boiler needed replacement Pending Problems Court date has been set for September 19 , 1994 for the Town v Briggs trial The Town is suing Briggs for $200 ,000 There are problems with the elevators installed by Smith Groves About $22 ,000 worth of work has been left undone, costing the town about $17 ,000 to otherwise take care of Completion was considerably delayed in the $196,000 job School Facilities report is promised next month About $64 million worth out of the study has to be prioritized a five to ten-year capital plan Two-thirds of the proposed construction is program driven School Committee participation is needed So far Moynihan is disappointed with the study's lack of depth in planning for the high school Discussion returned to role of the PBC in school project Peltz saw the PBC as more of an advocate for building maintenance, who must also justify projects with the School Committee Moynihan sees the committee as a resource Bill Kennedy said, "There' s room for advocacy within the scope of our work " He would like to eliminate competition between program and building needs Also noted that total infrastructure of the town needs to be addressed in a Town Meeting article, and the public needs education on this , too Agreed that the committee should meet monthly, with next meeting scheduled for Wednesday, September 21 at 8 00 p m Meeting adjourned at 9 25 p m Respectfully submitted, Erna S Greene, Secretary to the committee