HomeMy WebLinkAbout1994-05-04-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of May 4 1994 in Room 111 , Town Office Building
The meeting was called to order by Acting Chairman Francis X Fields at
7 45 p m with committee members Edson, Johnson, McCabe, Scanlon and
Touart present, with John Kennedy appearing shortly before adjournment
In addition, John Moynihan, Director of School Building Operations
attended
An Educational Specifications Statement for the Hastings School , based
upon the Hastings School Advisory Committee report and core values
agreed upon by administrative committees of the School Department , has
been approved by the School Committee Copies of this statement were
distributed to all committee members , who read it Following an
explanation of "Category II Needs based upon expanding enrollment , " the
committee VOTED to accept the Educational Specifications as presented by
Mr Moynihan This statement, required by the State Department of
Education's School Governance and Facilities Bureau (SGFB) , will be
submitted with the application for reimbursement before the end of May
Re-selection of Architect for Hastinas School has been required due to
expansion of the scope of the project The original request for a
$960 ,000 appropriation under Article 19 at the 1994 Town Meeting was
expanded to $2 145 million so that the town could take full advantage of
the soon-to-end window of opportunity to receive 59 percent
reimbursement for a Category II project as advised by the SGFB when they
toured the Hastings School
A new RFP was put out and 20 copies were requested Twelve firms
participated in the site walk-through and nine bid on the project Of
these DRA, the previously selected architects were most qualified and
experienced for the task One locally produced proposal showed promise,
but the firm lacked working experience Approval of the reimbursement
application is hoped by the end of June Based upon that the town can
bond for a short term until state reimbursement payments actually begin
in two to three years Permanent bonding can be set up at that time
Copies of several of the submitted architectural proposals were passed
around for inspection A subcommittee of the PBC worked with school
representatives in evaluating the proposals and recommended selecting
DRA as most qualified to continue working on the project Only schematic
plans , not the working drawings , are required to be submitted in the May
30 application for reimbursement Most of the construction will be
accomplished next summer, but some can begin during the school year, as
there will be two or three extra classrooms where school classes can be
relocated during renovation work Moved and VOTED to continue working
with architects DRA
Moynihan asked permission from the committee to negotiate with the DRA
regarding the price of the new contract , hopefully about $100 , 000 , and S
not to exceed $125 , 000 Frank Fields requested to listen in on the
negotiating sessions and to consult If the amount were about $120 , 000 ,
the total architectural cost would be about $170 , 000 for both phases of
the project (Already $52 , 000 has been spent on DRA's services for Phase
I of the project )
PBC Minutes of 5/4/94 - Page 2
Reports It was suggested that the PBC report to Town Meeting Members on
the schools and town buildings studies Subsequently the committee
assented to having committee members McCabe and Touart request that the
report on the schools come from the School Committee
Meeting at 8 45
adjournedp m until Thursday, May 19 at 7 30 p m
Representatives of the School Committee and School Department will be
asked to come to this meeting
Respectfully submitted,¢
Erna S Greene, Secretary
to the committee
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