HomeMy WebLinkAbout1993-06-16-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of June 16 1993 Meeting in Room 111 , Town Office Building, as
approved September 22 , 1993
The meeting was called to order by Chairman Kennedy at 8 10 p m with
other committee members Edson, McCabe, John Kennedy, and Scanlon
present Also attending were Director of School Building Operation John
Moynihan III , Capital Expenditures Committee representative Paul
Hamburger and Town Manager Richard White
Included in study and PBC purview will be study of buildings ,
dispatching consolidation and equipment for the central dispatching
center
Town Manager described the dispatching consolidation as a three-pronged
project (1) ADA compliance, ( 2 ) consolidating the dispatch function in
space at the police station (a preliminary study of this has been done
by Donham & Sweeney (3) accreditation issues , a project now in progress
to meet national standards for facilities such as women' s rooms , jail
cells and building maintenance (now considered quite good)
Town Manager noted that present cost estimates for central dispatch
equipment were based solely on a Motorola salesman' s estimate and
recommendations He called for a broader study of the total picture
with design integration and advice from professionals in the
communications field Among possible volunteer consultants living in
town are Caleb Warner and Paul Nesbeda
Also needed will be knowledge of good examples of consolidation
elsewhere Portsmouth, NH, is deemed the best consolidation in the
region At the outset is was managed by their fire department in police
facilities
Town manager charged the committee with responsibility with obtaining
sufficient plans for firm estimates by April , 1994 Anticipated that
the bid for equipment and construction will reach nearly $1 million
Ted Edson will be "point man" on this project The Request for Proposal
for an architect should be issued with a "not to exceed" price
School and Town Buildings Study is to be accomplished using the $200 , 000
appropriated by Town Meeting The two proposals from Archetype have
been sent to Town Counsel so that he can prepare contract documents
The town study will include 18 buildings , including Munroe School , the
libraries , cemetery buildings etc - all town buildings except the pool
complex buildings (other recreation buildings on Center Playground and
at Old Reservoir as well as the Bandstand are on the list)
The Chairman has received a copy of the Town' s acceptance document
Archetype is willing to follow recommended schedule with respect to the
schools study, which is already underway On Friday meetings with staff
at individual schools are scheduled, return visits are promised before
the study and costing are finalized The town side study has not yet
started, but Archetype now has copies of all pertinent recent studies
and information John Kennedy expressed concern about results and
output He cited a need to meet with Archetype on reporting goals
Moynihan predicted a format like Archetype's study in Wellesley
PBC Minutes 6/16/93 - Page 2
Archetype will be invited to next month' s PBC meeting Noted that the
format of the report could in both MacIntosh ( for the schools) and IBM
(for the town) Committee member Scanlon will work on the Police
Station aspects of responsibility
High School Field House Roof v Briaas Court Case has now been postponed
to week of December 6 from a date in October that was impossible for
Chairman Kennedy
J P Construction Co ' s Contentions received a setback when a case was
decided against him in Cambridge recently No news on that front
Other Schools work in progress Elevators at the High School and Diamond
are working but subcontractor Beckwith is still owed $44 ,000 by the
general contractor for the project
Architectural Proposals for Hastings School were to be distributed to
the four volunteersto evaluate them (Touart , J Kennedy Edson and
Chairman Kennedy) , but since Moynihan had to have a contractor at work
by the end of next week in order to take advantage of state-awarded
money set aside for the project , a five minute review was conducted on
the spot After this brief evaluation, VOTED to invite DRA (Drummey,
Roseann and Anderson) to combined negotiation/presentation session,
provided that they utilize a mechanical consultant satisfactory to the
town No dollar figure had been set , but after little discussion
$40 ,000 was named John Moynihan was appointed to negotiate and
instucted to get back to the committee should a problem arise
Meeting adjourned at 9 20 p m until Wednesday, July 14 at 7 30 p m
Respectfully submitted,
Erna S Greene