HomeMy WebLinkAbout1993-03-25-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of March 25 1993 Meeting in Room G-15 , Town Office Building, as
approved September 22 , 1993
The meeting was called to order by Chairman Kennedy at 7 33 p m with
all concerned committee members except Johnson eventually present Also
attending were school staff John Moynihan, and assistant principal
Anthony Capezza of the High School and elementary school principal David
Horton
Two architectural and facility planning firms (fourth and fifth
appearing this week) had been scheduled to present their responses to
the town' s request for proposals for a study of town school facilities
needs
4 Archetype principal Joel Bargmann, Tom Scarlata, engineer John
Looney , educational planner John Miller and MEP audit engineer Melvin
Koymen represented this firm' s proposal
Using slides of Lexington' s schools , Bargmann told of existing and
potential problems associated with materials and conditions such as
wetness After reviewing processes such as audit , flow charts ,
preparation of database, plans for maintenance, presentation
preparation, ADA review, master building review, schedule of
inspections, forms to use in surveys , Archetype noted their weakness in
educational planning and therefore introduced John Miller to fulfill
this need Miller of Educational Planning and Design told of his work
in demographics , grade arrangement , technology utilization, using a
slide show of advanced technology in existing schools in other
communities
Included in Archetype's output would be a capital plan with menu and
costing and possible priorities An ADA compliance list would be
separated out for ease in funding Also supplied would be a one-page
executive summary as well as an ADA audit Software would be Excel and
FilemakerPro (MacIntosh)
Committee members questioned who they would interview and time spent on
it When asked about starting time, presenters said they would start
earlier than July 1 Five hundred hours would be spent on the survey
5 Tanpe, represented by principal J Stewart Roberts , Jeffrey Davis and
Al Reardon of Reardon and Turner Engineers , compared the proposed work
in Lexington to a recent survey of Needham Schools they had recently
completed Included were expansion planning options prioritized as (1)
life saving, ( 2) providing programmatic advantage (3) and wish list
The firm in the past two months has been working on Wellesley ' s plans to
accommodate rapid growth, considering options such as modular
construction Among other projects , one particularly noted was a
session recently held in Hubbardston where feedback "debriefing" was
requested a year after the project 's completion Reardon talked of how
he surveys mechanical , electrical and plumbing plans and interviews
operators of the present systems A technique suggested by Tappe
representatives was to inventory check points as a test case at one
school and then meet with local building officials
PBC Minutes 3/25/93 - Page 2
Software used is MacProject Quick answers can be generated and can be
a resource in community interface as the project progresses
Committee queries asked about hours to be spent on demographics and use
of an educational consultant Tappe representatives said they sometimes
have employed the Ex-SBAB head (Diane Price) Again they emphasized the
interactive quality of their materials
Discussion of the five Proposals first found four of the five
consultants who appeared capable of doing the job well The fifth
(Michael Rosenfeld) was considered a creative architect and builder but
probably not suitable for a study/plan Concern expressed that almost
all of all of them were doing almost exclusively government work, and
all seemed to be using Diane Price as a consultant
Question arose on whether Capezza and Horton would vote in committee 1
decisions Committee members responded that they would be considered
"part of the consensus" Each person around the room listed his or her
top three contenders First cut eliminated only Tappe, further
deliberation showed preference for Design Partnership of Cambridge above
the other two Agreed that informal checking calls will be made by John
Kennedy, John Moynihan and Tony Capezza, with reports to go to John
Moynihan who will coordinate the findings A daytime informal meeting
will be planned for preliminary discussion of scope for cost basis with
John Kennedy, Bill Kennedy and Design Partnership representatives
(possibly Tuesday) The committee will be next Thursday , April 1 at
7 30 to finalize formal decision by vote At 8 30 the proposer will be
invited for further negotiation with the full committee and possible
action There are two weeks before school vacation for preparation of
(part of' ) motion and presentation to Town Meeting
Meeting adjourned at 10 33 p m
Respectfully submitted,
Erna S Greene, Secretary
to the Committee