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HomeMy WebLinkAbout1993-01-27-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of January 27 1993 Meeting in Room G-15 , Town Office Building, as approved September 22 , 1993 The meeting was called to order by Committee member Edson, at 7 55 p m with other committee members John Kennedy, McCabe, Scanlon and Touart present for the school discussion and Bergeron present (replacing McCabe and Touart) for Fire discussion Also present were Ron Grammont of Capital Expenditures Committee throughout the meeting as well as John Moynihan and John Oberteuffer for the schools discussion High School Field House Roof trial between Town and Briggs is now set for May 4 J P Letter was discussed briefly The committee's response, saying in essence "Our June 2 letter holds , " will be sent Pascuccio after Chairman Kennedy reviews a draft letter with Craig Stewart of Palmer & Dodge Schools Facility Study RFP draft was sent Town Manager, Selectmen, Appropriation, Capital Expenditures and PBC by John Moynihan on January 6, day after School Committee at which it was presented, asking for comments by January 15 A marked up draft copy incorporating the feedback was distributed to PBC members present A revised copy incorporating the recommended changes went to the School Committee last Friday, January 22 That draft goes to the Central Register and DCPO It is anticipated that bids will be received during the last week in February and the dollar figure should be known about March 1 The School Committee, schools administration and PBC will review the bids and recommend the contract award Grammont asked if a three-month time frame for the study would be realistic Noted that the study was of facilities only Related demographic data would be supplied by the town Furthermore, the study will build on the work of KLQ and Chartwell , as accumulated lists of the schools Principals will be consulted, and in fact have already be alerted to prepare their input After the study is finished the School Committee will prioritize its recommendations The PBC will also participate in the post-study evaluation Even though the committee will attempt to distinguish wish list from long-term needs , it was predicted that more will be recommended than what the town can afford Moynihan said he would make sure that especially good bidders are alerted about the RFP The PBC' s two School Committee appointees Touart and McCabe agreed to help evaluate the bids Other schools matters Work on Hastings renovations will begin soon The RFP on this will also go through DCPO as do all construction bundles of $100 , 000 or more Moynihan reported that the high school elevator is scheduled to be inspected tomorrow Discussion of Fire concerns began at 8 30 p m Fire Department ' s proposed plans and submittal were reviewed Recommended that existing plans be included Committee asked about location of stairs on one floor and a walkway intended but not shown PBC Minutes 1/27/93 - Page 2 It was pointed out that the plans had just been on CAD and were being viewed for the first time today by Chief Bergeron Others who should see the plans include Town Manager and the Enablement Committee Areas open to the public , but not the second floor, will be handicapped accessible Fire personnel are planning to visit comparable stations in Centerville- Osterville and Milford and will note good and bad aspect of these and other facilities Committee members questioned the status of the Fire Department proposals in the Warrant for 1993 This is not yet apparent The main fire station heating system needs updating A new boiler for the East Lexington station has already been eliminated from the FY94 budget Bergeron suggested that the next month be spent reviewing draft plans and comparing with other communities ' stations Presently the overall configuration of safety services (one or two buildings) is still under consideration Meeting adjourned at 8 56 p m until Wednesday, February 24, 7 45 p m Respectfully submitted,� / Erna S Greene, Secretary to the Committee