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HomeMy WebLinkAbout1992-04-21-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Anril 21 1992 Meetina in Room 105 , Town Office Building, as approved June 30 , 1992 and October 27 , 1992 The meeting was called to order by Chairman Kennedy at 7 43 p m with all committee members for school and fire projects present except for John Kennedy (who arrived at 8 15) and Dan McCabe School contentions with J P An analysis of J P ' s claim by Mary Greenwald of Palmer & Dodge (a junior member of the firm) indicates that the town would have clear advantage in a suit Outside claims consultant , Lee, has submitted his resume and bid quote of $3 ,000 to do a specialized analysis of the claims (Barbara Manford is now working for the state court system ) It appears that the estimate for HVAC and miscellaneous metal was too low and no bids were received for that amount The actual amount was about three to four times the estimate Documentation of J P ' s claims have yet to be produced by the I contractor, and committee members wondered out loud if some of his numbers were fictitious Furthermore, with Coscia' s and Chartwell ' s close monitoring, Lexington may have administered the project better than many towns About $4, 700 is still owed J P on the base contract Chairman Kennedy said, "We were forthright and honest " Furthermore, the town did not backcharge for the 90-day delay and will forgo damages for the delay "We will pay you what we own, and that ' s all " was Edson' s recommendation VOTED unanimously (with a second vote taken after arrival of John Kennedy) to instruct the town' s lawyer to make this statement to J P 's lawyer, Ball The town will pay PCO' s and base contract balances as soon as it receives the Waver of Liens and will not pursue liquidated damages charges of $100 per day as stipulated in Article 5 2 3 of the contract with J P Minutes of November 21 1991 school section (page 2) were approved as submitted Minutes of January 16 1992 page 1 , were approved as amended Minutes of February 13 1992 were approved as amended, with a note that they contained privileged information not to be given to contractors Schools Capital Planning data generated by John Moynihan has been put into spreadsheet form by John Kennedy for easy analysis Expected life of buildings and cash flow numbers (and maybe some information from the KLQ study) have been factored in The average age of Lexington' s school buildings is 40 years , and buildings usually need renewal by age 50 This format will be a good tool for working with the Moynihan and the schools administration Fire Department brainstorming session first questioned why the committee should be involved Will a proposal be needed for 1993 Town Meeting? Town Manager has recommended no capital expense on this for the next five years Why is a change needed? Equipment? Health of firefighters and police? Are we doing this to help consolidate space? cut cost? PBC Minutes 4/21/92 - Page 2 other reasons? Committeeman Scanlon met with Police Chief Furdon, who told of a committee now working on Fire/Police communications A place must be found for combined dispatch for both departments , preferably in the front room of the Police Department Booking could be done in the basement Capital expenditure will be needed for equipment Asked who are the members of the committee The 911 emergency call number is coming, and will probably go through a regional center for two or three towns No leadership has developed for this yet Not all police communications concerns and equipment needs have been addressed The Fire Department has already figured communications hardware into its fire station plans Present fire equipment is of various ages , police have even older equipment Both departments have upgrade needs Agreed to put off more complete discussion of this issue until next meeting, with a story-board approach Chairman Kennedy agreed to talk further with Town Manager to get more guidance Johnson asked for more data on response time Chief Bergeron produced a fire chiefs ' study Suggested that a list of options be tested with the Town Manager Possibility of privatization of ambulance service mentioned Questioned whether the Permanent Building was appropriate for this planning task, as options have non-building elements Obviously Town Manager has a problem and he is looking to the PBC for some answers Recommended that analysis of needs of fire station(s) be discussed at the next meeting scheduled for Tuesday, June 30 , 1992 at 7 30 p m Meeting adjourned at 9 18 p m Respectfully submitted, Erna S Greene, Secretary to the Committee