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HomeMy WebLinkAbout1991-11-21-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of November 21 1991 Meetina in Room G-15, Town Office Building, as approved for safety project (Page 1) only, January 16 , 1992 , and as approved for school matters April 21 , 1992 The meeting was called to order at 7 45 p m by Chairman Kennedy Present were other committee members Edson, Johnson and John Kennedy, as well as consultant Brian Rowlands and Director of School Building Operations John J Moynihan III Until 8 23 p m committee members (for project involving protection facilities) Fire Chief Bergeron and Lieutenant Ken Donnelly of the Fire Departmentas well as Town Manager White and Firefighter Bob Cunha attended Outline of Fire Protection Capital Improvement Proaram was sketched by Town Manager and Chief Bergeron A five-year program is envisioned year 1 , needs assessment; year 2 specifications and plans; year 3 project of some $million Town Manager suggested that the present two fire stations might be consolidated into one more central location such as the present school administration site An example of three facilities serving a population of over 26,000 is in a new 26 square mile special district composed of Osterville-Centerville-Marston Mills at a cost of about $4 million (Lexington is 16 64 square miles) Among the functions that could be incorporated in a new facility would be training simulation and day care The consolidation would be a tough political decision, according to several present Among the ills of the present central fire station are lack of facilities for females and handicapped people, poor heating, inadequate space for training, and sagging floors under the engine parking area Also noted that the station serves as a poor facility for Precinct 8 voting Built in 1948 on filled land, the building is taking water in the boiler room Only minimum maintenance has been done recently (the DPW budget that covers this is a lean one) The building needs some investment for more effective firefighter job function, Town Manager stated, calling the task a "nice meaty project" for the PBC The East Lexington fire station is in 0 K condition except for needing a new boiler To upgrade the central station, many issues must be considered Is it worthwhile to build or rebuild at that location? What should be the budget for the needs assessment? Whitman and Howard estimated $30, 000 after a quick look-see Committee members noted that the KLQ assessment for eight schools in 1986 cost $16,000 Edson commented that $8, 000 to $10, 000 should be an adequate price to get a good survey of needs The PBC could help prepare the Request for Proposal and evaluate the bids it produces Chief Bergeron offered to obtain the documents from Needham who recently had their new facility constructed by Seaman Bratko (as did Burlington) Also he recommended the committee inspect the present facilities, accompanied by a town Engineer The decision on whether to house the Fire Department at one or two sites will involve many town departments such as police and schools Cost to renovate and upgrade the present fire facility may impel the decision In the early ' 60s the town even bought land near the Old Reservoir for a third fire station! PBC Minutes 11/21/91 - Page 2 Minutes of October 24 1991 Committee meeting were approved as amended Field House Roof depositions have been given by Town Manager White, Brian Rowlands and Chairman Kennedy The case hopefully will go to court by early 1992 Ryan is Morello's insurance company attorney Committee members wondered out loud if Morello has adequate insurance, why room leaked originally (sky lights?) Cohen is Briggs ' attorney Craig Stuart of Palmer & Dodge is working with Brian Rowlands on preparation of the case Moynihan reported that the roof now leaks only on the track area Noted that the PVC done by Morello stopped short and should have gone under the next layer Apparently Morello used a subcontractor on the shingled part of the roof Contentions with J P are mounting to $509,000 in claims against the Town by the construction company Committee expressed concern that the town receive expert advice from someone who knows the ins and outs of construction, and that this person be aboard early enough to help on strategy and estimate of the town' s exposure for various strategies Legal fees are likely to cost $50, 000 to $100,000 Brian Rowlands is now pinning down details of change-orders, payments and discrepancies Committee is concerned because J P has a history of winning The total J P contract was for $1 6 million, which could have escalated to about $1 9 million in extras and change orders Valves installed backward at Diamond are still a concern, about which Moynihan has sent a letter to Chartwell What can be cone to correct the situation Amtech will look at it The installer, Soloco was out two times ESS Marlboro controls person complained about the problem but somehow it was not included in the punch list Rowlands said he will get the engineer our to inspect Estimated that four hours ' work would be required to fix Three of the six heating units are now in use Rowlands reported that the School Building Assistance Board has requested full documentation again on the entire renovation project Meeting adjourned at 9 35 p m until Thursday December 26th for fire facilities inspection at 7 30 a m and Thursday evening January 16, 1992 for a formal meeting of the committee Respectfully submitted, Erna S Greene, Secretary to the Committee