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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of October 24 1991 Meeting in Room G-15, Town Office Building,
as approved November 21 , 1991
The meeting was called to order by Chairman Kennedy at 7 42 , with all
current committee members present except John Kennedy Also present
were Schools staff Moynihan and Consultant Rowlands
Field House Roof depositions have been taken for Briggs personnel , and
deposition of Chairman Kennedy is scheduled for November 6 Morello is
approaching Palmer and Dodge for a settlement The roof has leaked a
bit in recent driving Northeast winds The leaks have occurred off to
the side , an area not involved Rockland' s repair job A complete
replacement of the roof would have cost $200 , 000 It appears that bills
for about $4, 000 above the $80 , 000 Town Meeting appropriation of 1991
have been submitted by Simpson Gumpertz Chairman Kennedy will check
these in detail because their billing was supposed to be $17 ,000 and
not the $23 , 000 reported by Town Comptroller John Ryan The School
Committee and John Moynihan have been asked for a $ figure on damage
from the leaking roof The town is asking $90 000 damages Amounts
beyond that may be difficult to document due to prior damages
J P Construction Co is asking $509, 000 extra on his fixed price
contract because of change orders According to Brian Rowlands , the
town owes J P about $30 , 000 Last month the committee agreed to pay
him what is owed A meeting has been set up at Palmer and Dodge to
discuss this situation In reviewing the construction history, it was
pointed out that delays in ordering structural steel caused a four to
five month delay, and brought on winter heat and closure problems The
committee called it "miscoordination" J P complained about design
problems Town is paying an extra 5 to 10 percent for change orders
TAMS architects, who have finished their work on the project, have not
yet aligned themselves in the Town' s defense Noted that the quality of
J P ' s work was good Brian Rowlands is assembling the Town' s data on
J P
Pneumatic system valves that were installed backward by the contractor
(under J P ' s jurisdiction) need to be fixed, John Moynihan reported
Manny Coscia to be consulted on how to handle this
Fiske roof leaks ' are suspected to be caused by defects in flashing that
was under a contract with J P Construction Co
Capital Projects for Schools were the subject of a Monday (Oct 21)
meeting in which is was agreed the PBC will be available as a resource
Of $697 , 000 worth of work under the supervision of Moynihan, $597 , 000 is
left, mostly well-defined projects such as roofs that will be bid in the
spring Bids for the Language Lab renovation came in slightly less than
the allotted $100, 000 Also to be done will be Diamond lab renovation
and design of a new High School elevator and conversion of the Diamond
freight elevator for passenger service Moynihan asked the PBC for
advice on the high school elevator (previous cost estimate $250, 000 for
work $50, 000 now allotted for feasibility study of placement Money
for above will be bonded along with the new North Lexington Pumping
Station
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PBC Minutes 10/24/91 1
Asbestos Work must be done by a certified contractor Last time the
School Department used Briggs to remove some asbestos from the High
School
Capital Budget Information prepared for the October 21 meeting was
reviewed quickly Noted that opening the Hastings School would cost the
town about $500 , 000 to fix up and bring up to standard and about the
same amount again to operate the building annually The uncertainty in
timing Hastings ' opening has complicated decisions for FY93 and later
years It appears that the schools need to spend about $1 million each
year for the next 15 years to bring the schools to good condition
There may be advantages in assembling another large bonding program
Minutes of September 11 1991 were approved as amended
A new PBC member is needed to fill the vacancy created by the
resignation of David Smith Chairman asked remaining committee members
to talent search and recruit
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The meeting adjourned at 9 40 p m until Thursday, November 21 , 1991 at 1
7 30 p m 1
Respectfully submitted,
Erna S Greene, Secretary
to the Committee
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