HomeMy WebLinkAbout2024-07-22 SB Packet - Released
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James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: July 12, 2024
RE: Weekly Update
The following is an update of activities for the week ending July 12, 2024:
Town Manager Updates:
nd
Attached please find the 2 quarter ARPA requests and detailed spreadsheet. This is on the
agenda for the 7/22 meeting for consideration. There is currently $535,443 that has not been
committed. We have $5,175 that can be closed out (projects completed with unexpended funds)
and new requests of $164,856. This will leave an uncommitted balance of $375,762
Attached please find the updated Plastic Bottle Phase Out policy (draft) based on the comments
from the 7/8 Select Board meeting.
On the Sustainability/Historic Preservation Ad Hoc Committee, I had put together a draft charge
and worked with Carol Kowalski, Jim Kelly and Maggie Peard to get feedback and through that
process, Carol indicated that she felt we could internally address some concerns through
administrative processes, so I’m going to recommend that we hold off for 3 months and then revisit
this at that time to ascertain if anything more substantive is necessary.
The following is an update on the various pieces of legislation the Town has introduced through
home rule petitions:
H. 4650 An Act allowing "print free" digital legal notices for the town of Lexington
5/16/2024 House Referred to the committee on Municipalities and
Regional Government
5/20/2024 Senate Senate concurred
5/30/2024 Joint Hearing scheduled for 05/30/2024 from 01:00 PM-
05:00 PM in Written Testimony Only
6/24/2024 House Bill reported favorably by committee and referred to
the committee on House Steering, Policy and
Scheduling
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
H. 3775 An Act reorganizing the Lexington Housing Assistance Board, Inc
3/22/2023 House Transmitted to the Secretary of State
4/12/2023 House Returned from the Secretary of State
4/13/2023 House Referred to the committee on Housing
4/18/2023 Senate Senate concurred
6/5/2023 Joint Hearing scheduled for 06/26/2023 from
10:00 AM-01:00 PM in B-2
10/18/2023 House Bill reported favorably by committee and
referred to the committee on House
Steering, Policy and Scheduling
11/20/2023 House Committee reported that the matter be
placed in the Orders of the Day for the next
sitting
11/20/2023 House Rules suspended
11/20/2023 House Read second and ordered to a third reading
12/7/2023 House Read third and passed to be engrossed
12/11/2023 Senate Read; and placed in the Orders of the Day
for the next session
1/18/2024 Senate Read second and ordered to a third reading
H. 668 An Act authorizing the town of Lexington to allow remote participation at town meetings
2/16/2023 House Referred to the committee on Election Laws
2/16/2023 Senate Senate concurred
6/14/2023 Joint Hearing scheduled for 06/21/2023 from 01:00
PM-05:00 PM in A-2
2/12/2024 House Reporting date extended to Tuesday March 19,
2024, pending concurrence
2/29/2024 Senate Senate concurred
4/8/2024 House Bill reported favorably by committee and referred
to the committee on House Steering, Policy and
Scheduling
5/6/2024 House Committee reported that the matter be placed in
the Orders of the Day for the next sitting
5/6/2024 House Rules suspended
5/6/2024 House Read second and ordered to a third reading
H. 2741 An Act authorizing a development surcharge for community housing in the town of
Lexington
2/16/2023 House Referred to the committee on Revenue
2/16/2023 Senate Senate concurred
7/17/2023 Joint Hearing scheduled for 07/25/2023 from 10:00
AM-05:00 PM in Written Testimony Only
2/12/2024 House Reporting date extended to Tuesday April 30,
2024, pending concurrence
3/21/2024 Senate Senate concurred
5/13/2024 House Bill reported favorably by committee and referred
to the committee on House Steering, Policy and
Scheduling
5/20/2024 House Committee reported that the matter be placed in
the Orders of the Day for the next sitting
5/20/2024 House Rules suspended
5/20/2024 House Read second and ordered to a third reading
H. 4663 An Act authorizing the Town of Lexington ten additional licenses for the sale of wine and
malt beverages
5/22/2024 House Referred to the committee on Consumer
Protection and Professional Licensure
5/28/2024 Senate Senate concurred
6/4/2024 Joint Hearing scheduled for 06/10/2024 from 01:00
PM-05:00 PM in Written Testimony Only
6/27/2024 House Reporting date extended to Wednesday July 31,
2024, pending concurrence
7/8/2024 Senate Senate concurred
H. 4223 An Act establishing ranked choice voting for certain offices in the town of Lexington
12/21/2023 House Referred to the committee on Election Laws
12/26/2023 Senate Senate concurred
2/12/2024 House Reporting date extended to Tuesday March 19,
2024, pending concurrence
2/29/2024 Senate Senate concurred
3/21/2024 House Reporting date extended to Tuesday May 28,
2024, pending concurrence
4/11/2024 Senate Senate concurred
H. 2740 An Act to establish a surcharge on specific commercial development activities for the
purpose of funding the creation of community housing
2/16/2023 House Referred to the committee on Revenue
2/16/2023 Senate Senate concurred
7/17/2023 Joint Hearing scheduled for 07/25/2023 from 10:00
AM-05:00 PM in Written Testimony Only
2/12/2024 House Reporting date extended to Tuesday April 30,
2024, pending concurrence
3/21/2024 Senate Senate concurred
5/13/2024 House Bill reported favorably by committee and referred
to the committee on House Steering, Policy and
Scheduling
5/20/2024 House Committee reported that the matter be placed in
the Orders of the Day for the next sitting
5/20/2024 House Rules suspended
5/20/2024 House Read second and ordered to a third reading
Attached please find the agenda tracker for upcoming Select Board meetings.
Health Department
Farmer’s Market – The Health Department had the opportunity to host the community tent at the
Lexington Farmer’s Market on July 9, allowing our staff to offer residents resources and
information on current public health concerns. We interacted with community members about
summer food safety and heat-related illnesses, provided resources and advice on mosquito and tick
safety, and discussed opioid overdose awareness, featuring our educational Narcan kit display. We
also encouraged community members to sign up for our Narcan Training mailing list to receive
updates on future community training sessions.
START, Narcan Training and Distribution – Kelliann Coleman, PHN, worked in collaboration
with the Tri-Ton Coalition’s Public Health Nurse, Rashod Blades to provide a Narcan Training for
staff members in the Human Services and Recreation Departments at the Community Center.
Going forward, the plan is to provide Narcan trainings for other departments and staff, as well as
the community.
Land Use Housing and Development:
Planning
89 Bedford St. – The Planning Board will hold a continued public hearing on July 17 for
development at 89 Bedford St. for a multi-family development in the village overlay district.
Cary Library:
Next week movers will be on site to shift the library’s staff and collections into temporary
locations. The move is expected to take 2 weeks and the library will be closed much of that time.
Library hours for the week of July 15 - July 21
o
The building will be CLOSED to the public Monday, July 15 - Friday, July 19
"
Patrons will be able to pick up holds on Tuesday, July 16 and Wednesday, July 17 between
"
5:00 p.m. and 8:00 p.m. in the South Lobby (parking lot side of the building). Note: holds
pick—up only - there will not be access to the building at this time
The building will be OPEN to the public on Saturday, July 20 from 9:00 a.m. – 5:00 p.m.
"
(full services available)
The building will be OPEN special hours on Sunday, July 21 from 1:00 p.m. – 5:00 p.m.
"
(full services available)
We are reminding patrons that their Cary Library card is welcome at any Minuteman
"
Network library and that the library staff in our neighboring communities are happy to see
Lexington residents while we are under construction. Next week we will kick-off a social
media campaign that features the library bears, Kevin and Devin, visiting several of our
neighboring libraries including Concord, Woburn, Waltham, and Arlington.
----
89,85675,000
164,856
New Requests
Status
$ $
$ $
$ $
$
$10,000 expended, $20,000 for holiday lighting committed, $20,000 remaining to use for Discovery Day and Taste of LexingtonThe picnic tables have been delivered and staff is assembling
them and delivering them to various sites.The parklet will be bid out this winter.All Small Business Assistance Items have been combined for Accounting PurposesContractor Selected,
work is underway.100% expended + used $4,600 from the small business grant100% ExpendedWorking with a consultant nowThe Economic Development Department is working with two potential
locations to place the bike racks in E. Lexington
Goal
0.0%
40.8%16.5%40.1%14.4%16.5%25.8%
Economic Economic Economic Economic Economic Economic Economic Economic Economic Economic Economic Economic Economic
ResiliencyResiliencyResiliencyResiliencyResiliencyResiliencyResiliencyResiliencyResiliencyResiliencyResiliencyResiliencyResiliency
Stimulus & Stimulus & Stimulus & Stimulus & Stimulus & Stimulus & Stimulus & Stimulus & Stimulus & Stimulus & Stimulus & Stimulus & Stimulus &
-
33,00575,000
473,198414,472
1,416,705
Balance Remaining
2,412,380.18
Updated 6/30/24
$ 188,765.00
$ $ $ $ $ $ $
$ 388,041.79 $ - $ - $ - $
- $ - $ 7,558.95 $ - $ 100,000.00 $
- $ 351,400.00 $ 3,365.00
2.1%5.6%
1.7%3.7%0.1%3.8%
costs
37.0%15.8%12.6%26.9%Notes
94.6%
100.0%
commitment
Fields for 3 years.
for event planning and
for the ramp on 6/6/22
2/1/22 voted $25,000 &
$300,000 on 6/6/22; and
1/10/22 voted $250,000;
$500,000 voted on 12/5/22
was intended to be a 3-year
additional $25,000 on 6/6/22
implementation and any staff
This would provide free wifi in
$350,000 additional on 4/6/22;
There is a question whether this
This request is to provide funding
public spaces in the Town Center,
2/1/22 Voted $100,000 & $10,000 Center Fields and Pool and Lincoln
Previously Approved
5,175
164,856370,587375,762200,000521,000
9,367,9389,903,3813,468,8671,479,2351,181,2652,517,5719,367,938
Amount
Approved/Requested
$ $ $ $ $ $ $ $
$ $ $ $ $
$ 500,000 $ 50,000 $ 48,903 $ 24,000 $ 75,000 $
1,400,000 $ 50,000 $ 110,000 $ 100,000 $ 50,000 $
400,000 $ 7,200 $ 188,765
5-05-05-05-03-15-05-05-05-05-04-14-05-0
Vote
2/1/222/1/222/1/222/1/22
8/8/22 2/1/22 6/6/22 9/6/22 8/8/22
ARPA FUNDING REQUEST BY DEPARTMENTS - UPDATED 6-30-24
1/10/221/10/22
6/5/2023
4/29/2024
Date Approved
Funding Request
Total Amount Approved to DateTotal ARPA FundsAdditional Request for 7/1/24ARPA Available Balance (if all current requests are approved)Total of Previous Approvals to be Closed OutRevised
ARPA Balance Amounts Approved:Economic Stimulus & ResiliencyFood InsecurityHousingPandemicPIRsPublic Health & Safety 250th Event Planning and ImplementationLCA, Symphony, Munroe Center:
Non-profit and Small Business Sustainability Fund for cultural sectorLex Retailer's Association: Discovery Day, Halloween Walk, Holiday Lighting, Taste of LexingtonPicnic Tables for
CenterParklet needs to be replacedSmall Business AssistanceVisitor Center website rebuildPop Up Business Incubator Store back/ storefront improvement planNon-Profit Business AssistanceEast
Lexington Bike Path Landscape ImprovementsBike Racks for E. LexingtonOutdoor Public Wifi
Department
250th CommitteeCommittee/ Community RequestsCommittee/ Community RequestsDPWEconomic Dev/DPWEconomic DevelopmentEconomic DevelopmentEconomic DevelopmentEconomic DevelopmentEconomic DevelopmentEconomi
c DevelopmentHuman Services/SustainabilityIT
43244432074321243214432314320843213432154321643228432374323343261
Project
Fund 4032Expense or 5*
Status
will reclass salary at EOY
Responses have closed for initial submissions, staff have reviewed those responses and made an initial pass on what is acceptable for the Select Board's review it has been limited to
25 projects, staff is workign on cost estimates.To date, the proposals were prepared without the need for ARPA funds. STM will vote Nov 2022 on the two proposals. Funds could now be
used to support the Housing Trust in drafting the Action Plan and Guidelines for the Housing Trust.The SPRD Ad Hoc Committee will present an update to the elected boards November-February,
and continues to work towards a zoning bylaw amendment to bring to 2023 Annual Town Meeting. Remaining funds will be used for a consultant to develop visualization tools to show how
the new zoning will appear, and on design guidelines and public engagment leading up to Town Meeting.Candidate hired -In porcess for finalizing quotes for a new shade structure at the
pool and the Community Center and Lincoln Park and pocket parks.This is for a FY24 budget timeframe. The Town received a $50,000 grant to perform an equity audit and develop an Equity
Plan, the estimated cost is $100,000. The bottle filling stations have been received and will be installed in the spring of 2023.Two sign boards have been purchased for use by the Town
This is for engineering and design services. Fire Pumper designed and ordered (540 Day Build) New hose selection and then will be ordered.Finance DepartmentATV and Trailer designed
and ordered (200 Day Build)If approved order to be placed.100% expended
PIRPIRPIR
Goal
SafetySafetySafetySafetySafetySafetySafetySafety
HousingHousingHousingHousing
Economic Economic
PandemicPandemicPandemicPandemicPandemicPandemic
ResiliencyResiliency
Pandemic
Stimulus & Stimulus &
Food Insecurity
Public Health & Public Health & Public Health & Public Health & Public Health & Public Health & Public Health & Public Health &
Updated 6/30/24
$ - $ - $ -
$ 75,000.00
$ - $ 377,574.72 $ 33,004.61 $ - $
- $ - $ - $ - $ 282,927.83 $
65,620.02 $ - $ 124,650.00 $ - $ 1,244.96
$ - $ - $ - $ - $
- $ - $ -
out
Notes
$85,000
$561,100
unnecessary
new fire hose
See PIR (Attached)See PIR (Attached)See PIR (Attached)
(4-0 vote) on 8/8/22
Economic Development
Eliminated on 2/5/24 as
publicize public meeting
$20,000 & 7/10/23 voted
Committee and previously
in the front hall that would
food gift cards, food pantry
increased from $500,000 to data collection and analysis
$20,000 & on 2/27/23 voted
for community engagement;
minute training sessions and
/freezer for Meals on Wheels8/8/22 voted $82,882 for fire
discussed by the Select Board.undertake pre and post survey
pumper overage + $18, 109 for
This request would fund two 60
This is a request to continue the funding and replace refrigerator
$25,000 approved $2,137 closed
2/27/23 voted $20,000; 5/16/22 voted $40,000; on 9/6/22 voted
$505,000 on 4/10/23 Reduced by
2/1/22 voted $500,000 + $20,000
This has been requested from the
2/1/22 voted $160,000 & $75,000 This request is to add a AV display
Amount
Approved/Requested
$ 25,000 $ 440,000 $ 200,000 $ 115,000 $ 1,340,000 $
- $ 24,235 $ 2,000 $ 15,997 $ 661,100
$ 235,000 $ 216,000 $ 1,168 $ 50,000 $ 396,000 $
50,000 $ 75,000 $ 36,000 $ 43,600 $ 329,580 $
100,916 $ 80,188 $ 93,876 $ 40,000 $ 22,863
4-05-04-05-05-05-05-05-04-05-05-04-05-05-05-05-04-04-05-03-25-05-0
4-0-14-0-1
May-00
Vote
2/1/222/1/222/1/22
8/8/22 8/8/22 8/8/22
1/10/221/10/2212/5/221/10/22
7/11/22
& 6/5/23
2/5/20242/5/20242/5/2024
7/10/20237/10/20234/29/20242/27/20237/10/20234/10/20234/10/202310/3/2022
1/10/2022 &
Date Approved
$ 44,970
1/10/22, 12/5/22
Funding Request
Center CharetteParticipatory Budget set-asideFood InsecurityLexhab - Vine Street Design FundingLexhab Request to buy housesDevelop a proposal for a Municipal Affordable Housing Trust
& Development CorporationFund SPRD ConsultantDiversity, Equity, Inclusion & Belonging - Training Seasonal Staff to create diverse spaces where everyone belongsAdministrative AssistantRemote/Hybrid
Town Meeting TechnologyOutside shelters for programmingCurbside CompostingFront Hall Meeting DisplayInternal Equity AuditExpanded Food Waste ProgramVehicleADA Town Building Self Evaluation
and Transition PlanBikeways 6 replacement bottle filling stations ($6K each)Two additional electronic sign boards for communications ($15-$20K each)Lead and Copper Service Line Inventory,
Planning & ReplacementFire Pumper OverageOvertimeATV AmbulanceFire Dept and Emergency Management Respirator ProtectionTake Home Rapid Test Kits
Department
Select BoardTown ManagerHuman ServicesLexHabLexHabLUHDSelect BoardEquity/RecreationHuman ResourcesITRecreationSelect Board/DPWTown ClerkTown ManagerDPWHealthTown ManagerDPWDPWDPWFire
DeparmentFire DepartmentFire DepartmentFire DepartmentHealth
43246432224320543209432104321143217432644322343224432214324143245432424325643257432584321843230432434322943229432354323943201
Project
Status
Researching quotes to upgrade vaccine freezer and additional nursing help for clinics,Community testing events have been held as planned earlier in 2022, the remaining balance has been
set aside for community vaccination eventsBaylee Fairhurst from Eliot Community Human Services started at the end of August and had a full caseload by mid-September. Eliot has not yet
invoiced the Town so the balance remains untouched as of 10/28.The funds were moved to a PO in mid-October and the invoice is awaiting approval to pay. The Police Department has received
11 Stryker AED's to replace the aging equipment in police cruisers Two completed, the third is outstanding at the reservoir.CompletedWaiting a quote to order remaining suppliesCompletedNo
funds expended, item closed outNote: This could be approved to allow the Town to order the ambulance and this amount could also be then appropriated at the FTM from the Ambulance Stabilization
Account which has $100,000 and then this could be revoted and returned to available ARPA funds.This request has also been provided to the Lex250 Commission for funding through their
ARPA funds as the need correlates to the 250th. If they approve the use of their funds, this does not need to be funded.PO has been issued and order has been placed.PO has been issued
and order has been placed.PO has been issued and order has been placed.
Goal
SafetySafetySafetySafetySafetySafetySafetySafetySafetySafetySafety
and Safetyand Safetyand Safetyand Safetyand Safetyand Safetyand Safetyand Safetyand Safetyand Safety and Safety
Public Health Public Health Public Health Public Health Public Health Public Health Public Health Public Health Public Health Public Health
Public Health
Public Health & Public Health & Public Health & Public Health & Public Health & Public Health & Public Health & Public Health & Public Health & Public Health & Public Health &
Updated 6/30/24
$ - $ - $ -
$ 75,000.00 $ 11,602.55
$ 0.30
$ 4,851.00 $ 5,174.76
$ 2,116.12 $ 28,000.00 $ 202,040.64 $ - $ 3,476.22
$ 319.35 $ 15,627.00 $ - $ 1,317.18 $
- $ - $ - $ 37,912.02 $ 10,490.00
out
Notes
piping
battery firesDepartmentDepartment
health training
Recreation Area
voted on 8/8/22
voted on 5/22/23
Community Center
This request is for First
and $160,000 on 4/29/24option for the Recreation
escalated by this amount.
This request would fund a
seasonal event tent at the
approval where there was
replacing radios in the Fire
This request is to purchase
This is related to a previous
This is a request to continue
approval where the cost has Center and Cary Library only
additional work required for
This would provide a training
and water safety courses and This is for non-violent mental
for COVID Vaccination Eventssafety at the Compost site on
This is related to the previous
water main and add a hydrant
Modified on 10/24/22 to allow
$90,000 approved 1/10/22 and additional fire hose for the Fire
$260,000 approved on 7/10/23 This request is to fund a special Department for lifeguards (Red
8/8/23 Voted $10,500 & $9,436
Cross now provides VR Training)
fire nozzle used to extinguish EV Code Blue Call Box at the Center
related equipment and supplies
This request is to improve public
This request would add a second
Aid/CPR/AED courses, Lifeguarrd
2/1/22 Voted $24,000 & $20,000
$25,000 approved $25,000 closed
Hands Free fixtures in Community
Hartwell Avenue by extending the
Amount
Approved/Requested
$ 51,216
$ 100,000 $ 175,000 $ 510,000 $ 15,000 $ 58,000 $
22,200 $ 44,000 $ 19,936 $ 4,000 $ 6,800 $
- $ 436,862 $ 6,547 $ 69,354 $ 75,000
$ 4,851 $ 76,000 $ 18,320 $ 23,000 $ 9,750
$ 10,490
5-05-05-05-05-05-05-04-05-04-05-04-05-05-05-05-05-04-05-05-05-05-0
Vote
2/1/222/1/22
8/8/22
1/10/221/10/2212/5/2212/5/221/10/22
2/5/20242/5/20242/5/20242/5/20242/5/20242/5/2024
& 4/29/24
10/3/20227/10/20237/10/20234/29/20247/10/20234/29/202411/6/2023
9/6/2022 &
Date Approved
1/10/22, 7/10/23
Department
Health
Lexington
Funding Request
for
Support
Ongoing(contact tracing, food inspections, health nurse)Community COVID eventsMental Health Services/ Health ClinicianWilliam James InterfaceDepot Bus Shelter (Emery Park)Lifepak AED
devicesBottle Fillers - at 3 locationsBasketball Hoops (7)Increasing Inclusion Through TechnologyWater Fountain Intallation at Lincoln ParkN95 MasksAmbulanceElectric Vehicle Fire NozzleFire
HoseRadiosHartwell Ave Compost Site Water Main ExtensionVirtual Reality Headsets for TrainingHands Free FixturesHealth/Safety Equipment for Aquatics and Summer StaffCode Blue Tower/Call
BoxSeasonal Event TentTherapeutic Recreation Safety & Supplies
Department
HealthHealthHuman ServicesHuman ServicesHuman Services/TransportationPolice DeptRecreationRecreationRecreationRecreationSelect BoardFire DepartmentFire DepartmentFire DepartmentFire
DepartmentFire/DPWIT/RecreationPublic FacilitiesRecreationRecreationRecreationRecreation
43203432044320643236432404321943220432324323843247432024323443251432514325243253432624324943254432554326343266
Project
Status
The other three towns surrounding Hanscom will also be asked to fund $6,250 to fund a total of $25,000 for this study.During the COVID pandemic election laws changed to allow mail in
voting, which has become very popular. Our current machines porcess 9 ballots per minute. This proposal would be equipment that processes 85 to 110 ballots per minute.Previously,
SeeClickFix did not integrate with the Town's GIS/Work Order System. We have continued to follow up with them and their software now integrates with Town software (DPW).There is also
an option to retain the 4-day per week schedule at $32,000 Through the Small Business Outreach program, Town representatives have heard concerns related to the Town's sign bylaw and
the need to make updates. Cost was developed by obtaining an estimate from the Center for Public Safety Management. Both Chiefs have reviewed the proposal and support the review. n/a
n/a n/a n/a Not ApprovedNot ApprovedNot Approved
PIRPIRPIR
n/an/an/a
n/a n/a n/a n/a
Goal
Safety
Economic
Resiliency
Economic Economic
ResiliencyResiliency
and Safetyand Safetyand Safetyand Safetyand Safetyand Safetyand Safety and Safetyand Safety
Stimulus &
Stimulus & Stimulus &
Public Health Public Health Public Health Public Health Public Health Public Health Public Health Public Health
Public Health
Public Health &
Food Insecurity
n/an/an/an/an/an/an/an/a
n/a n/a
n/a n/a n/a n/a n/a n/a n/a
n/a n/a n/a
Updated 6/30/24
$ 0.16
$ - $ - $ 15,300.00
NewNewNew
week
Notes
impacts
Meeting.
budgeting
vote by mail
emergencies
Infrastructure
Hanscom Field
See PIR (Attached)See PIR (Attached)See PIR (Attached)
municipal buildings.
costs, scheduling, etc.
Police Station net zero.
volume of mail in ballots
This request would be to
study on the emissions of
third year of participatory
Water, Sewer, Broadband
decarbonization plan for all
office for an additional Fire
Address negative economic
needs related to making the
provide $2500 additional for
public safety departments to
This request is to undertake a
To improve administration of
there is a funding shortage to meet all of the programmatic
This is to fund a study of both
This would be the second and
This is to fund the first year of is higher than anticipated and
This is to expand to 7 days per
Inspector if approved by Town determine if current staffing is
High Speed Processing for large
purchase 500 $75 gift cards and This would be used to fit out an
Flu and other adult vaccinations
be approximately $20,000/year.
the Town. Subsequent years will
This is to fund 1/4 of the cost of a two-way communication tool wit
SeeClickFix to provide residents a
This would be to continue COVID, adequate and to review overtime
a solar canopy in a historic district
The costs associated with building
annually)
TBD
Amount
($150,000 - $200,000
Grant basis - limit TBD
Approved/Requested
$ 500,000 $ 100,000
$ 6,250 $ 2,895 $ 15,300 $ 9,778 $ 89,856
$ 5,000 $ 70,000 $ 40,000 $ 889,000 $ 30,000
$ 75,000 $ 6,448 $ 120,000 $ 25,000 $ 105,000
$ 50,000 $ 1,000,000 $ 40,000 $ 7,000 TBD ($1,000,000-$5,000,000+)
5-04-05-05-0
n/an/an/an/an/an/an/an/an/an/a
n/a n/a n/an/an/a
n/a n/a n/a n/a n/a
Vote
n/an/an/a
n/a n/a
n/an/an/a
n/a n/a n/a n/a n/a
NewNew
2/5/20242/5/20242/5/20242/5/20242/5/2024
7/10/202311/6/20234/29/2024
11/27/2023
Date Approved
term
+
Providing short
+
Funding Request
Hanscom Field Emissions Study Electronic Letter OpenerElection ModernizationSeeClickFixLiberty Ride SupplementalRecreation InclusionAdult Vaccination ProgramFall Gift Card ProgramPolice
Station Battery Option Municipal Building Decarbonization RoadmapSign Bylaw Update Fire Prevention Officer FurniturePolice & Fire Staffing Needs StudyGeneral Liability Insurance ConsultantTyler
ERP/Cashiering ModuleWater/Sewer Rate StudyParticipatory Budget set-aside (2023 & 2024)Increase affordable housing stock incentives for larger rental property owners (weve been hearing
of the significant burden market rate apartments are having on residents, as well as even longer waitlists for subsidized/affordable housing.)Welcome to Lexington PacketsMuzzey Re-Use
- Adult Day Health CenterFinancial support for Visitor Center and Liberty RideWebsite and PromotionPenny Imprint MachineWater tower replacement
Department
Select BoardTown ClerkTown ClerkTown ManagerEconomic DevelopmentRecreationHealthHuman ServicesPublic Facilities SustainabilityEconomic Development Fire DepartmentTown ManagerTown ManagerTreasurer/Col
lectorWater/Sewer/FinanceTown ManagerHuman ServicesHuman ServicesHuman ServicesLUHD - Econ Dev250th Committee250th CommitteeDPW
PIRPIRPIR
43259432484326543260
Project
Status
Not ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot
ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedNot ApprovedPlease see opinion from Town CounselPlease see opinion from Town Counsel DPF was requested by the Select
Board to obtain quotes. Staff is not recommending this project. I don't believe this meets the Board's criteria, although I support the idea of having an elections trailer, in other
communities I know this has assisted staff in various departments during elections. This should come forward as a request in the FY25 budget.
?
n/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
Goal
Safety
HousngHousng
Public Health &
n/a n/a n/a n/a
n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a
Updated 6/30/24
CounselCounsel
NewNewNewNewNew
Notes
impacts
Select Board
consideration
does not fund
Grant is received
Replace 1980's static
Funded thru CIP + Grant
Previously removed from
Please see opinion from Town Please see opinion from Town
to be moved for elections.
Address negative economic
for hybrid/remote meetings
This would allow all election
Board to obtain quotes. Staff is
not recommending this project.
Replace public sector revenue
initially recommended by SMT
High Expense/Operational - Not
DPF was requested by the Select
Obtained price at the request of
New - Fund portion that MADOT
Update appearance + technology
Fund portion if Mass Devlopment
New (may be funded by earmark)
equipment to be put in one trailer
Amount
Approved/Requested
$ 90,000 $ 100,000 $ 75,000 $ 60,562 $ 827,562 $
263,000 $ 46,000 $ 1,000,000 TBD - evaluationneeded $ 30,000 $
1,525,100 Grant basis - annual amount TBD TBD $ 40,000 $120,000-$225,000 $ 75,000 $ 70,000 $
100,000 $ 3,000 $ 11,000 $ 10,000 $ 500,000 $
315,000 $ 500,000 $ 1,164,900 $ 10,000
n/an/an/a
n/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
n/a
Vote
n/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/an/a
n/a
RequestRequestRequest
Date Approved
(outdoor)
Center
Community
for
Funding Request
equipment
fitness
Permanent Electronic Sign BoardStore Façade Improvement GuidelinesVisitor Center/Tourism StudyATV ForestryLexpress BusesBlue BikesUber Gift CardsBroadband/fiber cable expansionBike Node/Technical
Assistance grant expand Downtown initative to increase ridership to East Lexington- bikeway, wayfinding, lightingWomen and minority businesses promotion and retention (MAPC)Bridge
RoofSustainable financial aid effortsReplace CarpetingBenches & Storage ShedBroadband infrastructure to Pool and Old Res, Lincoln FieldReplace fabric furniture in Community CenterInstall
add pour-in-place surface ~$70KAdd solar to affordable housing (LexHAB, LHA)Lawn games, Adirondack chair, etc. to encourage outdoor community buildingImproving Communication - sandwich
boards, town-wide mailings (2)First Floor Info Screen/Photos21st Century Select Board Meeting RoomFuture Home PurchaseHousing AssistanceAir Quality Monitoring SystemElections Trailer
and Storage Items before the Board recommended for considerationItems before the Board not recommendedItems already approved by the BoardItems that are for future considerationItems
that have not been approved
FontFont
FontFont
Font
Department
DPWEconomic DevelopmentEconomic DevelopmentFire DeparmentHuman ServicesHuman ServicesHuman ServicesITLUHD - Econ DevLUHD - Econ DevPublic FacilitiesRecreationRecreationRecreationRecreationRecreationR
ecreationSustainabilityTMOTMOTown ManagerTown ManagerLexhabAffordable Housing TrustPublic FacilitiesTown Clerk
Project
MEMORANDUM
TO: James Malloy, Town Manager
Kelly Axtell, Deputy Town Manager
Carolyn Kosnoff, Assistant Town Manager for Finance
FROM: Dana Bickelman, Human Services Director
DATE: July 5, 2024
SUBJECT: ARPA money
The Human Services Department requests a transfer of our allocated ARPA funds of $33,004.61
set aside for food insecurity to be transferred to the Human Services Emergency Fund. The
department has found that there is a greater need to support Lexington residents who are facing
hardships. In FY24, the department covered approximately $47.598.78 in expenses. Some of
these expenses include:
Heat, electric, and utility bills
Oil fill-ups
Moving expenses
Mortgage and rent payments
Car payments and repairs so residents can get to work
The department has a successful track record of utilizing ARPA funding to support food
insecurities faced by the community. Our past initiatives, such as distributing Market Basket gift
cards, replenishing the department’s supply of emergency gift cards, donating to the Lexington
Food Pantry, and supporting kitchen repairs in the Community Center to enhance the lunch
program, have all been well-received and effective. As the department has a good supply of
support to address food needs, we feel the money would be better used for Lexington Emergency
Assistance Fund applications we receive and to be added to our emergency fund.
The team that reviews applications does a wonderful job of working with residents who apply.
They take a holistic approach, trying all avenues first before coming to the team with a final
request. $33,004.61 is an adequate amount to support the requests and needs of clients we see.
The department would like to express our sincere gratitude to the town manager, finance
department, and select board for their invaluable assistance in delivering this service.
TOWN OF LEXINGTON ARPA REQUEST FORM
LibertyRideTrolleyRequest
Name of Project:
LUHD
$32,000-89,856
Project Cost: Department:
Cost Basis:
CurrentBudget-$115,000
ThecurrenttermoftheLibertyRideTrolleycontractisthethirdandfinalextensionofthe
trolleycontractwithJoseph’sTransportationattherateof$195per/hourbetweenApril1st,2024toMarch31st,2025.
Joseph'shasrespondedtotheoneyearcontractrequestwithtwoproposedrates:1)$210/hr/7daysaweekwitha
minimumof4hoursperday.2)$250/hr/4daysperweekwithminimumof4hoursperday.
Basedonthecostanalysisattachedwiththeoriginalmemo,thecurrentbudgetforLibertyRidecontractualservice
wouldneedasupplementof$32,000or$89,856tosupporttheTrolleyoperationsforoneadditionalyearin2025.
Please describe the project:
TheLibertyRideisatreasuredassettotheLexingtonCommunity.Residentsare
pleasedwiththismethodofdemonstratingtheirprideinLexington’sHistoryandtourists
enjoytheuniqueexperience.However,thecostofoperatingthetrolleyusingavendor
providingthetrolleyandtheguideshasincreasedsubstantiallywitheachseason.With
ticketspricesatthepremium,breakingevenwiththerevolvingfundwithoutARPA
supporttoruntheserviceduringthe250thyearwillnotbepossible.
Please describe how this meets the Select Boards Nexus with COVID Pandemic:
Covid-19hasimpactedthetourismindustrysignificantly.Visitorshipisonlynow
beginningtoreturntopre-pandemicnumbers.Becauseofbudgetconstraintsrelatedto
thelackofvisitorsthepast3seasons,operationalchangeshaveneededtobemade
andwecannolongerprovidepre-pandemiclevelservicebecauseofthehourlytrolley
rates.
7.10.2024
Date Submitted to the Town Manager:
EconomicDevelopmentOffice
Submitted By:
Rmul md Jcvglerml
Rmul K_l_ecpq Mddgac
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Senior Management Team
FROM: Jim Malloy, Town Manager
DATE: October 5, 2022
RE: Future ARPA Requests
As you may be aware, the Select Board has asked that I improve the information for their consideration
related to ARPA requests, including how the request meets their nexus to the pandemic, which is
described below. As you may be aware, the Board has asked that I identify whether a requests is
consistent with the nexus they’ve developed or not and include that in the information that is
transmitted to them. To assist in providing complete information, I am asking that you complete the
attached form for any future requests so that the Board will have complete information on all requests.
Once I receive your request
The Select Board’s Nexus to the Pandemic for ARPA Spending:
The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing, food insecurity, public health and safety
and economic stimulus and resiliency for our community
Other Uses of ARPA Funds Not Among the Select Board Goals:
Revenue replacement for government services
Premium Pay for essential workers
Water/Sewer/Broadband
The Board’s goal is to provide some level of compensation for losses and to create new opportunities
that reflect healthy new ways for the community to come together. The Board continues to strive for a
community that adheres to our Community Compass, is Livable, and sustains a Thriving Local
Economy.
The Board is concerned with the impact that the COVID Pandemic has created in the community, both
for commercial interests and residents. Financial losses include those due to lost revenues or wages,
delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of
normal interaction because of concern for disease transmission due to direct personal contact enjoyed
prior to the pandemic. In addition, the Board supports improving public health services directly and
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
indirectly related to the pandemic. Funded projects must both satisfy the “COVID Nexus” and satisfy
the Board’s core values.
Should you have any questions please do not hesitate to contact me. Thanks.
TOWN OF LEXINGTON ARPA REQUEST FORM
LexingtonHealthDepartmentAdultVaccineProgram
Name of Project:
$70,000
HealthDepartment
Project Cost: Department:
Cost Basis:
Currentmarketcostofvaccines
Please describe the project:
TheHealthDeptisrequestingfundingtocontinueourabilitytoofferCOVIDvaccinetotheresidentsofLexington.Wewere
oneofaveryfewHealthDept'sabletodosolastseasonduetothecostofthevaccine,andIamanticipatingthatinthe
upcomingseasonthisFall,itwillbethesame.IamaskingthattheremainingARPAallotmentfortheHealthDept,$2116.12
(OngoingsupportoftheHealthDept)and$28,000(CommunityCOVIDevents)becombinedforthepurchaseofCOVID
vaccineforthe2024-2025season.However,basedonthecostandnumberofdosesusedprior,Iamrequestingan
additional$20,000.Atthistimetheactualcostperdosehasnotbeenannounced,butfromexperienceinvaccine
management,ananticipatedincreasefromlastyearistobeexpected.In2023,wepurchased400dosesfor$45,725.74,the
priceperdoseatapproximately$115.00.
AlongwitharequestforthepurchaseofCOVIDvaccinefortheupcomingseason,thisrequestalsoincludesanadditional
amounttoexpandtheAdultvaccineprogram,whichincludesCOVID,fluandothers.IbelievetheCOVIDpandemicreinforced
thevalueofvaccinesasapreventativemethodagainstdiseaseandlongtermillness,orworse.AsaparticipantintheVaccine
forChildrenprogram,theHealthDepartmentcanreceiveanyneededvaccines,forfree,forthoseunder19yearsoldfromthe
Ma.DepartmentofPublicHealth.AdultvaccinesarenotprovidedbytheStateandmustbepurchasedthroughthe
manufactureroramedicalsupplyvendor,includingfluvaccine.Othernecessaryadultvaccines,liketheShinglesvaccine,can
beexpensivedependingoninsuranceandcoverage.Iamlookingtoexpandtheavailabilityandaccesstoadultvaccinesand
beabletoofferthematanaffordablecost.
Please describe how this meets the Select Boards Nexus with COVID Pandemic:
WhileEmergencyOrdersandthedesignationofPandemichasbeenrescinded,the
COVID19virusstillcirculates.ItisimportanttocontinuetopromotetheuseofCOVID
vaccinetopreventordiminishillness.However,inthebiggerpicture,acorePublic
Healthmissionispreventionofillness,andanylongtermresidualorchronicconditions
associated,throughtheuseofvaccines.AgoaloftheHealthDepartmentistobeable
toprovideaccess,availabilityandaffordability,ofvaccinestoourresidents,without
barriers.
July10,2024
Date Submitted to the Town Manager:
JoanneBelanger,DirectorofPublicHealth
Submitted By:
Rmul md Jcvglerml
Rmul K_l_ecpq Mddgac
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Senior Management Team
FROM: Jim Malloy, Town Manager
DATE: October 5, 2022
RE: Future ARPA Requests
As you may be aware, the Select Board has asked that I improve the information for their consideration
related to ARPA requests, including how the request meets their nexus to the pandemic, which is
described below. As you may be aware, the Board has asked that I identify whether a requests is
consistent with the nexus they’ve developed or not and include that in the information that is
transmitted to them. To assist in providing complete information, I am asking that you complete the
attached form for any future requests so that the Board will have complete information on all requests.
Once I receive your request
The Select Board’s Nexus to the Pandemic for ARPA Spending:
The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing, food insecurity, public health and safety
and economic stimulus and resiliency for our community
Other Uses of ARPA Funds Not Among the Select Board Goals:
Revenue replacement for government services
Premium Pay for essential workers
Water/Sewer/Broadband
The Board’s goal is to provide some level of compensation for losses and to create new opportunities
that reflect healthy new ways for the community to come together. The Board continues to strive for a
community that adheres to our Community Compass, is Livable, and sustains a Thriving Local
Economy.
The Board is concerned with the impact that the COVID Pandemic has created in the community, both
for commercial interests and residents. Financial losses include those due to lost revenues or wages,
delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of
normal interaction because of concern for disease transmission due to direct personal contact enjoyed
prior to the pandemic. In addition, the Board supports improving public health services directly and
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
indirectly related to the pandemic. Funded projects must both satisfy the “COVID Nexus” and satisfy
the Board’s core values.
Should you have any questions please do not hesitate to contact me. Thanks.
TOWN OF LEXINGTON ARPA REQUEST FORM
CommunityConnections-Fosteringinclusiveexperiences,supportingleisureand
Name of Project:
recreationexplorationandcreatingvaluedsocialrolesforteensandyoungadults
$5,000
RecreationandCommunityPrograms
Project Cost: Department:
Cost Basis:
-Staff/Volunteertraining
-Transportationcosts
-Activitycosts(subsidized)
-Staffingcosts
-Supplies
-Adaptiveequipment
Please describe the project:
Theproposedprojectistocreatesocialrecreationandleisureopportunitiesforteens
andyoungadultswithdisabilities.Theintendedoutcomeofthisprojectwouldbeto
decreasesocialisolation,provideopportunityforleisureandrecreationexplorationina
safeandsupportedenvironment,teachlifeskillssoindividualscanbeindependently
successfulwithintheirowncommunityandbridgethegapinprogrammingandrespite
careforthisagegroup.Eachactivityortripwillbegoalbasedandincorporateboth
personalgoalsforeachindividualaswellaslifeandsocialskillgoalsforthegroupasa
whole.Throughtherapeuticrecreationinterventions,wewillcreatemeaningful
relationshipsandmeaningfulsocialrolesforeachindividualwhileworkingongoals.
Please describe how this meets the Select Boards Nexus with COVID Pandemic:
Post-pandemicindividualswithdisabilitiesarecontinuingtostrugglewithsocial
isolation.Formanyindividuals,therearewaitliststoaccessthesesupportsand
opportunitieswithintheirowncommunityduetothelastingeffectsthepandemichas
leftonthedisabilitysupportworkforceandnumberofprogramsandservicesactually
available.Thetowncurrentlyoffersmanyprogramsandservicesforyouthandseniors
andthisprojectwouldhelptofilltheunmetneedsoftheteensandyoungadultswith
disabilitiesinourcommunityandregion.Thisprojectwillhelpfosterdiversity,inclusion
andbelongingandwillinturn,increasesafetyforthispopulationastheylearntheskills
necessarytobesafeandsuccessfulintheircommunityaswellasstimulatingthe
economythroughthetripsandactivities.
July10,2024
Date Submitted to the Town Manager:
MelissaBattite/KateDeAngelis
Submitted By:
Single-Use Plastic Bottle Phase Out Policy
WHEREAS, climate change is adversely affecting the people of Massachusetts and poses a threat to
public health, the well-being of our communities and families, and our state’s economy and infrastructure;
WHEREAS, combustion of fossil fuels is a primary cause of greenhouse gas emissions that cause climate
change;
WHEREAS, the production of plastic bottles relies on fossil fuels, and most plastic bottles are made from WHEREAS, the production of plastic bottles relies on fossil fuels, and most
plastic bottles are made from
petroleum-based polyethylene terephthalate in refineries that run on fossil fuels;petroleum-based polyethylene terephthalate in refineries that run on fossil fuels;
WHEREAS, plastic pollution has resulted in harm to communities in Massachusetts; WHEREAS, plastic pollution has resulted in harm to communities in Massachusetts;
WHEREAS, by some estimates Americans throw away about 2.5 million plastic bottles every hour;WHEREAS, by some estimates Americans throw away about 2.5 million plastic bottles every hour;WHEREAS,
by some estimates Americans throw away about 2.5 million plastic bottles every hour;
WHEREAS, plastic pollution harms wildlife across Massachusetts, including in our ocean ecosystems;WHEREAS, plastic pollution harms wildlife across Massachusetts, including in our ocean
ecosystems;WHEREAS, plastic pollution harms wildlife across Massachusetts, including in our ocean ecosystems;
WHEREAS, plastic bottle litter collects in Lexington’s conservation parcels and requires excess resources WHEREAS, plastic bottle litter collects in Lexington’s conservation parcels
and requires excess resources WHEREAS, plastic bottle litter collects in Lexington’s conservation parcels and requires excess resources
for removal;
WHEREAS, the purchase of single-use plastic bottles over innocuous alternatives is inconsistent with the WHEREAS, the purchase of single-use plastic bottles over innocuous alternatives
is inconsistent with the WHEREAS, the purchase of single-use plastic bottles over innocuous alternatives is inconsistent with the
stated goals of Lexington’s Zero Waste Resolution;stated goals of Lexington’s Zero Waste Resolution;
WHEREAS, plastic disposal is insufficient, with only 29% of plastic bottles are recycled in WHEREAS, plastic disposal is insufficient, with only 29% of plastic bottles are recycled in
WHEREAS, plastic disposal is insufficient, with only 29% of plastic bottles are recycled in WHEREAS, plastic disposal is insufficient, with only 29% of plastic bottles are recycled
in
Massachusetts and the incineration thereafter being detrimental to human health.Massachusetts and the incineration thereafter being detrimental to human health.Massachusetts and the
incineration thereafter being detrimental to human health.
I. Purpose of Policy:
To reduce plastic pollution caused by single-use plastic beverage bottles, the material sourcing, To reduce plastic pollution caused by single-use plastic beverage bottles, the material
sourcing, To reduce plastic pollution caused by single-use plastic beverage bottles, the material sourcing, To reduce plastic pollution caused by single-use plastic beverage bottles,
the material sourcing,
production, and disposal process of which contributes to climate change and harms the wildlife, human production, and disposal process of which contributes to climate change and harms
the wildlife, human production, and disposal process of which contributes to climate change and harms the wildlife, human production, and disposal process of which contributes to climate
change and harms the wildlife, human
health, and communities.health, and communities.
II. Policy:
1.1.Definition of “single-use plastic bottle.” As used in this Policy, a “single-use plastic bottle” refers to Definition of “single-use plastic bottle.” As used in this Policy, a
“single-use plastic bottle” refers to
a beverage in a sealed rigid plastic bottle or plastic-lined carton, excluding cartons for milk, milk a beverage in a sealed rigid plastic bottle or plastic-lined carton, excluding cartons
for milk, milk
varieties, or juices that are part of the National School Lunch Program or School Breakfast Program, varieties, or juices that are part of the National School Lunch Program or School
Breakfast Program,
having a capacity of 21 fluid ounces or less.having a capacity of 21 fluid ounces or less.
2.2.Effective immediately, all town departments, including schools, offices, library, community center,
police and fire departments, shall stop purchasing single-use plastic bottles in favor of less harmful
alternatives.
3.3.No later than July September 1, 2024, all town departments shall submit to the Town Manager and
the Sustainability and Resilience Officer a summary of the steps they have taken to (i) halt the
expenditures of town funds for the purchase of single-use plastic bottles and (ii) phase out the sale, re-
sale or distribution of single-use plastic bottles on town owned property by July 1, 2025.
4.4.Each town department shall take all appropriate steps to limit the purchase, use, or sale of single-use
plastic bottles to only the following circumstances: (i) when no alternative is available or practicable;
(ii) when necessary to protect health, safety, and welfare; (iii) when compliance with this policy
would conflict with contract requirements or labor agreements in existence as of the effective date of
this policy or agreements solicited before the effective date of this policy, and (iv) to prepare for or
respond to an emergency. In addition, each office or agency shall provide for disability or
accessibility related accommodations in its planning efforts.
Additionally, Additionally, the Select Board will be developing a policy that will require the Select Board will be developing a policy that will require all non-municipal uses non-municipal
uses
and events taking place managed by third party vendors will be informed of and required to act in to act in
accordance with this policy on townaccordance with this policy on town-owned properties.owned properties.
5.5.All Lexington boards and committees are encouraged to adopt their own plans to adopt their own plans to eliminate their
purchasing and sale of single-use plastic bottles.
6.6.This policy shall take effect immediately and shall continue in effect until amended, superseded, or This policy shall take effect immediately and shall continue in effect until
amended, superseded, or This policy shall take effect immediately and shall continue in effect until amended, superseded, or
revoked by subsequent policy.
Agenda Tracker
PROPOSED
ITEM NAMEMINUTESItem #Description
DATE
Placeholder for Town Clerk request to appoint
Election Officers for the period beginning
September 1, 2024 M. DeAlderete asked if
Appointment of Election Officers
22-Jul-2400Board would announce Bat their Meeting that
the Town is actively seeking election workers
for the September 3rd State Primary and offer
half or full day shifts
PLACEHOLDER - National
Minority Mental Awareness
22-Jul-2400Dana Bickelman sending in by end of week 7/12
Proclamation
Water & Sewer adjustments /Water Sewer
Water & Sewer Adjustments
22-Jul-2400Abatement Board; June 13, 2024 meeting: $
48,889.68
Town Manager Appointment
This is a reappointment to the COA for a
- Council on Aging Bonnie
22-Jul-2400member that had previously served and is being
recommended by the COA
Teitleman
Approve Select Board Committee
Resignation
Kathleen Lenihan, Vision for Lexington
22-Jul-2400
- Vision for Lexintion - Kathleen Committee, effective immediately
Lenihan
Approve Select Board Committee
Larry Freeman to Vision for Lexington School
Appointments
Committee member seat to the unexpired term
22-Jul-2400
- Vision for Lexington - Larry ending September 30, 2024 (of Kathleen
Lenihan)
Freeman
Approve One-Day Liquor
3 1-day liquor licenses for 'First Friday' monthly
Licenses - T.P. Bronx LLC d/b/a
22-Jul-2400
art show. 8/2/24, 9/6/24, 10/4/24.
Galaray House
Approve One-Day Liquor License -
Event: "Dinner in the field" July 25, 2024 5:30
22-Jul-2400
Wilson Farm, Inc.pm- 9:30 pm. .
Approve Entertainment License -
Friends of Lexington High School
22-Jul-2400LexGiving 5k Race 11/29/24
Wrestling Corp
Select Board Minutes
22-Jul-2400June 24 SB minutes
Vote and Sign September 2024
M. DeAlderete -e primary election warrant ready
22-Jul-2451
Primary Election Warrantto be voted by Board
The developer is providing us an easement
which was agreed on during the Planning Board
approval process. The easement provides the
Accept Fairland Pump Station
22-Jul-2452town a parcel of land to install a water booster
Easement
station to improve water pressures in that area
if we determine it is the most appropriate
solution.
Comcast of Massachusetts III, Inc
Cable Television License
Renewal
Advertised as required in the 7/4 and 7/11
22-Jul-24203
- License Renewal Hearing Minuteman Newspaper
- Approve Comcast Renewal
Contract
Block Party - Music and Comedy, August 2,
Approve Entertainment License -
22-Jul-241042024 from 5:00-9:00 PM. *Just awaiting prrof of
Reed Street Block Party
neighbor approval
Approve Theater License -
Hastings Cinema Project, Inc
22-Jul-24105New owner for the business
d/b/a Lexington Venue
ARPA Discussion for 2nd Quarter
This is the regular quarterly review and request
22-Jul-24156
& Votefor funding for the Select Board
Liberty Ride Contract
22-Jul-2457
Discussion/Vote
Discuss Recommended Holiday
Discussion about meeting days/times and
Meeting Schedule-Boards and
22-Jul-24108
holidays
Committees
Approve Conduct and Decorum
22-Jul-2459
for Public Meetings Policy
Present Plan of Action and
Timeline for Amending the
Mark, Hemali, Dana, Christina, Stephanie
Lexington Human Rights
5-Aug-24103present the plan of action and timeline for
updating the LHRC charge
Committee Charge and
Community Conversation Plan
PLACEHOLDER - Discuss
Reporting Structure for Planning
5-Aug-241046/20 request from S. Barry
of Lex250 Events - Town
Celebration Committee
Ad Hoc Committee on
This is a follow up discussion based on the
Sustainability and Historic
5-Aug-24105
Select Board's comments at the 7/8/24 meeting.
Preservation Integration
Follow Up Discussion on the
This is a follow up discussion based on the
5-Aug-24156
Plastic Bottle Phase Out PolicySelect Board's comments at the 7/8/24 meeting.
PLACEHOLDER - Discussion of
To discuss potential locations which may
East Lexington Fire Station
5-Aug-2430-1require real estate acquisition under Exemption
6.
Options
PLACEHOLDER - Approve Select
____________ as a member to the Fund for
Board Committee Appointment -
19-Aug-2400Lexington Board representing the Trustees of
Fund for Lexington - Trustees of
the Public Trusts
Public Trusts Member
Approve and Sign Proclamation -
Annual proclamation recognizing the month of
19-Aug-2400
Suicide Prevention MonthSeptember as Suicide Prevention Month
Discussion on vehicle use of Fletcher park and
vision for future uses. Food trucks, farmers
Fletcher Park Discussion
19-Aug-24151
market vendors, etc driving on Fletcher park
when back online. Work session topic.
PLACEHOLDER - Town Manager
28-Aug-241804pm-7pm
Finalist Interviews
Rmul md Jcvglerml
Rmul K_l_ecpq Mddgac
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: July 19, 2024
RE: Weekly Update
The following is an update of activities for the week ending July 19, 2024:
Town Manager Updates:
Attached please find the agenda tracker for upcoming Select Board meetings.
Public Works:
Repainting the flag pole on the Battle Green started on 7/16 and will be completed in 1-2 weeks.
The booth at the Depot Parking Lot will be removed in the next week and some restriping will be
planned. This will provide improved access for larger vehicles such as buses.
Starting Monday 7/22 sections of the bikeway starting at Woburn Street and west to approximately
100 feet beyond Hancock Street will be closed for 2 to 3 weeks for paving.
Police Department:
Over the past couple of weeks, police operations have shifted back to the new headquarters at 1575
Mass Ave. There is still some work to be done, but we are well on our way to being up and
running at full capacity. We would like to thank the entire community for their support during the
entire process from planning, designing, public meetings and funding to constructing the
building. I would also like to thank town government, all of the town departments, committees and
groups who collaborated on this project. I would like to specifically thank the Facilities and IT
departments who have treated this project like it was their own. We would not be where we are
right now without their assistance. We will be planning an open house in the fall so members of
the community will be able to tour the facility.
The Lexington Police Department has partnered with the Middlesex Sheriff’s Department for the
first time to send members of the community to the Sheriff’s Youth Public Safety Academy. The
academy is one week long that teaches cadets safety, team work and friendship. Lexington had 25
kids in attendance with other youths from Bedford, Woburn and Medford. Wednesday is
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
community day where the kids spend the day in their home communities. The Lexington Fire
Department hosted the kids in the morning and gave a demonstration on their drone and
demonstrated firefighting equipment and techniques. The kids then came to the new Police
Headquarters and were given a tour of the facility and a discussion on safety with K9 Officer Mike
Hogan from Arlington PD and a demonstration with his K9 partner, Eiko. The day was enjoyed by
the campers and staff alike. Special thanks to Chief Sencabaugh and Lt. Ricci from LFD for
hosting the kids and Detectives Chaisson, Sullivan and Officer Maisey who attended the camp
daily as councilors. This is a program we will be involved in for years to come.
st
Lieutenant Kevin Veno has just graduated the 91 session of the Senior Management in Policing
program (SMIP) of the Police Executive Research Forum (PERF). This prestigious and demanding
three week course brings together a faculty from top universities, successful law enforcement chief
executives and subject matter experts from the private sector. It is designed for mid to upper-level
police executives who ultimately will lead police agencies throughout the United States and other
participating countries. SMIP’s curriculum addresses the issues that demand the attention of
today’s forward-thinking law enforcement leaders. Lt. Veno is the fourth member of the
department to complete the program since LPD was budgeted for this executive development
initiative through a program improvement request.
Cary Library:
Movers are on site and continue to shift collections and staff into temporary locations
Library hours for July 20 - July 27
The building will be OPEN Saturday, July 20 from 9:00 a.m. to 5:00 pm. (Main and
o
Mezzanine Level spaces and collections will be available)
The building will be OPEN special hours on Sunday, July 21 from 1:00 p.m. - 5:00 p.m.
o
(Main and Mezzanine Level spaces and collections will be available)
The building will be CLOSED to the public Monday, July 22 - Friday, July 26
o
The South Lobby (parking lot side of the building) will be open on Tuesday,
"
July 23 and Wednesday, July 24 between 5:00 p.m. and 8:00 p.m. for holds pick
up NOTE: these hours will be for holds pickup only - we will not be able to
offer any access to collections at this time.
One of the best parts of working in Lexington is having amazing colleagues. As the library
enters a period of flux, I am grateful to everyone who has supported our work including (but
not limited to):
Thanks to Matt Weisman in DPW for arranging Clarke Street paving around the
o
comings and goings of our moving company
Thanks to Christine Dean and Melissa Battite for making some spaces available at the
o
Community Center for library programs
Thanks to Tim Goncalves and the IT staff for all of their help getting library staff
o
technology up and running in their temporary location at Cary Hall. And to Cathy
Severance and Laurie Lucibello for helping us secure the spaces.
Thanks to Carolyn Kosnoff and everyone in Finance for guidance on project budgets,
o
municipal auctions, and all kinds of things the library doesn’t normally navigate
Thanks to Manny Cabral, Kyle Walsh, Tom Barbas, Blake Camacho, Tsering Dorjee,
o
and Carl Tritto (and every other town custodian who has been at the library to
cover/assist over the past few months)
Thanks to everyone at DPF for helping us make our building ready for this move
o
(especially all the trades folks who have had to make changes for our temporary
configuration)
And of course to Mike Cronin and Mark Barrett for their work on the project
o
And one last quick shout-out to Laura Bernheim and Susan Lusk, the library admin
o
team, for their brilliant work over the past 18 months.
AMAZING!!
Human Services:
Attached please find a memo from Dana Bickelman, Human Services Director with a
recommendation to not extend the contract with William James Interface, based on changes made
in the Human Services Department and School Department that provides similar services without
the cost of the William James Interface. This is tentatively on the agenda for 8/19 for discussion
with the Select Board.
Our Youth and Family Services Manager, Penny Tsiounis, LCSW, has completed and passed her
instructor certification course/exam. She can now teach QPR (Question, Persuade, Refer) Suicide
Prevention training to the community and staff. The Human Services Department has offered this
training quarterly by one of our social workers for 8+ years. QPR is a 60-minute training that
teaches people how to recognize the warning signs of a suicide crisis and how to question,
persuade, and refer someone to help.
Land Use Housing and Development:
Planning
The Kendall/Farmcrest neighborhood street art project was postponed last weekend due to the
rain - It is now scheduled for 7/20.
Agenda Tracker
PROPOSED
ITEM NAMEMINUTESItem #Description
DATE
Placeholder for Town Clerk request to
appoint Election Officers for the period
beginning September 1, 2024 M.
DeAlderete asked if Board would announce
Appointment of Election Officers22-Jul-2400
Bat their Meeting that the Town is actively
seeking election workers for the September
3rd State Primary and offer half or full day
shifts
Water & Sewer adjustments /Water Sewer
Water & Sewer Adjustments22-Jul-2400Abatement Board; June 13, 2024 meeting:
$ 48,889.68
This is a reappointment to the COA for a
Town Manager Appointment
22-Jul-2400member that had previously served and is
- Council on Aging Bonnie Teitleman
being recommended by the COA
Approve Select Board Committee
Resignation
Kathleen Lenihan, Vision for Lexington
22-Jul-2400
Committee, effective immediately
- Vision for Lexintion - Kathleen
Lenihan
Approve Select Board Committee
Appointments
-Board of Appeals Associates -
Thomas Shiple ?? (Suzie asked to
hold)
-Lexington Bicycle Advisory -
Larry Freeman to Vision for Lexington
Jonathan Shwarz
School Committee member seat to the
-Tourism Committee - Ting Fang 22-Jul-2400
unexpired term ending September 30, 2024
-Town Celebrations Subcommittee -
(of Kathleen Lenihan)
James Jackson Lee?? (Suzie asked
to hold)
-Transportation Advisory Committee -
James Luker
-Vision for Lexington - Larry Freeman-
Vision for Lexington - Larry Freeman
Approve One-Day Liquor Licenses -
3 1-day liquor licenses for 'First Friday'
22-Jul-2400
monthly art show. 8/2/24, 9/6/24, 10/4/24.
T.P. Bronx LLC d/b/a Galaray House
Approve One-Day Liquor License -
Event: "Dinner in the field" July 25, 2024
22-Jul-2400
5:30 pm- 9:30 pm. .
Wilson Farm, Inc.
Approve Entertainment License -
Friends of Lexington High School 22-Jul-2400LexGiving 5k Race 11/29/24
Wrestling Corp
Select Board Minutes22-Jul-2400June 24 SB minutes
Vote and Sign September 2024
M. DeAlderete -e primary election warrant
22-Jul-2451
ready to be voted by Board
Primary Election Warrant
The developer is providing us an easement
which was agreed on during the Planning
Board approval process. The easement
Accept Fairland Pump Station
22-Jul-2452provides the town a parcel of land to install
Easement
a water booster station to improve water
pressures in that area if we determine it is
the most appropriate solution.
Comcast of Massachusetts III, Inc
Cable Television License Renewal
Advertised as required in the 7/4 and 7/11
22-Jul-24203
Minuteman Newspaper
- License Renewal Hearing
- Approve Comcast Renewal Contract
Approve Theater License - Hastings
Cinema Project, Inc d/b/a Lexington 22-Jul-24104New owner for the business
Venue
Block Party - Music and Comedy, August 2,
Approve Entertainment License -
22-Jul-241052024 from 5:00-9:00 PM. *Just awaiting
Reed Street Block Party
prrof of neighbor approval
The Lexington Human Rights Committee
requests approval of a proclamation for
National Minority Mental Awareness
22-Jul-2456Town to annually recognize National
Proclamation
Minority Mental Health Awareness Month
for July.
7/15 L. Wilcott asked about sending a
Placeholder - Farmers' Market Week
Farmer's Market Week Proclamation.
22-Jul-2457
(waiting for actual proclamation to be able
Proclamation
to include on agenda
This is the regular quarterly review and
2nd Quarter ARPA Discussion22-Jul-24158
request for funding for the Select Board
Review & Approve Liberty Ride
22-Jul-2459
Contract Renewal
Discuss Recommended Holiday
Dates to take into Consideration
Discussion about meeting days/times and
22-Jul-241010
holidays
when Scheduling Meetings - Boards
and Committees
Present Plan of Action and Timeline
Mark, Hemali, Dana, Christina, Stephanie
for Amending the Lexington Human
5-Aug-24101present the plan of action and timeline for
Rights Committee Charge and
updating the LHRC charge
Community Conversation Plan
PLACEHOLDER - Discuss Reporting
Structure for Planning of Lex250
5-Aug-241026/20 request from S. Barry
Events - Town Celebration
Committee
This is a follow up discussion based on the
Follow Up Discussion on the Plastic
5-Aug-24153Select Board's comments at the 7/8/24
Bottle Phase Out Policy
meeting.
Approve Conduct and Decorum for
5-Aug-2454
Public Meetings Policy
Remote Participation iscuss whether a pool
Summit - Select Board, AC, CEC, SB,
15-Aug-24and new fieldhouse should be included in
SBC, Recreation
the LHS Project
PLACEHOLDER - Approve Select
____________ as a member to the Fund
Board Committee Appointment -
19-Aug-2400for Lexington Board representing the
Fund for Lexington - Trustees of
Trustees of the Public Trusts
Public Trusts Member
Approve and Sign Proclamation -
Annual proclamation recognizing the month
19-Aug-2400
of September as Suicide Prevention Month
Suicide Prevention Month
Dana will present contract terms and
William James Interface Contract
discussion of whether to continue the
19-Aug-24152
Discussioncontract with William and James with the
Board
Preliminary discussion re: new town
Placeholder - Executive Session B19-Aug-2430
Manager contract
PLACEHOLDER - Town Manager
28-Aug-24180Hold 9am - 7pm
Finalist Interviews
To discuss potential locations which may
PLACEHOLDER - Discussion of East
9-Sep-2430-1require real estate acquisition under
Lexington Fire Station Options
Exemption 6.
PLACEHOLDER - Grant of Location -
6/20 - Engineering required changes to
National Grid extension of gas main 9-Sep-24101
plan, now waiting for NGrid to resubmit
to 73 Waltham Street
Mike Cronin has been working with the
architect, contractors and Sustainable
Lexington on the overall cost and plan for
Update on the Solar Canopy Project
9-Sep-24152the solar canopies with the goal of bringing
at the Police Station
the cost within the appropriation approved
by Town Meeting. This is an update to the
Select Board on the status of the project.
Discussion on vehicle use of Fletcher park
and vision for future uses. Food trucks,
Fletcher Park Discussion9-Sep-24153farmers market vendors, etc driving on
Fletcher park when back online. Work
session topic.
Human Services Department
TO:
James Malloy, Town Manager
CC:
Kelly Axtell, Deputy Town Manager
FROM:
Dana Bickelman, Director of Human Services
DATE:
July 18, 2024
SUBJECT:
William James Interface
The William James Referral service connects Town of Lexington residents (including Lexington
Public School students) with mental health services. The Human Services Department and
Schools began using this service in November 2018. At that time, we had hoped that opting into
a contract with William James would address two issues identified through the Mental Health
Task Force: (1) providing a way to take down barriers to accessing mental health services and (2)
addressing potential disparities among cultural groups, especially those that may report shame
and stigma/wanting to keep private from school and government any mental health challenges.
While the service has been beneficial between the two departments, especially during the
pandemic, we have thoughtfully decided to no longer renew our contract with William James for
the reasons below:
Pricing: (we split the cost between the Town and LPS for a total fee of $31,000 this year
(significant price hikes since 2018). We have been told the cost will be $34,500 for FY25
and $38,000 in FY26. Since the report shows the service was used approximately 104
times over the past year, that approaches $300 per referral.
Since 2018, we have seen an increase in cost-free ways to access mental health referrals,
including online tools such as https://therapymatcher.org/,
https://www.masshelpline.com/, https://www.lexingtonma.gov/1774/Mental-Health-
Referral-Services, more robust EAPs through employers, and in-house behavioral health
through health insurance providers. These alternatives provide additional support and
options for our community.
The community will continue to have free access to municipal social workers to connect
residents to mental health services, which decreases barriers to access to care, whether
financial or transportation-related. We also have a contract with a service provider in the
building to provide counseling free of charge, ensuring that our residents will continue to
have access to the support they need.
The Human Services Department does plan to use the $15,000 plus we are not spending
on William James to add a part-time staff member who would be able to provide
additional clinical support and programs, particularly during later hours, to meet the
needs of youth, families, and older adults who might still be working or in school during
normal business hours.
Human Services Department/Lexington Community Center
39 Marrett Road Lexington, MA 02421
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TownOffice
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Board of Registrars
Tel:(781)862-0500x4558
GordonM.M.JonesIII,ChairFax:(781) 861-2754
JudithE.E.Moore
MarkR. Vitunic
MarydedeAlderete,Clerk
MEMORANDUM
TO:Douglas Lucente,Chair,SelectBoard
FROM:MarydedeAlderete,Clerk,BoardofofRegistrars
DATE:July 1, 2024
RE:SelectBoardappointmentof 2024-2025ElectionOfficers
Iam pleasedtotoforward18383namestotoputforthforappointmentas an Election Officer
The attached list of persons interested in serving as Election Officers for 2024-2025is provided for
appointmentininaccordancewithMGLc.c.54§12-1414governingtheannualappointmentofofElectionOfficers
by the Select Board.
The Board of Registrars, at its meeting of July 1, 2024, reviewed the names of those registered voters
expressingananinterestininservingasasElectionOfficersandunanimouslyvotedtotorecommendtotothe Select
Board for appointment the persons listed on the attached report (dated June 2424, 2024). This listing of the
18383Election Officials includes 9 Republican, 79Democrat, and 95Unenrolled registered voters.
Accordingly,theBoardofofRegistrarsrequeststhe SelectBoardvotetotoappointasasElectionOfficers,for
the period beginning September 1, 2024 the persons listed on the attached pages.
PleasereachoutififImayprovideanyadditionalinformation.
Many thanks for your consideration.
Enc:ElectionOfficerCandidates2024-2025
cc:Board of Registrars
KimKatzenback, ExecutiveClerk,SelectBoard
1625MASSACHUSETTSLEXINGTON,MASSACHUSETTS02420
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Bonnie Jean Teitleman-Levin, LICSW
EDUCATION
Boston University School of Social Work
, Boston, MA
Master of Social Work
Boston University School of Management,
Boston, MA
Coursework in organizational consulting, public speaking
Northeastern University
, Boston, MA
Bachelor of Science, Cum Laude
EXPERIENCE
Private PracticePsychotherapist
(Lexington MA, 1985-present)
Provide psychotherapy and counseling to individual adults, couples and families
Specialty interests include:
o
Mood and anxiety disorders
"
Academic and professional challenges
"
Eldercare concerns
"
Couples relationship issues
"
Divorce
"
Step families and blended families
"
Medical and psychiatric illness
"
Trauma, grief and loss
"
Parents alienated from their adult children and grandchildren
"
Individuals and family members coping with addictions, mental illness, hoarding
"
Lesbian/gay/bisexual/transgender concerns
"
Parent guidance
"
“Failure to launch” young adults failing to thrive
"
Director, Boston UniversityFaculty & Staff Assistance Office
, (Boston, MA,
5/1996-4/2020)
Manage administrative, business and clinical aspects of the employee assistance program on the
"
Charles River and Medical Campuses
Provide clinical counseling, consultation, mediation and referrals to employees and family
members
Beth Israel HospitalDepartment ofPsychiatry
, (Boston, MA)
Senior Social Worker 1989-1996
Clinical Social Worker, Home Care and Medicine 1983-1989
PROFESSIONAL ORGANIZATIONS
Professional Study Group (a group of senior clinicians)
International Association of Employee Assistance Professionals in Education
National Association of Social Workers
PROFESSIONAL ACTIVITIES
Ethics Committee, National Association of Social Workers, Massachusetts 1996-2015
Continuing Education Committee, National Association of Social Workers, Massachusetts 2016-
2019
Board of Directors, National Association of Social Workers, Massachusetts Chapter (1996-2000)
AIDS Action Committee, Speaker’s Bureau, Boston, MA (1985-1996)
Council on Aging, Lexington, (2018-2023)
ACADEMIC APPOINTMENTS
1990-1996, Harvard Medical School, Lecturer in Psychiatry
1987-1996, Smith College School of Social Work, Clinical Instructor and Supervisor
1991-1995, Simmons School of Social Work, Clinical Instructor and Supervisor
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USE CAUTION:Do not
This email came from outside the Town of Lexington. click links, open attachments or respond to the email
unless
you recognize the sender, you are expecting the communication and you know the content is safe.
Select Board,
I am writing to give you notice of my resignation from the Vision for Lexington Committee, effective immediately.
Sincerely,
Kathleen Lenihan
/
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"
SELECT BOARD MEETING
June 24, 2024
A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, June 24, 2024, via a A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday,
June 24, 2024, via a
hybrid meeting platform.hybrid meeting platform.Mr. Lucente, Chair; Mr. Pato, Ms. Barry, Ms. Hai, and Mr. Sandeen, were Mr. Lucente, Chair; Mr. Pato, Ms. Barry, Ms. Hai, and Mr. Sandeen,
were
present, as well as Ms. Axtell, Deputy Town Managerpresent, as well as Ms. Axtell, Deputy Town Managerand Ms. Katzenback, Executive Clerk.
EXECUTIVE SESSION
1. Exemption 6: To Consider the Value of Real Property – Parcel 68-44 Located on Lowell Street
VOTE
: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 at 6:32pm that : Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 at 6:32pm
that
the Board go into Executive Session under Exemption 6: To Consider the Value of Real Property - Parcel the Board go into Executive Session under Exemption 6: To Consider the Value of
Real Property - Parcel
68-44 Located on Lowell Street. Further, Mr. Lucente declared that an open meeting discussion on this 68-44 Located on Lowell Street. Further, Mr. Lucente declared that an open meeting
discussion on this
item may have a detrimental effect on the bargaining position of the Town. item may have a detrimental effect on the bargaining position of the Town.
The Select Board exited Executive Session at 6:36 pm and reconvened to open session.The Select Board exited Executive Session at 6:36 pm and reconvened to open session.The Select Board
exited Executive Session at 6:36 pm and reconvened to open session.
PUBLIC COMMENTS
Lance Bradley, 24 Longfellow Road, expressed concern about the Lexington High School project scope. Lance Bradley, 24 Longfellow Road, expressed concern about the Lexington High School
project scope. Lance Bradley, 24 Longfellow Road, expressed concern about the Lexington High School project scope. Lance Bradley, 24 Longfellow Road, expressed concern about the Lexington
High School project scope.
He noted that the State has placed a number of students in various facilities around Town. The number of He noted that the State has placed a number of students in various facilities
around Town. The number of He noted that the State has placed a number of students in various facilities around Town. The number of He noted that the State has placed a number of students
in various facilities around Town. The number of
these students could drastically change the footprint and cost of the project. He suggested that the Board these students could drastically change the footprint and cost of the project.
He suggested that the Board these students could drastically change the footprint and cost of the project. He suggested that the Board
discuss this topic with the Governor, and associated representatives. discuss this topic with the Governor, and associated representatives. discuss this topic with the Governor, and
associated representatives.
Dawn McKenna, 9 Hancock Street, stated that she continues to be concerned about the rotary that has Dawn McKenna, 9 Hancock Street, stated that she continues to be concerned about the
rotary that has Dawn McKenna, 9 Hancock Street, stated that she continues to be concerned about the rotary that has Dawn McKenna, 9 Hancock Street, stated that she continues to be concerned
about the rotary that has
been placed in front of her house. This past week, the yield signs were knocked down by a car. More been placed in front of her house. This past week, the yield signs were knocked down
by a car. More been placed in front of her house. This past week, the yield signs were knocked down by a car. More been placed in front of her house. This past week, the yield signs
were knocked down by a car. More
importantly, someone drove over the middle of the rotary. She is very disappointed that the Board has importantly, someone drove over the middle of the rotary. She is very disappointed
that the Board has importantly, someone drove over the middle of the rotary. She is very disappointed that the Board has
allowed the kind of landscaping, as the plantings are full of weeds. allowed the kind of landscaping, as the plantings are full of weeds. allowed the kind of landscaping, as the plantings
are full of weeds.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS SELECT BOARD MEMBER CONCERNS AND LIAISON
REPORTS
1. Select Board Member Concerns and Liaison Reports Select Board Member Concerns and Liaison Reports Select Board Member Concerns and Liaison Reports
Ms. Barry stated that, following the indefinite postponement of the article to invite the world family to the Ms. Barry stated that, following the indefinite postponement of the article
to invite the world family to the Ms. Barry stated that, following the indefinite postponement of the article to invite the world family to the
250th Celebration next year, a community listening session was held on June 12th. The 250th 250th Celebration next year, a community listening session was held on June 12th. The 250th
250th Celebration next year, a community listening session was held on June 12th. The 250th
Commission will meet this Wednesday to go over what was heard and to formulate a recommendation to Commission will meet this Wednesday to go over what was heard and to formulate a recommendation
to
bring to this Board. bring to this Board.
DOCUMENTS:
2024.06.24_Select_Board_Announcements_and_Liaison_Reports 2024.06.24_Select_Board_Announcements_and_Liaison_Reports
TOWN MANAGER REPORT TOWN MANAGER REPORT
1. Town Manager Weekly Update
Ms. Axtell stated that Tricia Malatesta, of the Engineering Department, was awarded a Special
Achievement Award by the New England American Public Works Association Chapter. Also, Dave
Pinsonneault, Director of Public Works, has been appointed to the American Public Works Association
Board of directors and will serve as its Technical Director for Fleet and Facilities. Finally, Karen Tyler,
Veteran Services Officer, was given three awards from the Commonwealth of Massachusetts honoring
her service, dedication, and service to her country, and recognizing her leadership that empowers women.
DOCUMENTS
: Weekly Update 6-7-24; 6-14-24
CONSENT AGENDA
1. Lexington Housing Assistance Board (LexHAB) Property Acceptance – 31 Fletcher Ave, Unit 14
To approve the changes proposed to the Home Rule legislation regarding Lex has transitioned to a To approve the changes proposed to the Home Rule legislation regarding Lex has transitioned
to a
separate nonprofit entity in the form provided in the packet and to permit the legislature and the governor separate nonprofit entity in the form provided in the packet and to permit
the legislature and the governor
to make other non-substantive changes to format or clerical edits prior to passage to make other non-substantive changes to format or clerical edits prior to passage
DOCUMENTS:
Property Acceptance. SB Vote
2. Affordable Housing Trust Memberships
Correct Term Ending Month/day to be April 30, 2025 Correct Term Ending Month/day to be April 30, 2025 Correct Term Ending Month/day to be April 30, 2025
William Erickson
o
Linda Prosnitz
o
Tiffany Payne
o
Reappointment to April 30, 2026
Elaine Tung
o
Mark Sandeen
o
To update term end date to be April 30, 2025 for the following Affordable Housing Trust Members: To update term end date to be April 30, 2025 for the following Affordable Housing Trust
Members: To update term end date to be April 30, 2025 for the following Affordable Housing Trust Members:
William Erickson, Linda Prosnitz and Tiffany Payne. William Erickson, Linda Prosnitz and Tiffany Payne.
To appoint Elaine Tung and Mark Sandeen to the Affordable Housing Trust to a two-year term to expire To appoint Elaine Tung and Mark Sandeen to the Affordable Housing Trust to a two-year
term to expire To appoint Elaine Tung and Mark Sandeen to the Affordable Housing Trust to a two-year term to expire To appoint Elaine Tung and Mark Sandeen to the Affordable Housing
Trust to a two-year term to expire
on April 30, 2026.
3. Approve Select Board Meeting Minutes Approve Select Board Meeting Minutes
To approve and release the following minutes: May 20, 2024 Select Board; May 22, 2024 Financial To approve and release the following minutes: May 20, 2024 Select Board; May 22, 2024
Financial To approve and release the following minutes: May 20, 2024 Select Board; May 22, 2024 Financial To approve and release the following minutes: May 20, 2024 Select Board; May
22, 2024 Financial
Summit and the June 3, 2024 Select Board. Summit and the June 3, 2024 Select Board. Summit and the June 3, 2024 Select Board.
DOCUMENTS: DOCUMENTS:
DRAFT 05202024 Select Board minutes, DRAFT 05222024 Financial Summit minutes, DRAFT 05202024 Select Board minutes, DRAFT 05222024 Financial Summit minutes, DRAFT 05202024 Select Board
minutes, DRAFT 05222024 Financial Summit minutes,
DRAFT 06032024 Select Board minutes DRAFT 06032024 Select Board minutes
4. Approve Select Board Committee Appointment Approve Select Board Committee Appointment
The Lexington Center Committee - Kathleen MacDonald The Lexington Center Committee - Kathleen MacDonald
To appoint Kathleen MacDonald to the Lexington Center Committee to the unexpired term ending on To appoint Kathleen MacDonald to the Lexington Center Committee to the unexpired term
ending on
September 30, 2026.
DOCUMENTS:
2024 Appt - Lexington Center Committee Application - K. MacDonald
5. Approve Select Board Committee Reappointments
Keeper of the Lockup
Executive Clerk Town Celebrations Committee:
Town Celebrations Subcommittee:
Minuteman Advisory Group on Interlocal Coordination (MAGIC):
To reappoint Police Chief Mike McLean as Keeper of the Lockup for a one-year term ending on June 30,
2025.
To reappoint Kim Katzenback as Executive Clerk to the Select Board for a one-year term ending on June
30, 2025.
To reappoint William Glen Bassett, Cerise Jalelian, Julie Ann Miller, and Sandra V Podgorski to the
Town Celebrations Committee for a three-year term ending on June 30, 2027.
To reappoint Sudha Balasuryan, Stephen D. Cole, Jr, Yifang Gong, David Grabel, Bonnie L Karshbaum, Bonnie L Karshbaum,
E. Ashley Rooney, E. Ashley Rooney, Mirela Vaso, Huma Wasim, Pamela Winters, and Hong Xie to the Town Celebrations Hong Xie to the Town Celebrations
Subcommittee for a one-year term ending on June 30, 2025.
To reappoint Jill Hai to the Minuteman Advisory Group for Interlocal Coordination (MAGIC) for a one-To reappoint Jill Hai to the Minuteman Advisory Group for Interlocal Coordination
(MAGIC) for a one-
year term ending on June 30, 2025.
6. Accept Select Board Committee Resignations Accept Select Board Committee Resignations
Transportation Advisory Committee
Lexington Human Rights Committee
To accept the resignation of Jonathan Schwarz from the Transportation Advisory Committee effective To accept the resignation of Jonathan Schwarz from the Transportation Advisory Committee
effective To accept the resignation of Jonathan Schwarz from the Transportation Advisory Committee effective To accept the resignation of Jonathan Schwarz from the Transportation Advisory
Committee effective
immediately and the resignation of Lois Bruss from the Lexington Human Rights Committee effective immediately and the resignation of Lois Bruss from the Lexington Human Rights Committee
effective immediately and the resignation of Lois Bruss from the Lexington Human Rights Committee effective immediately and the resignation of Lois Bruss from the Lexington Human Rights
Committee effective
June 28, 2024.
DOCUMENTS:
2024 Resignation - Transportation Advisory Committee From J. Schwarz, 2024 2024 Resignation - Transportation Advisory Committee From J. Schwarz, 2024 2024 Resignation - Transportation
Advisory Committee From J. Schwarz, 2024 2024 Resignation - Transportation Advisory Committee From J. Schwarz, 2024
Resignation - Human Rights Council - L. Bruss Resignation - Human Rights Council - L. Bruss Resignation - Human Rights Council - L. Bruss
7. Approve Town Manager Committee Appointment and Reappointments Approve Town Manager Committee Appointment and Reappointments Approve Town Manager Committee Appointment and Reappointments
Appointment: Appointment:
Council on Aging - Janet Perry Council on Aging - Janet Perry
o
Reappointment: Reappointment:
Youth Commission - James Athens Youth Commission - James Athens Youth Commission - James Athens
o
Youth Commission - Debra Hankins Youth Commission - Debra Hankins Youth Commission - Debra Hankins
o
To approve the Town Manager's appointments of Janet Perry to the Council on Aging with a term set to To approve the Town Manager's appointments of Janet Perry to the Council on Aging
with a term set to To approve the Town Manager's appointments of Janet Perry to the Council on Aging with a term set to
expire May 31, 2027 and the reappointments of James Athens and Debra Hankins to the Youth expire May 31, 2027 and the reappointments of James Athens and Debra Hankins to the Youth
Commission with terms set to expire April 30, 2027. Commission with terms set to expire April 30, 2027.
DOCUMENTS:
Janet Perry, Janet Perry Resume, James Athens, Debra Hankins Janet Perry, Janet Perry Resume, James Athens, Debra Hankins
8. Approve One-Day Liquor License – Galaray House, 1720 Massachusetts Avenue First Fridays
Event
To approve a One-Day Liquor License for the Galaray House, 1720 Massachusetts Avenue, to serve wine
and beer from 6:00pm to 8:00pm on Friday, July 5, 2024 at their 'First Fridays' Event showcasing art from
local residents.
9. Approve One-Day Liquor License – Lexington Friends of the Arts d/b/a Munroe Center for the
Arts Gallery Reception
To approve a One-Day Liquor License for the Munroe Center for the Arts, 1403 Massachusetts Avenue,
to serve wine and beer from 6:30pm to 8:30pm on Wednesday, July 24, 2024 at their 'Gallery Reception'
Event showcasing art from local residents.
VOTE
: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent : Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent
Agenda. Agenda.
ITEMS FOR INDIVIDUAL CONSIDERATION
Mr. Lucente swapped items #6 and #2 on the agenda.
1. Review and Approve Recommended Amendments to H3775 regarding Lexington Housing Review and Approve Recommended Amendments to H3775 regarding Lexington Housing
Assistance Board (LexHAB)
Ms. Hai explained that the next step in the process for LexHAB to move towards independent status is for Ms. Hai explained that the next step in the process for LexHAB to move towards
independent status is for Ms. Hai explained that the next step in the process for LexHAB to move towards independent status is for
the Board to vote on the attached amendment/redrafted bill in order for the Senate to take up the the Board to vote on the attached amendment/redrafted bill in order for the Senate to
take up the the Board to vote on the attached amendment/redrafted bill in order for the Senate to take up the
amendment. The changes are to address concerns from Senate Counsel. Town Counsel and LexHAB, amendment. The changes are to address concerns from Senate Counsel. Town Counsel and
LexHAB, amendment. The changes are to address concerns from Senate Counsel. Town Counsel and LexHAB,
are all in agreement with these changes, which do not change the substance of what was voted by Town are all in agreement with these changes, which do not change the substance of what
was voted by Town are all in agreement with these changes, which do not change the substance of what was voted by Town
Meeting.
VOTE
: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the changes : Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the changes :
Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the changes : Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the changes : Upon
a motion duly made and seconded, the Select Board voted 5-0 to approve the changes
proposed to the Home Rule Legislation regarding LexHAB’s transition to a separate non-profit entity in proposed to the Home Rule Legislation regarding LexHAB’s transition to a separate
non-profit entity in proposed to the Home Rule Legislation regarding LexHAB’s transition to a separate non-profit entity in proposed to the Home Rule Legislation regarding LexHAB’s
transition to a separate non-profit entity in
the form provided in the packet and to permit the Legislature and the Governor to make other, non-the form provided in the packet and to permit the Legislature and the Governor to make
other, non-the form provided in the packet and to permit the Legislature and the Governor to make other, non-
substantive changes, to format, or clerical edits prior to passage substantive changes, to format, or clerical edits prior to passage
DOCUMENTS:
Redline version H.3775 Redline version H.3775
6. Review and Approve Updates to Restaurant, Event Space & Craft Beverage Establishment Review and Approve Updates to Restaurant, Event Space & Craft Beverage Establishment Review and
Approve Updates to Restaurant, Event Space & Craft Beverage Establishment
Alcoholic Beverage License Regulations Alcoholic Beverage License Regulations
The Board reviewed the 2010 (Current) policy, 2024 proposed revised policy, a redline draft of the The Board reviewed the 2010 (Current) policy, 2024 proposed revised policy, a redline
draft of the The Board reviewed the 2010 (Current) policy, 2024 proposed revised policy, a redline draft of the The Board reviewed the 2010 (Current) policy, 2024 proposed revised policy,
a redline draft of the
differences between the two policies, and a section-by-section high level review of the proposed changes. differences between the two policies, and a section-by-section high level review
of the proposed changes. differences between the two policies, and a section-by-section high level review of the proposed changes. differences between the two policies, and a section-by-section
high level review of the proposed changes.
Sandhya Iyer, Economic Development Director, reviewed the proposed changes with the Board. Sandhya Iyer, Economic Development Director, reviewed the proposed changes with the Board.
Sandhya Iyer, Economic Development Director, reviewed the proposed changes with the Board.
VOTE
: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the 2024 : Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the 2024 : Upon a
motion duly made and seconded, the Select Board voted 5-0 to approve the 2024
Restaurant, Event Space, & Craft Beverage Establishment Alcoholic Beverage License Regulations, as Restaurant, Event Space, & Craft Beverage Establishment Alcoholic Beverage License
Regulations, as
proposed.
DOCUMENTS:
Proposed 2024 Policy, 2010 (Current) Policy, 2010-2024 Policy Redline, Section by Proposed 2024 Policy, 2010 (Current) Policy, 2010-2024 Policy Redline, Section by
Section Summary of Changes Section Summary of Changes
3. Discuss and Approve LexMedia Budgeting and Contract Extension
Rita Vachini, Communications Advisory Committee Chair, explained that the contract with LexMedia is
structured as a six-year grant agreement, in three two-year terms. The second two-year term will be
complete June 30, 2024. The intention is to renew the third two-year term starting July 1, 2024. The
Board is being asked to decide the funding level for the July 1, 2024 - June 30, 2026 contract extension.
Upon the agreement from the Select Board as to the funding level, the Town Manager/Comptroller will
then execute the contract extension documents.
The Board discussed the two funding options available.
Jim Shaw, Chair of the Board of LexMedia, stated that the group would see an impact and reduction in
coverage if the Board chooses option 1, which would not increase the funding level. The Board of
LexMedia would be willing to sign an addendum to the effect that this money would be put aside for
staffing, if the Select Board chose option 2.
Dawn McKenna, 9 Hancock Street, supported the additional funding being requested. She suggested
taking the funding out of the Reserve Fund, and then replacing these Reserve Fund monies through Fall
Town Meeting. Ms. Kosnoff noted that Reserve Fund transfers have to be items that are extraordinary and
unforeseen, which might be a stretch in this case.
VOTE
: Upon a motion duly made and seconded, the Select Board voted 5-0 to authorize the Town : Upon a motion duly made and seconded, the Select Board voted 5-0 to authorize the Town
Manager to execute a contract extension with LexMedia for the period covering July 1, 2024 - June 30, Manager to execute a contract extension with LexMedia for the period covering July
1, 2024 - June 30,
2026, as budgeted for FY24, with an opportunity to reexamine the budget level at the next available Town 2026, as budgeted for FY24, with an opportunity to reexamine the budget level
at the next available Town 2026, as budgeted for FY24, with an opportunity to reexamine the budget level at the next available Town
Meeting to accommodate the increase requested by LexMedia.Meeting to accommodate the increase requested by LexMedia.Meeting to accommodate the increase requested by LexMedia.
DOCUMENTS:
CAC Presentation, 2020 LexMedia Grant Agreement plus 2022 Extension Agreement CAC Presentation, 2020 LexMedia Grant Agreement plus 2022 Extension Agreement CAC Presentation, 2020 LexMedia
Grant Agreement plus 2022 Extension Agreement
4. Approve Request for Proposal and Land Disposition Agreement for Parcel 68-44 Located on Approve Request for Proposal and Land Disposition Agreement for Parcel 68-44 Located on Approve
Request for Proposal and Land Disposition Agreement for Parcel 68-44 Located on
Lowell Street
The Board reviewed the final draft of the Request for Proposal (RFP) and Land Disposition Agreement The Board reviewed the final draft of the Request for Proposal (RFP) and Land Disposition
Agreement The Board reviewed the final draft of the Request for Proposal (RFP) and Land Disposition Agreement
for Parcel 68-44, located on Lowell Street. for Parcel 68-44, located on Lowell Street.
Mina Markarious, Town Counsel, explained that the RFP is intended to balance flexibility that allows for Mina Markarious, Town Counsel, explained that the RFP is intended to balance
flexibility that allows for Mina Markarious, Town Counsel, explained that the RFP is intended to balance flexibility that allows for Mina Markarious, Town Counsel, explained that the
RFP is intended to balance flexibility that allows for
developers who submit proposals to let the Town know the best way to make use of the site, and to developers who submit proposals to let the Town know the best way to make use of the
site, and to developers who submit proposals to let the Town know the best way to make use of the site, and to developers who submit proposals to let the Town know the best way to make
use of the site, and to
balance different features and design proposals while providing enough guidance for proposals to provide balance different features and design proposals while providing enough guidance
for proposals to provide balance different features and design proposals while providing enough guidance for proposals to provide
features that the Town wants, namely 100% affordable rental housing, with sensitivity to sustainability features that the Town wants, namely 100% affordable rental housing, with sensitivity
to sustainability features that the Town wants, namely 100% affordable rental housing, with sensitivity to sustainability
goals, sensitivity to site layout, connection with pedestrian walkways and pedestrian access, etc. This goals, sensitivity to site layout, connection with pedestrian walkways and pedestrian
access, etc. This goals, sensitivity to site layout, connection with pedestrian walkways and pedestrian access, etc. This
would then lead to a Land Disposition Agreement (LDA). Responses to the RFP will be due by August would then lead to a Land Disposition Agreement (LDA). Responses to the RFP will be
due by August would then lead to a Land Disposition Agreement (LDA). Responses to the RFP will be due by August would then lead to a Land Disposition Agreement (LDA). Responses to the
RFP will be due by August
ndnd
2222. The Town will then have up-to 90 days to make an award. It would then enter into a form of an . The Town will then have up-to 90 days to make an award. It would then enter into
a form of an . The Town will then have up-to 90 days to make an award. It would then enter into a form of an . The Town will then have up-to 90 days to make an award. It would then
enter into a form of an
LDA.
Elaine Tung, Chair of the Affordable Housing Trust, explained that the Board received an email today Elaine Tung, Chair of the Affordable Housing Trust, explained that the Board received
an email today Elaine Tung, Chair of the Affordable Housing Trust, explained that the Board received an email today
from Elizabeth Ruse from the Regional Housing Services Offices that having the proposed language from Elizabeth Ruse from the Regional Housing Services Offices that having the proposed
language from Elizabeth Ruse from the Regional Housing Services Offices that having the proposed language
would give a strong suggestion of an upper limit of 40 units. Ms. Tung stated that she believes the would give a strong suggestion of an upper limit of 40 units. Ms. Tung stated that
she believes the
language should be flexible enough to allow the best developers to apply with quality projects for the language should be flexible enough to allow the best developers to apply with quality
projects for the
Town.
Carol Kowalski, Assistant Town Manager, respectfully asked the Board to consider removing the “up-to” Carol Kowalski, Assistant Town Manager, respectfully asked the Board to consider
removing the “up-to”
language. She noted that the Town Meeting Board statement did not include that language, but instead
used the word “approximately.” It is difficult to know what community or municipal interest there will be
in placing a perceived upper limit on this RFP.
Mr. Sandeen stated that Town Meeting members had asked the Select Board to set the boundaries for this
RFP prior to the Town Meeting vote, particularly regarding the number of units and that the Select Board
had deliberated extensively on this topic before agreeing on the language of approximately 40 units,
which seemed to satisfy many Town Meeting members. He also stated that this is a rare opportunity to
make a difference with Town owned property and that made it especially important to follow the
recommendations of the Town’s professionals regarding this language.
Mr. Pato expressed concern with receiving proposals over 40 units. He stated that he would like to see
proposals that make use of the land effectively and does not believe that proposals above 40 units would
meet this. He expressed concern with changing the language to “approximately.” Ms. Tung noted that the
Board will be able to pick whichever proposal it sees as best. The Affordable Housing Trust’s concern is
that the “up-to” language will not lead to quality proposals.
In response to Mr. Pato’s comments, Mr. Sandeen said that while “up to approximately 40” may
technically mean the same thing as “approximately 40”, he had been convinced over the past week by a
number of professionals in the business that the “up to” language would have an extremely deleterious
effect on the Town’s ability to attract proposals.
Ms. Tung, said that the Affordable Housing Trust is concerned that the Town will not receive proposals Ms. Tung, said that the Affordable Housing Trust is concerned that the Town will
not receive proposals
with the “up to” language based on recent data showing the range of affordable housing proposals that with the “up to” language based on recent data showing the range of affordable housing
proposals that
have been approved by the state.
Ms. Prosnitz, an Affordable Housing Trust member, stated that she does not expect the Town will receive Ms. Prosnitz, an Affordable Housing Trust member, stated that she does not expect
the Town will receive Ms. Prosnitz, an Affordable Housing Trust member, stated that she does not expect the Town will receive
large unit proposals and mentioned economy of scale, that fewer units will mean the cost per unit goes large unit proposals and mentioned economy of scale, that fewer units will mean
the cost per unit goes large unit proposals and mentioned economy of scale, that fewer units will mean the cost per unit goes
way up and will require a larger subsidy per unit, that the 40ish range is the range at which projects are way up and will require a larger subsidy per unit, that the 40ish range is
the range at which projects are way up and will require a larger subsidy per unit, that the 40ish range is the range at which projects are
approved.
Ms Hai emphasized that the Select Board had stated to Town Meeting that they would be looking for Ms Hai emphasized that the Select Board had stated to Town Meeting that they would be
looking for Ms Hai emphasized that the Select Board had stated to Town Meeting that they would be looking for Ms Hai emphasized that the Select Board had stated to Town Meeting that
they would be looking for
“approximately 40 units” for the project and RFP scope. Further, the professional advice received from “approximately 40 units” for the project and RFP scope. Further, the professional
advice received from “approximately 40 units” for the project and RFP scope. Further, the professional advice received from
our Regional Housing Officer and others working in the field of affordable housing development made our Regional Housing Officer and others working in the field of affordable housing
development made our Regional Housing Officer and others working in the field of affordable housing development made
clear that “up to” had a limiting effect. For those reason she rescinded her prior support for the “up to” clear that “up to” had a limiting effect. For those reason she rescinded
her prior support for the “up to” clear that “up to” had a limiting effect. For those reason she rescinded her prior support for the “up to”
language, and asked that the Board support the suggested, and previously supported “approximately 40”. language, and asked that the Board support the suggested, and previously supported
“approximately 40”. language, and asked that the Board support the suggested, and previously supported “approximately 40”. language, and asked that the Board support the suggested,
and previously supported “approximately 40”.
VOTE
: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the RFP, as : Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the RFP, as :
Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the RFP, as
amended with the language of “approximately 40 units”, and the Land Disposition Agreement, as amended with the language of “approximately 40 units”, and the Land Disposition Agreement,
as amended with the language of “approximately 40 units”, and the Land Disposition Agreement, as
attached.
DOCUMENTS: DOCUMENTS:
DRAFT LDA, DRAFT RFP Parcel 68-44, Draft RFP Timeline DRAFT LDA, DRAFT RFP Parcel 68-44, Draft RFP Timeline DRAFT LDA, DRAFT RFP Parcel 68-44, Draft RFP Timeline DRAFT LDA, DRAFT RFP
Parcel 68-44, Draft RFP Timeline
5. Discuss Recommended Diversity Equity & Inclusion Changes for Select Board Meetings Discuss Recommended Diversity Equity & Inclusion Changes for Select Board Meetings Discuss Recommended
Diversity Equity & Inclusion Changes for Select Board Meetings
Kelly Axtell, Deputy Town Manager, presented suggestions for the Board’s consideration in support Kelly Axtell, Deputy Town Manager, presented suggestions for the Board’s consideration
in support Kelly Axtell, Deputy Town Manager, presented suggestions for the Board’s consideration in support
inclusivity during meetings including: inclusivity during meetings including:
1. Drop formal address 1. Drop formal address
2. Ask how attendees would like to be addressed 2. Ask how attendees would like to be addressed
3. Use the non-gendered "Mx" instead of gendered Ms., Mr., etc.) 3. Use the non-gendered "Mx" instead of gendered Ms., Mr., etc.)
Ms. Hai explained that she broached this topic with the MMA Diversity Advisory Committee. Several of
the communities that are represented on the Advisory Committee have also sought to address this issue,
without finding a fully acceptable solution. One community chooses to use a person’s full name as they
have identified it on their Zoom account, or as they identify themselves at the microphone.
There was some consensus that the Board could ask people, including Board members, how they would
like to be addressed when speaking.
DOCUMENTS:
Tangible Development Presentation
2. Discuss Select Board Report for FY2024 Annual Town Report
Mr. Lucente explained that, as the Town’s fiscal year 2024 has drawn to a close, the Board is being asked
to begin preparations for the Select Board submission for the FY24 (July 1, 2023 – June 30, 2024) Annual
Town Report. The final report will be due for submission to the Town Report Coordinator by September
16, 2024.
The Board discussed items to be included in the Report and which Board members would focus on which
topics.
DOCUMENTS:
Select Board Report FY23 Annual Town Report, Select Board Report to 2024 Annual Select Board Report FY23 Annual Town Report, Select Board Report to 2024 Annual
Town Meeting
ADJOURN
VOTE
: Upon a motion duly made and seconded, the Select Board voted by roll call 4-0 to adjourn at : Upon a motion duly made and seconded, the Select Board voted by roll call 4-0 to adjourn
at : Upon a motion duly made and seconded, the Select Board voted by roll call 4-0 to adjourn at : Upon a motion duly made and seconded, the Select Board voted by roll call 4-0 to adjourn
at
8:50pm. 8:50pm.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
July 8, 2024
A meeting of the Lexington Select Board was called to order at 9:00am. on Monday, July 8, 2024, in the
Community Room, 1575 Massachusetts Avenue. Mr. Lucente, Chair; Mr. Pato, Ms. Barry, Ms. Hai and
Mr. Sandeen and Ms. Katzenback, Executive Clerk were present.
Also Present: Jon Wortmann, Novel Communication, LLC
Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager arrived at 11:00am as scheduled for
agenda item 2.
Mr. Lucente noted that this meeting is a work session, and thus there would not be a public comment Mr. Lucente noted that this meeting is a work session, and thus there would not be
a public comment
period.
ITEMS FOR INDIVIDUAL CONSIDERATION
1.1.Preparation for Transition to a New Town Manager Preparation for Transition to a New Town Manager
Jon Wortman facilitated a Select Board discussion to develop their expectations of a new town manager. Jon Wortman facilitated a Select Board discussion to develop their expectations
of a new town manager. Jon Wortman facilitated a Select Board discussion to develop their expectations of a new town manager. Jon Wortman facilitated a Select Board discussion to
develop their expectations of a new town manager.
Additionally, the Board discussed the qualities sought in a new town manager and development of Additionally, the Board discussed the qualities sought in a new town manager and development
of Additionally, the Board discussed the qualities sought in a new town manager and development of Additionally, the Board discussed the qualities sought in a new town manager and development
of Additionally, the Board discussed the qualities sought in a new town manager and development of
effective interview questions in order to identify those qualities when interviewing candidates. Finally, effective interview questions in order to identify those qualities when interviewing
candidates. Finally, effective interview questions in order to identify those qualities when interviewing candidates. Finally, effective interview questions in order to identify those
qualities when interviewing candidates. Finally,
the Board discussed steps to take for a successful onboarding of a new town manager. the Board discussed steps to take for a successful onboarding of a new town manager. the Board
discussed steps to take for a successful onboarding of a new town manager. the Board discussed steps to take for a successful onboarding of a new town manager.
Next Steps: The Board will develop a list of questions to use for August interviews of the town manager Next Steps: The Board will develop a list of questions to use for August interviews
of the town manager Next Steps: The Board will develop a list of questions to use for August interviews of the town manager
candidates.
2.2.Update of Select Board Goals Update of Select Board Goals
Each Board member provided a brief update on their assigned FY2024-2025 Goals. There Board Each Board member provided a brief update on their assigned FY2024-2025 Goals. There Board
Each Board member provided a brief update on their assigned FY2024-2025 Goals. There Board
consensus to revisit the status of the goals in January 2025.consensus to revisit the status of the goals in January 2025.consensus to revisit the status of the goals in January 2025.consensus
to revisit the status of the goals in January 2025.
ADJOURN
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to adjourn the VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0
to adjourn the VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to adjourn the
meeting at 11:55am. meeting at 11:55am.
A true record; Attest:
Kim Katzenback
Executive Clerk
SELECT BOARD MEETING
July 8, 2024
A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, July 8, 2024, via a A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday,
July 8, 2024, via a
hybrid meeting platform.hybrid meeting platform.Mr. Lucente, Chair; Mr. Pato, Ms. Barry, Ms. Hai, and Mr. Sandeen, were Mr. Lucente, Chair; Mr. Pato, Ms. Barry, Ms. Hai, and Mr. Sandeen,
were
present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager;present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager;and Ms. Katzenback,
Executive Clerk.
PUBLIC COMMENTS
Olga Guttag, 273 Emerson Road, asked that the Board work with the School Committee on the proposals Olga Guttag, 273 Emerson Road, asked that the Board work with the School Committee
on the proposals
being put forth. Specifically, the budget is too high and the proposed project for the school construction being put forth. Specifically, the budget is too high and the proposed project
for the school construction
has not been taken seriously enough. A design of a substantially lower cost should be considered. has not been taken seriously enough. A design of a substantially lower cost should be
considered.
Dawn McKenna, 9 Hancock Street, asked about a maintenance plan for the islands around the Battle Dawn McKenna, 9 Hancock Street, asked about a maintenance plan for the islands around
the Battle Dawn McKenna, 9 Hancock Street, asked about a maintenance plan for the islands around the Battle
Green. She stated the island is currently full of weeds. Green. She stated the island is currently full of weeds.
TOWN MANAGER REPORT
1. Town Manager Weekly Update
Mr. Malloy stated that the Library construction project came within the budget. Once the bids are fully Mr. Malloy stated that the Library construction project came within the budget.
Once the bids are fully Mr. Malloy stated that the Library construction project came within the budget. Once the bids are fully Mr. Malloy stated that the Library construction project
came within the budget. Once the bids are fully
vetted, that project will move forward.
DOCUMENTS
: Weekly Update 6-28-24; 7-5-24 : Weekly Update 6-28-24; 7-5-24
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS SELECT BOARD MEMBER CONCERNS AND LIAISON
REPORTS
1. Select Board Member Concerns and Liaison Reports Select Board Member Concerns and Liaison Reports Select Board Member Concerns and Liaison Reports
Ms. Hai noted that Lexpress passes are on sale and there are $20 unlimited annual passes. She encouraged Ms. Hai noted that Lexpress passes are on sale and there are $20 unlimited annual
passes. She encouraged Ms. Hai noted that Lexpress passes are on sale and there are $20 unlimited annual passes. She encouraged Ms. Hai noted that Lexpress passes are on sale and there
are $20 unlimited annual passes. She encouraged
people to use Lexpress. people to use Lexpress.
Mr. Pato stated that the School Building Committee met today. They requested a summit meeting as soon Mr. Pato stated that the School Building Committee met today. They requested a summit
meeting as soon Mr. Pato stated that the School Building Committee met today. They requested a summit meeting as soon
as is reasonably possible in July or early August to bring together the School Building Committee, Select as is reasonably possible in July or early August to bring together the School
Building Committee, Select as is reasonably possible in July or early August to bring together the School Building Committee, Select
Board, School Committee, financial committees, and the Recreation Committee. Board, School Committee, financial committees, and the Recreation Committee. Board, School Committee, financial
committees, and the Recreation Committee.
DOCUMENTS:
07082024_Select_Board_Announcements_and_Liaison_Reports_ 07082024_Select_Board_Announcements_and_Liaison_Reports_
CONSENT AGENDA
1. Approve and Sign Eagle Scout Commendation Letter – Amelia Grace Tan Approve and Sign Eagle Scout Commendation Letter – Amelia Grace Tan
To approve and sign a letter of commendation congratulating Amelia Grace Tan of BSA 119 for attaining
the highest rank of Eagle in scouting.
DOCUMENTS:
2024.06.18 Letter from Eagle Scouts_Redacted, Eagle Letter - Amelia Grace Tan 119
2. Approve and Sign Proclamation – Massachusetts Emancipation Day aka Quock Walker Day
To approve and sign a proclamation recognizing July 8, 2024 as Massachusetts Emancipation Day aka
Quock Walker Day in the Town of Lexington.
DOCUMENTS:
2024 Massachusetts Emancipation Day aka Quock Walker Day Proclamation.docx
3. Approve Select Board Committee Appointment
Lexington Housing Authority – Tenant Member Seat – Mena Bell
Town Celebrations Committee- Yifang Gong, David Grabel
To appoint Mena Bell as the Tenant Board Member to the Lexington Housing Authority Board to the
unexpired term of Maureen Rynn set to expire on March 31, 2027, to be effective immediately. unexpired term of Maureen Rynn set to expire on March 31, 2027, to be effective immediately.
To appoint Yfang Gong to the Town Celebrations Committee to the unexpired term ending June 30, 2027 To appoint Yfang Gong to the Town Celebrations Committee to the unexpired term ending
June 30, 2027
and appoint David Grabel to the Town Celebrations Committee to the unexpired term ending June 30, and appoint David Grabel to the Town Celebrations Committee to the unexpired term ending
June 30,
2025, to be effective immediately.
4. Approve Select Board Committee Reappointments Town Celebrations Subcommittee Approve Select Board Committee Reappointments Town Celebrations Subcommittee Approve Select Board Committee
Reappointments Town Celebrations Subcommittee
To reappoint Perla Walling-Sotolong to the Town Celebrations Subcommittee for a one-year term ending To reappoint Perla Walling-Sotolong to the Town Celebrations Subcommittee for a one-year
term ending To reappoint Perla Walling-Sotolong to the Town Celebrations Subcommittee for a one-year term ending
on June 30, 2025.
5. Approve Select Board Committee Resignation Lexington Tree Committee Approve Select Board Committee Resignation Lexington Tree Committee Approve Select Board Committee Resignation
Lexington Tree Committee
To accept the resignation of James Wood from the Lexington Tree Committee, effective August 1, 2024. To accept the resignation of James Wood from the Lexington Tree Committee, effective
August 1, 2024. To accept the resignation of James Wood from the Lexington Tree Committee, effective August 1, 2024.
DOCUMENTS:
2024 Resignation - Tree Committee from James Wood_Redacted 2024 Resignation - Tree Committee from James Wood_Redacted 2024 Resignation - Tree Committee from James Wood_Redacted 2024
Resignation - Tree Committee from James Wood_Redacted
6. Approve Select Board Meeting Minutes Approve Select Board Meeting Minutes
To approve and release the following minutes: June 17, 2024 Select Board. To approve and release the following minutes: June 17, 2024 Select Board. To approve and release the following
minutes: June 17, 2024 Select Board.
DOCUMENTS: DOCUMENTS:
DRAFT 06172024 Select Board minutes DRAFT 06172024 Select Board minutes DRAFT 06172024 Select Board minutes DRAFT 06172024 Select Board minutes
7. Approve Water & Sewer Commitments Approve Water & Sewer Commitments Approve Water & Sewer Commitments
Water & Sewer Cycle 9 Billing March including Bedford fee: $288,452.56 Water & Sewer Cycle 9 Billing March including Bedford fee: $288,452.56 Water & Sewer Cycle 9 Billing March including
Bedford fee: $288,452.56
Water & Sewer Cycle 9 Billing April including Bedford fee: $273,142.91 Water & Sewer Cycle 9 Billing April including Bedford fee: $273,142.91 Water & Sewer Cycle 9 Billing April including
Bedford fee: $273,142.91
Water & Sewer May Finals 2024: $5,359.54 Water & Sewer May Finals 2024: $5,359.54
To approve the above Water & Sewer Commitments. To approve the above Water & Sewer Commitments.
DOCUMENTS:
SB Meeting W/S SB Meeting W/S
8. Accept Drainage Easement – 65 Winter Street
To approve the easement agreement at 65 Winter Agreement and further to authorize the Select Board to
execute the agreement.
DOCUMENTS:
Easement Agreement, Certificate of Trustees
9. Approve Battle Green Use Request – Lexington Minute Men – 2024 Change of Command
Ceremony
To approve the request from Lexington Minute Men, Inc. to use the middle of the Battle Green on the
Harrington Road side by the flagpole on Sunday, September 8, 2024 from 12:00pm to 4:30pm for the
purpose of their 2024 Change of Command Ceremony.
10. Amend Battle Green Permit - Semiquincentennial Commission (Lex250) & Road Closure
Request on Massachusetts Avenue to Add a Rain Date
To approve adding a rain date of July 20, 2024 onto Battle Green use permit for the Semiquincentennial
Commission (Lex250) ‘Parker’s Prelude’ event and the road closure of Massachusetts Avenue from
Bedford Street to Harrington Road on Saturday, July 13, 2024 between 11:00am to 2:00pm; Rain Date Bedford Street to Harrington Road on Saturday, July 13, 2024 between 11:00am to 2:00pm;
Rain Date
Saturday, July 20, 2024 between 11:00am to 2:00pm
VOTE
: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent : Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent :
Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Consent
Agenda. Agenda.
ITEMS FOR INDIVIDUAL CONSIDERATION ITEMS FOR INDIVIDUAL CONSIDERATION
1. FY2024 Budget Adjustments
Ms. Barry noted that she would recuse herself from the Police salary adjustment discussion and votes. Ms. Barry noted that she would recuse herself from the Police salary adjustment
discussion and votes. Ms. Barry noted that she would recuse herself from the Police salary adjustment discussion and votes. Ms. Barry noted that she would recuse herself from the Police
salary adjustment discussion and votes.
Carolyn Kosnoff, Assistant Town Manager for Finance, and Rosalyn Impink, Budget Officer presented Carolyn Kosnoff, Assistant Town Manager for Finance, and Rosalyn Impink, Budget Officer
presented Carolyn Kosnoff, Assistant Town Manager for Finance, and Rosalyn Impink, Budget Officer presented
the FY2024 end-of-year budget adjustments, including five End-of-Year (EOY) budget transfer requests, the FY2024 end-of-year budget adjustments, including five End-of-Year (EOY) budget
transfer requests, the FY2024 end-of-year budget adjustments, including five End-of-Year (EOY) budget transfer requests,
four Salary Adjustment (SA) transfers, and one Revolving Fund authorization increase. No Reserve Fund four Salary Adjustment (SA) transfers, and one Revolving Fund authorization increase.
No Reserve Fund four Salary Adjustment (SA) transfers, and one Revolving Fund authorization increase. No Reserve Fund
transfers are being requested for the end of FY2024. transfers are being requested for the end of FY2024. transfers are being requested for the end of FY2024.
Ms. Impink reviewed the EOYs. She explained that the first transfer is for Property and Liability Ms. Impink reviewed the EOYs. She explained that the first transfer is for Property
and Liability Ms. Impink reviewed the EOYs. She explained that the first transfer is for Property and Liability
Insurance. Insurance rates have outpaced the projections. For the past two fiscal years, Staff budgeted an Insurance. Insurance rates have outpaced the projections. For the past two
fiscal years, Staff budgeted an Insurance. Insurance rates have outpaced the projections. For the past two fiscal years, Staff budgeted an
11% increase for FY24 over FY23 and a 15% increase for FY25 over FY24. The proposal is to move 11% increase for FY24 over FY23 and a 15% increase for FY25 over FY24. The proposal is
to move 11% increase for FY24 over FY23 and a 15% increase for FY25 over FY24. The proposal is to move
$25,000 from the Health Insurance account, to catch this line up to where it should be. $25,000 from the Health Insurance account, to catch this line up to where it should be. $25,000
from the Health Insurance account, to catch this line up to where it should be. $25,000 from the Health Insurance account, to catch this line up to where it should be.
In FY24, the Health Department was separated from the Land Use Housing and Development In FY24, the Health Department was separated from the Land Use Housing and Development In FY24,
the Health Department was separated from the Land Use Housing and Development
Department. To facilitate that change, two staff members were regraded to reflect increased Department. To facilitate that change, two staff members were regraded to reflect increased
Department. To facilitate that change, two staff members were regraded to reflect increased
responsibilities. Those were not originally budgeted for at the time that the budget was passed. The responsibilities. Those were not originally budgeted for at the time that the budget
was passed. The responsibilities. Those were not originally budgeted for at the time that the budget was passed. The
Department also paid a part time temporary employee to help get the Department up and running, which Department also paid a part time temporary employee to help get the Department up
and running, which Department also paid a part time temporary employee to help get the Department up and running, which
was budgeted for in Contracted Services. The request is to transfer $9,500 from the Department's was budgeted for in Contracted Services. The request is to transfer $9,500 from the Department's
expenses to Personal Services. expenses to Personal Services.
Legal services this year went over budget, due to litigation as well as legal expenses related to affordable Legal services this year went over budget, due to litigation as well as legal
expenses related to affordable
housing and the Affordable Housing Trust. The request is to transfer $96,000 into this line item from the housing and the Affordable Housing Trust. The request is to transfer $96,000
into this line item from the
Town Manager's budget and the Land Use Housing and Development budget.
This year the Clerk's office rented poll pads for voter check in during elections. These were more
expensive than anticipated but reduced the need for staff. The request is to transfer $15,000 from the
Clerk's Election Salary budget to Electronic Contract Services to cover this overage.
Tech support for Town Meeting from the IT Department was not something that was budgeted for, as it
was a relatively new need. This was being managing within the IT overtime budget for the past couple
years, which pushed the line item over due to other overtime expenses. The request is to transfer $8,000
from IT Expenses to cover Personal Services.
Ms. Impink reviewed the SAs. There is currently $2,773,010 in the account. Tonight's adjustments total to
$1,070,500, leaving just over $1.7M in the account. Regarding the Fire Department, the union contract
was settled in FY23. The request is to transfer $1,030,000 to cover the over budget amount. This will
cover retroactive pay, holiday pay, vacation buybacks, and overtime expenses related to wage increases
from the contract. In FY24, the Library union contract was settled. Those increases were not included in
the original budget, and the request is for $25,000. In terms of the Select Board, employee turnover this
year incurred a vacation buyback, which was an unanticipated expense. The request is for $2,500 to cover
that overage.
Ms. Impink reviewed the Revolving Fund increase. The Compost Revolving Fund exceeded projected Ms. Impink reviewed the Revolving Fund increase. The Compost Revolving Fund exceeded projected
revenues this year. However, this led to additional sales tax, which put the Fund over its total spending revenues this year. However, this led to additional sales tax, which put the
Fund over its total spending
cap. The Fund has an adequate balance to support the requested increase of $65,000, putting the cap. The Fund has an adequate balance to support the requested increase of $65,000, putting
the
authorization cap at $940,000.
Regarding the Police Department (Ms. Barry recused herself from this itemMs. Barry recused herself from this itemMs. Barry recused herself from this item) Ms. Impink explained that )
Ms. Impink explained that
there were several vacation buybacks and overtimes incurred to cover vacancies. This pushed the there were several vacation buybacks and overtimes incurred to cover vacancies. This pushed
the there were several vacation buybacks and overtimes incurred to cover vacancies. This pushed the
Department over budget. The request is to transfer $13,000 from the Salary Reserve account. Department over budget. The request is to transfer $13,000 from the Salary Reserve account.
Department over budget. The request is to transfer $13,000 from the Salary Reserve account.
Bob Pressman, 22 Locust Ave. and member of the CPC, asked the total legal budget for the period being Bob Pressman, 22 Locust Ave. and member of the CPC, asked the total legal budget
for the period being Bob Pressman, 22 Locust Ave. and member of the CPC, asked the total legal budget for the period being
discussed. Ms. Kosnoff stated that this was $390,000. Mr. Pressman stated that the requested amount for discussed. Ms. Kosnoff stated that this was $390,000. Mr. Pressman stated that
the requested amount for discussed. Ms. Kosnoff stated that this was $390,000. Mr. Pressman stated that the requested amount for discussed. Ms. Kosnoff stated that this was $390,000.
Mr. Pressman stated that the requested amount for
this item seems reasonable to support this activity. this item seems reasonable to support this activity.
Summary of Requested FY2024 End-of-Year Budget AdjustmentsSummary of Requested FY2024 End-of-Year Budget Adjustments
Revolving Revolving
Fund Fund
Transfer from Transfer from End-of-Year End-of-Year
Authorization Authorization
Salary Salary (Interdepartmental) (Interdepartmental)
Total
Increase
AdjustmentAdjustmentTransferTransferAdjustment
Department
Prop. & Liability InsuranceProp. & Liability Insurance$ -$ -$$25,00025,000$ -$25,000
Police DepartmentPolice Department$13,000$13,000$13,000$$-$ -$13,000
Fire DepartmentFire Department$1,030,000$1,030,000$1,030,000$-$ -$1,030,000
Library$ 25,000$ 25,000$$-$ -$25,000
Health DepartmentHealth Department$ -$ -$9,500$ -$9,500
Select Board$2,500$-$ -$2,500
Select Board - Legal$ -$ -$96,000$ -$96,000
Town Clerk$ -$ -$15,000$ -$15,000
Innovation & Technology$ -$8,000$ -$8,000
Compost Revolving$ -$-$ 65,000-$65,000
$1,070,500$153,500$ 65,000$1,289,000
VOTE
: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve and authorize the
Chair to sign the five End-of-Year budget transfers, three Salary Adjustment transfers, and one Revolving
Fund authorization increase as presented.
VOTE
: Upon a motion duly made and seconded, the Select Board voted 4-0 to approve and authorize the
Chair to sign the Police Department Salary Adjustment transfer as presented.
DOCUMENTS:
ALLBudgetTransfers_YE_FY2024
2. Discussion Regarding Potential Summit on Sustainable Efforts and Historic Preservation
Mr. Malloy explained that this is a brainstorming session for the Board to discuss the intersection of
historic preservation and sustainable improvements to private (and public) property. There have been
instances of property owners seeking to make improvements to their property to make structures more
energy efficient, only to run into historic preservation restrictions. This discussion is to ascertain whether energy efficient, only to run into historic preservation restrictions.
This discussion is to ascertain whether
the Board is interested in creating an Ad Hoc Committee consisting of two members of Sustainable the Board is interested in creating an Ad Hoc Committee consisting of two members of
Sustainable
Lexington, one member of the Historic Districts Commission, one member of the Historic Commission, Lexington, one member of the Historic Districts Commission, one member of the Historic
Commission,
and one member of the Select Board, working with the Sustainability and Resilience Officer, to review and one member of the Select Board, working with the Sustainability and Resilience
Officer, to review
Town Bylaws and make any recommendations that would facilitate sustainable improvements while Town Bylaws and make any recommendations that would facilitate sustainable improvements
while Town Bylaws and make any recommendations that would facilitate sustainable improvements while
maintaining the historic look of properties.
Paul O’Shaughnessy, 61 Ivan Street and Chair of the HDC, stated that the HDC would welcome the input Paul O’Shaughnessy, 61 Ivan Street and Chair of the HDC, stated that the HDC would
welcome the input Paul O’Shaughnessy, 61 Ivan Street and Chair of the HDC, stated that the HDC would welcome the input
from Sustainability on these items.
Dawn McKenna, 9 Hancock Street, asked about the role of the Historical Commission in this process. It Dawn McKenna, 9 Hancock Street, asked about the role of the Historical Commission
in this process. It Dawn McKenna, 9 Hancock Street, asked about the role of the Historical Commission in this process. It Dawn McKenna, 9 Hancock Street, asked about the role of the
Historical Commission in this process. It
should be made clear what their authority is in this. should be made clear what their authority is in this.
Wendell Kalsow, 25 Summit Road and member of the Historical Commission, stated that the Wendell Kalsow, 25 Summit Road and member of the Historical Commission, stated that the Wendell
Kalsow, 25 Summit Road and member of the Historical Commission, stated that the
Commission does not regulate color of houses and has not imposed this on any applicant, to his Commission does not regulate color of houses and has not imposed this on any applicant,
to his Commission does not regulate color of houses and has not imposed this on any applicant, to his
knowledge. He asked that each group involved in this Ad Hoc Committee have one or two knowledge. He asked that each group involved in this Ad Hoc Committee have one or two knowledge.
He asked that each group involved in this Ad Hoc Committee have one or two knowledge. He asked that each group involved in this Ad Hoc Committee have one or two
representatives involved. representatives involved.
3. Update on Town Manager Search Screening Committee Timeline Update on Town Manager Search Screening Committee Timeline Update on Town Manager Search Screening Committee Timeline
Ms. Hai stated that today was the deadline for submissions and, as of this morning, twenty applications Ms. Hai stated that today was the deadline for submissions and, as of this morning,
twenty applications Ms. Hai stated that today was the deadline for submissions and, as of this morning, twenty applications Ms. Hai stated that today was the deadline for submissions
and, as of this morning, twenty applications
have already been processed, with an expectation of approximately twenty-four total. There is a Search have already been processed, with an expectation of approximately twenty-four total.
There is a Search have already been processed, with an expectation of approximately twenty-four total. There is a Search have already been processed, with an expectation of approximately
twenty-four total. There is a Search
Screening Committee meeting on Wednesday to complete an initial review of the pool of candidates. The Screening Committee meeting on Wednesday to complete an initial review of the pool
of candidates. The Screening Committee meeting on Wednesday to complete an initial review of the pool of candidates. The
goal is to eventually bring in no more than ten people for the Committee to meet with. A finalist pool of goal is to eventually bring in no more than ten people for the Committee to
meet with. A finalist pool of goal is to eventually bring in no more than ten people for the Committee to meet with. A finalist pool of
likely three to five candidates will then be brought to the Board. likely three to five candidates will then be brought to the Board. likely three to five candidates will then be brought
to the Board.
Ms. Barry asked if internal candidates go through the same process as external candidates. Ms. Hai stated Ms. Barry asked if internal candidates go through the same process as external
candidates. Ms. Hai stated
that the process is the same for all candidates. that the process is the same for all candidates.
4. Discussion on the Plastic Bottle Ban Policy - Municipal Services Discussion on the Plastic Bottle Ban Policy - Municipal Services
Mr. Malloy reviewed the updated versions of the policy with the Board. The Board previously had a
concern regarding third parties using the Town facilities and enforcement of the prohibition on these third
parties. The Town has enough facilities and enough third-party users of Town facilities that there is not
sufficient staffing to enforce this on third party users. The edits include changing "required" to "expected"
in the redline version. However, that entire sentence could be eliminated, and the Town could focus on
internal operations initially and then work on the external aspect of third-party users at a future
modification of this policy.
Ms. Barry noted that the policy should be amended to reflect if the Town actually has the purview to stop
the Schools from purchasing. She also suggested a clause regarding departments carrying water during
extremely high temperatures. Mr. Pato stated that he believes this is covered under emergency exemptions
in Section 4.
Mr. Lucente expressed concern regarding how this will be perceived in the community at large by users
of the public facilities and properties. The transition period is unknown by any users. He is concerned that
this policy will also not be enforced. He suggested doing more outreach and consider removing the parts
about third parties altogether. This policy could create confusion, resentment, and anger.
Mr. Sandeen noted that the Board previously heard from the students proposing this policy that they
would be approaching the School Committee with a similar policy.
Mr. Pato stated that there is clearly a policy that the Town can implement with regard to municipal Mr. Pato stated that there is clearly a policy that the Town can implement with regard
to municipal
services. The second dimension is regarding third party users who have permitted uses. The expectation services. The second dimension is regarding third party users who have permitted
uses. The expectation
for those users is that the Town has adopted a no plastic container, single use bottle policy. People who for those users is that the Town has adopted a no plastic container, single
use bottle policy. People who
rent public facilities and want to sell water are already covered under the policy that was already passed rent public facilities and want to sell water are already covered under the
policy that was already passed rent public facilities and want to sell water are already covered under the policy that was already passed
stating that plastic bottles cannot be used. Ms. Hai stated that it is still unclear how this will be enforced. stating that plastic bottles cannot be used. Ms. Hai stated that it
is still unclear how this will be enforced. stating that plastic bottles cannot be used. Ms. Hai stated that it is still unclear how this will be enforced.
Ms. Barry expressed concern with the lack of outreach on this item. She would rather people embrace this Ms. Barry expressed concern with the lack of outreach on this item. She would
rather people embrace this Ms. Barry expressed concern with the lack of outreach on this item. She would rather people embrace this
policy than try to get away with it, making enforcement even more difficult. policy than try to get away with it, making enforcement even more difficult.
Mr. Pato stated that the proposed change in language, to be an expectation rather than requirement, Mr. Pato stated that the proposed change in language, to be an expectation rather
than requirement, Mr. Pato stated that the proposed change in language, to be an expectation rather than requirement, Mr. Pato stated that the proposed change in language, to be an
expectation rather than requirement,
reflects on the fact that this will not yet be enforced. The communication shows that the community reflects on the fact that this will not yet be enforced. The communication shows that
the community reflects on the fact that this will not yet be enforced. The communication shows that the community reflects on the fact that this will not yet be enforced. The communication
shows that the community
values not generating excess plastic waste. Ms. Barry stated that most people will see this as something to values not generating excess plastic waste. Ms. Barry stated that most people
will see this as something to values not generating excess plastic waste. Ms. Barry stated that most people will see this as something to
be enforced. She recommended including language that the Select Board will be considering developing a be enforced. She recommended including language that the Select Board will be considering
developing a be enforced. She recommended including language that the Select Board will be considering developing a
policy that would apply to third parties. If this is not going to be enforced, it may make it more difficult policy that would apply to third parties. If this is not going to be enforced,
it may make it more difficult policy that would apply to third parties. If this is not going to be enforced, it may make it more difficult
for people to take other items of enforcement seriously. for people to take other items of enforcement seriously. for people to take other items of enforcement seriously.
stst
Ms. Hai stated that she would be okay with the municipal policy starting on September 1Ms. Hai stated that she would be okay with the municipal policy starting on September 1Ms. Hai
stated that she would be okay with the municipal policy starting on September 1 along with
language that encourages third party users to join in this effort transitioning into 2025. The group of language that encourages third party users to join in this effort transitioning
into 2025. The group of language that encourages third party users to join in this effort transitioning into 2025. The group of
students that suggested this could then be asked to create some catchy signage to spread the word around students that suggested this could then be asked to create some catchy signage
to spread the word around students that suggested this could then be asked to create some catchy signage to spread the word around
Town.
Laura Swain, 29 Locust Ave., stated that the purpose of the policy is to encourage people to bring Laura Swain, 29 Locust Ave., stated that the purpose of the policy is to encourage
people to bring Laura Swain, 29 Locust Ave., stated that the purpose of the policy is to encourage people to bring
reusable water bottles. The cost of this policy should thus be close to minimal. It is clear that municipal reusable water bottles. The cost of this policy should thus be close to minimal.
It is clear that municipal reusable water bottles. The cost of this policy should thus be close to minimal. It is clear that municipal
departments should be able to implement this quite easily. It would be wise to include language that third-departments should be able to implement this quite easily. It would be wise
to include language that third-departments should be able to implement this quite easily. It would be wise to include language that third-
party users of the Town’s facilities will eventually be required to comply. party users of the Town’s facilities will eventually be required to comply. party users of the Town’s facilities
will eventually be required to comply.
Dawn McKenna, 9 Hancock Street, stated that there is no way to know the unintended consequences of Dawn McKenna, 9 Hancock Street, stated that there is no way to know the unintended
consequences of
this policy. She suggested the Board ask each Department, and potentially the School, to conduct data this policy. She suggested the Board ask each Department, and potentially the School,
to conduct data
collection through the summer to determine which activities there are in which single-use water is used. collection through the summer to determine which activities there are in which
single-use water is used.
Lin Jensen, Town Meeting Member Precinct 8, stated that cans are being used to replace many plastic
bottles and these could be used for events.
There was agreement on the Board to see revised language for this policy per the discussion, while also
stst
having Town Departments move forward with a September 1 implementation.
DOCUMENTS:
Redline Policy - Updated 7-3-24, Clean Policy - Updated 7-3-24
5. Review and Approve Conduct and Decorum for Public Meetings Policy
Mr. Lucente explained that the Conduct and Decorum for Public Meetings Policy establishes guidelines
for maintaining an orderly and respectful environment during public meetings, ensuring compliance with
recent Massachusetts Supreme Judicial Court rulings. Initially presented on December 18, 2023, the
Board requested revisions to incorporate additional feedback and align with other Town documents. He
and Mr. Sandeen drafted the policy, emphasizing public participation and decorum. The Town Clerk
provided feedback with was incorporated into the policy, as it will replace page 17 of the Town Clerk’s
Boards and Committees Handbook (2024 Edition). He reviewed a couple of pieces of feedback received.
The Board discussed potential changes to the policy and agreed to review revised language at a future The Board discussed potential changes to the policy and agreed to review revised
language at a future
meeting.
DOCUMENTS:
Conduct and Decorum for Public Meetings Policy Conduct and Decorum for Public Meetings Policy
6. Review and Approve Lex250 Recommendation for Dignitaries Invitations Review and Approve Lex250 Recommendation for Dignitaries Invitations Review and Approve Lex250 Recommendation
for Dignitaries Invitations
Mr. Lucente explained that the Semiquincentennial Commission has prepared a comprehensive report Mr. Lucente explained that the Semiquincentennial Commission has prepared a comprehensive
report Mr. Lucente explained that the Semiquincentennial Commission has prepared a comprehensive report
thth
outlining the recommended dignitary invitations for the 250outlining the recommended dignitary invitations for the 250 Anniversary of the Battle of Lexington in Anniversary of the Battle
of Lexington in
April 2025. Extensive community feedback was gathered through public listening sessions and online April 2025. Extensive community feedback was gathered through public listening sessions
and online April 2025. Extensive community feedback was gathered through public listening sessions and online
comments, ensuring the event reflects the diverse views of Lexington residents. This report emphasizes comments, ensuring the event reflects the diverse views of Lexington residents.
This report emphasizes comments, ensuring the event reflects the diverse views of Lexington residents. This report emphasizes comments, ensuring the event reflects the diverse views
of Lexington residents. This report emphasizes
the importance of inclusivity, historical significance, and diplomatic relations to ensure a diverse and the importance of inclusivity, historical significance, and diplomatic relations
to ensure a diverse and the importance of inclusivity, historical significance, and diplomatic relations to ensure a diverse and the importance of inclusivity, historical significance,
and diplomatic relations to ensure a diverse and
enriching celebration. The report highlights Lexington's tradition of inviting dignitaries for significant enriching celebration. The report highlights Lexington's tradition of inviting
dignitaries for significant enriching celebration. The report highlights Lexington's tradition of inviting dignitaries for significant
historical milestones, showcasing the Town's role in American history. The report and recommendations historical milestones, showcasing the Town's role in American history. The report
and recommendations historical milestones, showcasing the Town's role in American history. The report and recommendations
were approved unanimously by the Semiquincentennial Commission on June 26, 2024. The Board is were approved unanimously by the Semiquincentennial Commission on June 26, 2024. The Board
is were approved unanimously by the Semiquincentennial Commission on June 26, 2024. The Board is
being asked to review the list of recommendations and vote on the invitation list. being asked to review the list of recommendations and vote on the invitation list. being asked to
review the list of recommendations and vote on the invitation list. being asked to review the list of recommendations and vote on the invitation list.
Mr. Sandeen expressed his concern about the proposal to invite twice as many dignitaries as were invited Mr. Sandeen expressed his concern about the proposal to invite twice as many
dignitaries as were invited Mr. Sandeen expressed his concern about the proposal to invite twice as many dignitaries as were invited
in 1975. He is uncomfortable with inviting all former presidents, all former governors, and all former in 1975. He is uncomfortable with inviting all former presidents, all former governors,
and all former in 1975. He is uncomfortable with inviting all former presidents, all former governors, and all former
vice-presidents, that this is an event for the people and did not want the attendance of so many dignitaries vice-presidents, that this is an event for the people and did not want the
attendance of so many dignitaries vice-presidents, that this is an event for the people and did not want the attendance of so many dignitaries
to distract from the event. to distract from the event.
VOTEVOTE
: Upon a motion duly made and seconded, the Select Board voted 4-0-1, with Mr. Sandeen : Upon a motion duly made and seconded, the Select Board voted 4-0-1, with Mr. Sandeen : Upon a
motion duly made and seconded, the Select Board voted 4-0-1, with Mr. Sandeen
abstaining, to approve the recommendation of the Semiquincentennial Commission to invite dignitaries to abstaining, to approve the recommendation of the Semiquincentennial Commission
to invite dignitaries to abstaining, to approve the recommendation of the Semiquincentennial Commission to invite dignitaries to
thth
the 250 Anniversary of the Battle of Lexington as outlined in the report dated July 8, 2024. Anniversary of the Battle of Lexington as outlined in the report dated July 8, 2024. Anniversary
of the Battle of Lexington as outlined in the report dated July 8, 2024.
DOCUMENTS: DOCUMENTS:
Semiquincentennial Commission (Lex250) Recommendation on Invitations to Semiquincentennial Commission (Lex250) Recommendation on Invitations to
Dignitaries July 2024 Dignitaries July 2024
ADJOURN
VOTE
: Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to adjourn at : Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to adjourn
at : Upon a motion duly made and seconded, the Select Board voted by roll call 5-0 to adjourn at
8:23pm. 8:23pm.
A true record; Attest:
Kristan Patenaude
Recording Secretary
COMMONWEALTH OF MASSACHUSETTS
WILLIAM FRANCIS GALVIN
SECRETARY OF THE COMMONWEALTH
WARRANT FOR 2024 STATE PRIMARY
Middlesex, ss.
To the Constables of the Town of Lexington
GREETINGS:
In the name of the Commonwealth, you are hereby required to notify and warn the inhabitants of the Town of
Lexington who are qualified to vote in Primaries to vote at:
PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL;
PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL
BUILDING; PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY
MEMORIAL BUILDING; PRECINCT SEVEN, LEXINGTON COMMUNITY CENTER; PRECINCT EIGHT,
SAMUEL HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, LEXINGTON COMMUNITY
CENTER,
TUESDAY, THE THIRD DAY OF SEPTEMBER, 2024,
on from 7:00 A.M. to 8:00 P.M. for the following purpose:
To cast their votes in the State Primaries for the candidates of political parties for the following offices:
SENATOR IN CONGRESS ...................................................................... FOR THIS COMMONWEALTH
REPRESENTATIVE IN CONGRESS ...................................................... FIFTH DISTRICT
COUNCILLOR .......................................................................................... THIRD DISTRICT
SENATOR IN GENERAL COURT (precincts 1,2, 4-7) .......................... FOURTH MIDDLESEX DISTRICT
SENATOR IN GENERAL COURT ((precincts 3,8,9) ............................. THIRD MIDDLESEX DISTRICT
REPRESENTATIVE IN GENERAL COURT (precincts 1-5, 7-9) ........... FIFTEENTH MIDDLESEX DISTRICT
REPRESENTATIVE IN GENERAL COURT (precinct 6) ........................ TWENTY-FIRST MIDDLESEX DISTRICT
CLERK OF COURTS ................................................................................. MIDDLESEX COUNTY
REGISTER OF DEEDS .......................................................................... MIDDLESEX SOUTHERN DISTRICT
Hereof fail not and make return of this Warrant with your doings thereon at the time and place of said voting.
Given under our hands this 22nd day of July, 2024.
_____________________________________ _____________________________________
Douglas M. Lucente Joseph N. Pato
_____________________________________ _____________________________________
Suzanne E. Barry Jill I. Hai
_____________________________________
Mark D. Sandeen
Select Board of Lexington
I have served the foregoing warrant by posting a printed copy thereof in the Town Office Building, 7 days at least before the time of said Primary.
_____________________________________ ______________ , 2024.
Constable of Lexington
August 27, 2024,September 3, 2024
Warrant must be posted by (at least seven days prior to the State Primary).
EASEMENT AGREEMENT
This Easement Agreement (this “Agreement”) is entered into as of the _____ day of
__________, 2024, by and among FAIRLAND COMMONS LLC, a Massachusetts limited
liability company having an address of 1 Garfield Circle, Unit 3, Burlington, MA 01803 (the
“Owner ”), and the TOWN OF LEXINGTON, acting by and through its Select Board, a
Massachusetts municipal corporation, having an address of 1625 Massachusetts Avenue,
Lexington, Massachusetts 02420 (the “Town”).
WHEREAS, this Agreement is entered into based on the authority granted by two-thirds
vote taken under Article 12 of the 2024 Annual Town Meeting, a certified copy of which vote is
recorded herewith;
WHEREAS, pursuant to that certain Quitclaim Deed recorded with the Middlesex South
Registry of Deeds (the “Registry”) at Book 81590, Page 249, the Owner is the fee simple owner
of that parcel of land in Lexington, Middlesex County, Massachusetts identified as “Parcel C” on
that certain plan entitled “Proposed Residential Development in Lexington, MA – Subdivision
Plan” dated December 27, 2022, prepared by DeCelle-Burke-Sala & Associates, Inc. and recorded
with the Registry as Plan 204 of 2023, Sheet 2 of 4 (the “Property”); and
WHEREAS, the Owner has agreed to grant to the Town, for the construction, installation,
operation, and maintenance of a water pump station, certain easements in, over, across, upon, and
under certain portions of the Property shown as “Proposed Utility Easement” (the “Easement
Area”) on a plan entitled “Proposed Residential Development in Lexington, MA – Property Rights,
Dimensional Standards & Easement Plan” dated June 29, 2022 and revised through September 25,
2022, prepared by DeCelle-Burke-Sala & Associates, Inc., and recorded with the Registry as Plan
204 of 2023, Sheet 4 of 4 (the “Plan”), pursuant to the terms and conditions of this Agreement.
NOW, THEREFORE for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, each of the parties covenants and agrees as follows:
1. Grant of Easement. The Owner hereby grants to the Town a perpetual, non-exclusive right
and easement (the “Easement”) to construct, reconstruct, install, repair, maintain, operate, use,
inspect, and patrol, a water pump station and all associated lines, connections, and all other
equipment and appurtenances, (any of which may be erected and/or constructed at the same or
different times) (collectively, the “Facilities”), as may be reasonably necessary for the convenient
construction, reconstruction, installation, repair, maintenance, operation, use, inspection and
patrolling of the Facilities over, under, through, across, within, and upon the Easement Area. In
addition, the Owner grants the following rights and easements to the Town in connection with the
Easement:
a. The right and easement from time to time, without further payment therefor, to clear
and keep cleared by physical, chemical or other means, the Easement Area of trees,
underbrush, and above and below ground buildings or structures (the first clearing may
be for less than the full width and may be widened from time to time to the full width);
b. The right and easement to renew, replace, add to, and otherwise change the Facilities
and each and every part thereof and all appurtenances thereto and the locations thereof
within the Easement Area;
c. The right and easement to pass and repass on foot and with vehicles and equipment
along the Easement Area and over the Property as reasonably required;
d. The right to excavate, remove soils from, fill and/or change the grade of the Easement
Area as is reasonable, necessary, and proper in connection with the exercise of the
rights and easements taken herein; and
e. Any and all additional and/or incidental rights needed to construct, reconstruct, install,
repair, maintain, operate, use, inspect, patrol, renew, replace, add to, and otherwise
change the Facilities, for the purposes of this Agreement, over, under, through, across,
within, and upon the Easement Area.
2. Prohibited Uses. No acts are permitted within the Easement Area which are inconsistent
with the rights and easements hereby conveyed. This Agreement is not intended to prohibit the
use of the Easement Area by the Owner and the Owner’s employees, licensees, and invitees,
provided that such use does not unreasonably interfere with or prohibit the full and reasonable use
and enjoyment by the Town of the rights and easements hereby conveyed. The Owner hereby
agrees not to grant any other easements, leases, deeds, licensees or any other rights to the Easement
Area that will interfere with the Town’s rights under this Agreement without the prior written
consent of the Town, which consent may be withheld or granted in the Town’s sole and absolute
discretion.
3. Personal Property; Maintenance and Repair. The Owner agrees for itself and its successors
and assigns that the Facilities shall be and remain the personal property and responsibility of the
Town, and that the Facilities may not be altered, obstructed, or removed without the express written
consent of the Town. The Town shall perform all work, if any, in connection with the maintenance,
repair and use of the Facilities at the Town’s sole cost and expense. All of said work shall be
performed in a good workmanlike manner in compliance with all applicable laws, regulations,
codes, bylaws and ordinances.
4. No Relocation. The Owner shall not be entitled to relocate the Easement Area without the
express prior written consent of the Town, which consent may be withheld in the Town’s sole and
absolute discretion.
5. Additional Provisions.
a. The rights and easements described herein constitute an easement in gross for the
benefit of the Town, its successors and assigns, and these provisions shall run with the
land and shall inure to the benefit of and bind the respective legal representatives,
successors and assigns of the Owner and others holding rights in the Property and the
Town.
b. The Town shall pay all contractors and/or laborers performing work or providing
materials for the Easement Area so as not to cause or permit any liens, including
without limitation mechanics' or materialmans' liens, to be recorded against the
Property.
c. In exercising its rights hereunder, the Town shall use reasonable efforts to minimize
any interference with the Owner’s use of the Property and the Easement Area, and shall
promptly repair any damage to the Property caused by the Town’s exercise of its rights
hereunder. The Town hereby agrees to properly maintain and keep in good order and
repair the Facilities. The Owner shall not unreasonably interfere with the Town’s use
of the Easement Area for the purposes described herein.
d. The parties hereby agree that the parties may apply to any court, state or federal, for
specific performance of this Agreement, or an injunction against any violation of this
Agreement, or for such other relief as may be appropriate, since the amount of damages
arising from the default under any terms of this Agreement would be difficult to
ascertain and may not be compensable by money alone
e. The Owner warrants and represents that the person executing this Agreement has
authority to do so, and that there are no mortgages or encumbrances of record or
otherwise on the Property that will negate or negatively impact this Agreement.
f. This Agreement shall be governed by the laws of the Commonwealth of Massachusetts.
The terms, provisions and agreements herein contained may be amended only by a duly
executed instrument in writing thereafter filed in the Registry. If any term or provision
of this Agreement is held to be invalid or unenforceable, the remainder of this
Agreement shall not be affected thereby. This Agreement may be executed in one or
more counterparts, each of which shall constitute a part of the same instrument. The
caption headings of the various sections and paragraphs of this Agreement are for
convenience and identification only and shall not be deemed to limit, expand or define
the contents of the respective sections or paragraphs.
g. No Massachusetts Deed Excise Stamps have been affixed hereto as the Town is a
municipality.
\[Signatures on following pages\]
EXECUTED under seal as of this _____ day of ____________, 2024.
FAIRLAND COMMONS LLC
By: ________________________________
Name:
Title:
COMMONWEALTH OF MASSACHUSETTS
MIDDLESEX, SS.
On this _____ day of _________, 2024, before me, the undersigned Notary Public,
personally appeared ______________________________, as ____________________ of
FAIRLAND COMMONS LLC, proved to me through satisfactory evidence of identification,
which was personal knowledge, to be the person whose name is signed on the preceding or attached
document and acknowledged to me that s/he signed it voluntarily for its stated purpose.
________________________________
Notary Public
My Commission Expires:
ACCEPTANCE AND AGREEMENT
TOWN OF LEXINGTON
We, the undersigned, being a majority of the Select Board of the Town of Lexington,
hereby certify that at a meeting duly held on the ______ day of _________, 2024, the Select
Board voted to accept the foregoing Easement Agreement.
TOWN OF LEXINGTON
By its Select Board
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
COMMONWEALTH OF MASSACHUSETTS
MIDDLESEX, SS.
On this _____ day of _________, 2024, before me, the undersigned Notary Public,
personally appeared ___________________________________________________________,
members of the Select Board for the Town of Lexington, proved to me through satisfactory
evidence of identification, which was personal knowledge, to be the persons whose names are
signed on the preceding or attached document and acknowledged to me that they signed it
voluntarily for its stated purpose.
________________________________
Notary Public
My Commission Expires:
September 1, 2024
Town of Lexington
Attn: Select Board Office
1625 Massachusetts Avenue
Lexington, MA 02420
RE: Senior Citizen Discount
Dear Members of the Board:
The purpose of this letter is to outline the Senior Citizen Discount that Comcast will be offering
Lexington 2024
eligibleresidential subscribers upon the Effective Date of the Renewal License.
Although Comcast offers a level of Basic Service that it feels is affordable, it is pleased to be
Town of Lexington
able to provide a discount to qualified Senior Citizens in the . To that end,
Comcast will offer a discount of
$2.00 off its monthly Digital Starter Service Level or that Digital
discount will be provided to those subscribers aged sixty-
Effective Date of the Renewal License.
five (65) or older, who are Heads of Household and are income eligible as hereinafter required.
The subscriber must provide proof of his/her eligibility for the discount according to the
following requirements:
1. PROOF OF AGE 65 OR OVER:
Acceptable documentation would include any of the following:
b) Birth Certificate;
c) Passport; or
d) Lease.
2. HEAD OF HOUSEHOLD:
would include any one of the
following:
a) Lease;
b) Deed;
c) Tax bill; or
d) Cable bill if current customer.
3. INCOME ELIGIBILITY:
Acceptable documentation would include proof of receipt of any one of the
following form Federal, State or Municipal aid:
a) Supplemental Security Income (SSI);
b) Medicaid or Mass Health;
c) Massachusetts Fuel Assistance; or
d) Property Tax Elderly Asset/Income Abatement Relief under M.G.L.Chapter 59, Section 5.
Since the purpose of the Senior Citizen Discount is to provide assistance to those eligible seniors
are in real financial need of the discount, Comcast has developed the criteria listed above that
-r seniors to obtain.
Notwithstanding the above requirements, those subscribers who are currently enrolled in the
Senior Discount program shall not be asked to qualify for the new discount and will retain their
existing discount unless their cable service is disconnected at their current address. Disconnects
made in error will not be used to disqualify Senior Discount subscribers.
If you have any questions about the above, please do not hesitate to contact me.
Sincerely,
Kerry Morris
___________________________________________
Comcast
Alvaro Mendoza
79 Reed St.
Lexington, MA 02421
Alvaro.mendoza.bu@gmail.com
(781)-507-6452
th
July 9, 2024
Dear Select Board,
I hope this letter finds you well. I am writing to inform you about an event I am planning to host,
nd
a block party outside of my residence on August 2. The event will take place from 5pm to 9pm.
The purpose of this event is to bring the community together and make something fun happen to
get people out of the house. I have informed all of my neighbors on Reed St, Garfield St, and
also Sunny Knoll Ave. My neighbors have not expressed any concern regarding the event and in
fact are looking forward to it. I will attach a form with the signatures of my immediate neighbors
that will be affected by the street closure
Thank you for taking the time to read this through. Let me know if you have any questions that I
can be of service with.
Sincerely,
Alvaro Uribe Mendoza
SELECT BOARD OFFICE
Whereas:July is Bebe Moore Campbell National Minority Mental Health Awareness Month, a time to July is Bebe Moore Campbell National Minority Mental Health Awareness Month, a time to
focus on the unique strengths and challenges that Black, Indigenous, and people of color focus on the unique strengths and challenges that Black, Indigenous, and people of color
(BIPOC) face regarding mental health; and (BIPOC) face regarding mental health; and
Whereas:
Several systemic barriers are preventing BIPOC individuals from receiving adequate mental Several systemic barriers are preventing BIPOC individuals from receiving adequate mental
health care, including but not limited to insufficient resources that meet cultural and language health care, including but not limited to insufficient resources that meet cultural and
language
differences, racialization of BIPOC individuals, socioeconomic disparities, stigma, immigration differences, racialization of BIPOC individuals, socioeconomic disparities, stigma, immigration
status, and the lack of access to culturally competent service providers and resources; and status, and the lack of access to culturally competent service providers and resources; and
Whereas:
It is crucial to connect individuals to available resources for healing, self-care, community It is crucial to connect individuals to available resources for healing, self-care, community
support, and proper coping with mental illness; and support, and proper coping with mental illness; and
Whereas:
It is crucial to recognize that the availability of culturally competent resources are vital to It is crucial to recognize that the availability of culturally competent resources are
vital to
properly support and heal individuals in need of mental health care to address barriers preventing properly support and heal individuals in need of mental health care to address barriers
preventing
BIPOC individuals from equitable care effectively; and BIPOC individuals from equitable care effectively; and
Whereas:
It is the responsibility of communities and towns to invest in and sustain systems that foster a It is the responsibility of communities and towns to invest in and sustain systems that
foster a
culturally inclusive and competent mental health system that thoughtfully considers an culturally inclusive and competent mental health system that thoughtfully considers an
individual’s identity and culture; andindividual’s identity and culture; and
Whereas:
Belonging and inclusion in communities are vital for the well-being and mental health of all Belonging and inclusion in communities are vital for the well-being and mental health of
all
people and, in particular, BIPOC individuals, recognizing that many pre-existing systems are people and, in particular, BIPOC individuals, recognizing that many pre-existing systems
are
inherently biased towards non-BIPOC individuals; and inherently biased towards non-BIPOC individuals; and
Whereas:
Community-led spaces such as cultural hubs and affinity spaces, including areas in which people Community-led spaces such as cultural hubs and affinity spaces, including areas in which
people
of a specific cultural background have come together to live, provide services, or connect with of a specific cultural background have come together to live, provide services, or connect
with
one another, are vital sources of belonging that promote overall mental health and wellness; andone another, are vital sources of belonging that promote overall mental health and wellness;
and
Whereas:
Connection with one’s culture and community are critical to supporting overall mental health in Connection with one’s culture and community are critical to supporting overall mental
health in
that individuals who have strong connections to their communities have documented better that individuals who have strong connections to their communities have documented better
mental health outcomes, including lower rates of suicide, violence, and feelings of isolation; andmental health outcomes, including lower rates of suicide, violence, and feelings of
isolation; and
Whereas:
It is crucial to recognize that a myriad of circumstances result in diverse perspectives at the It is crucial to recognize that a myriad of circumstances result in diverse perspectives
at the
intersection of identity and lived experiences. Therefore, members from those communities must intersection of identity and lived experiences. Therefore, members from those communities
must
be heard and involved when thinking about support; andbe heard and involved when thinking about support; and
Whereas:
Advocating for mentally healthy environments must prioritize universal access and belonging. Advocating for mentally healthy environments must prioritize universal access and belonging.
Strong community support necessitates an overall understanding that every person deserves a Strong community support necessitates an overall understanding that every person deserves
a
healthy environment and plays a vital role in the well-being of those around them; and healthy environment and plays a vital role in the well-being of those around them; and
Whereas:
We urge the citizens, government agencies, public and private institutions, businesses, and We urge the citizens, government agencies, public and private institutions, businesses, and
schools in Lexington to commit to increasing awareness and understanding of BIPOC mental schools in Lexington to commit to increasing awareness and understanding of BIPOC mental
health. We must take steps to protect mental health through community-led action and health. We must take steps to protect mental health through community-led action and
organizing and ensure the availability of appropriate and accessible services for all BIPOC organizing and ensure the availability of appropriate and accessible services for all BIPOC
individuals.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts, do hereby
proclaim the month of July to be annually recognized as
NATIONAL MINORITY MENTAL HEALTH AWARENESS MONTH
in the Town of Lexington as we work together to save lives in our community.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the
22 of July 2024.
DOUGLAS M. LUCENTE, CHAIR SUZANNE E. BARRY
JOSEPH N. PATO JILL I. HAI
MARK D. SANDEEN
SELECT BOARD OFFICE
Whereas: for twenty years the Lexington Farmers’ Market (LFM) has provided access to healthy, local
food for the greater good of the Lexington community; and
Whereas: the LFM promotes sustainable agriculture and supports the local farming sector; and
Whereas: the LFM provides access to healthy local food to all regardless of income, helps fight food
insecurity through its food assistance programs and promotes food equity; and
Whereas: the weekly farmers’ market helps build a strong sustainable local food system and serves as a
valuable space for community interaction and engagement; and
Whereas: the LFM acts as an incubator for local businesses and helps strengthen the local economy; and
Whereas: the LFM consistently collaborates with town organizations, volunteers and community members;
and
Whereas: National Farmers’ Market Week is August 4-10, 2024 celebrating the importance of farmers’
markets to local communities.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts, do hereby
proclaim August 6, 2024 as
Lexington Farmers’ Market Day
in the Town of Lexington and call upon all citizens to join us in recognizing and celebrating the work of the
Lexington Farmers’ Market and its participants for twenty years of community leadership in the importance of
farmers’ markets to local communities.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the
22 of July 2024.
DOUGLAS M. LUCENTE, CHAIR SUZANNE E. BARRY
JOSEPH N. PATO JILL I. HAI
MARK D. SANDEEN
MEMORANDUM
TO: James Malloy, Town Manager
Kelly Axtell, Deputy Town Manager
Carolyn Kosnoff, Assistant Town Manager for Finance
FROM: Dana Bickelman, Human Services Director
DATE: July 5, 2024
SUBJECT: ARPA money
The Human Services Department requests a transfer of our allocated ARPA funds of $33,004.61
set aside for food insecurity to be transferred to the Human Services Emergency Fund. The
department has found that there is a greater need to support Lexington residents who are facing
hardships. In FY24, the department covered approximately $47.598.78 in expenses. Some of
these expenses include:
Heat, electric, and utility bills
Oil fill-ups
Moving expenses
Mortgage and rent payments
Car payments and repairs so residents can get to work
The department has a successful track record of utilizing ARPA funding to support food
insecurities faced by the community. Our past initiatives, such as distributing Market Basket gift
cards, replenishing the department’s supply of emergency gift cards, donating to the Lexington
Food Pantry, and supporting kitchen repairs in the Community Center to enhance the lunch
program, have all been well-received and effective. As the department has a good supply of
support to address food needs, we feel the money would be better used for Lexington Emergency
Assistance Fund applications we receive and to be added to our emergency fund.
The team that reviews applications does a wonderful job of working with residents who apply.
They take a holistic approach, trying all avenues first before coming to the team with a final
request. $33,004.61 is an adequate amount to support the requests and needs of clients we see.
The department would like to express our sincere gratitude to the town manager, finance
department, and select board for their invaluable assistance in delivering this service.
LibertyRideTrolleyRequest
LUHD
$32,000-89,856
CurrentBudget-$115,000
ThecurrenttermoftheLibertyRideTrolleycontractisthethirdandfinalextensionofthe
trolleycontractwithJoseph’sTransportationattherateof$195per/hourbetweenApril1st,2024toMarch31st,2025.
Joseph'shasrespondedtotheoneyearcontractrequestwithtwoproposedrates:1)$210/hr/7daysaweekwitha
minimumof4hoursperday.2)$250/hr/4daysperweekwithminimumof4hoursperday.
Basedonthecostanalysisattachedwiththeoriginalmemo,thecurrentbudgetforLibertyRidecontractualservice
wouldneedasupplementof$32,000or$89,856tosupporttheTrolleyoperationsforoneadditionalyearin2025.
TheLibertyRideisatreasuredassettotheLexingtonCommunity.Residentsare
pleasedwiththismethodofdemonstratingtheirprideinLexington’sHistoryandtourists
enjoytheuniqueexperience.However,thecostofoperatingthetrolleyusingavendor
providingthetrolleyandtheguideshasincreasedsubstantiallywitheachseason.With
ticketspricesatthepremium,breakingevenwiththerevolvingfundwithoutARPA
supporttoruntheserviceduringthe250thyearwillnotbepossible.
Covid-19hasimpactedthetourismindustrysignificantly.Visitorshipisonlynow
beginningtoreturntopre-pandemicnumbers.Becauseofbudgetconstraintsrelatedto
thelackofvisitorsthepast3seasons,operationalchangeshaveneededtobemade
andwecannolongerprovidepre-pandemiclevelservicebecauseofthehourlytrolley
rates.
7.10.2024
EconomicDevelopmentOffice
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Senior Management Team
FROM: Jim Malloy, Town Manager
DATE: October 5, 2022
RE: Future ARPA Requests
As you may be aware, the Select Board has asked that I improve the information for their consideration
related to ARPA requests, including how the request meets their nexus to the pandemic, which is
described below. As you may be aware, the Board has asked that I identify whether a requests is
consistent with the nexus they’ve developed or not and include that in the information that is
transmitted to them. To assist in providing complete information, I am asking that you complete the
attached form for any future requests so that the Board will have complete information on all requests.
Once I receive your request
The Select Board’s Nexus to the Pandemic for ARPA Spending:
The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing, food insecurity, public health and safety
and economic stimulus and resiliency for our community
Other Uses of ARPA Funds Not Among the Select Board Goals:
Revenue replacement for government services
Premium Pay for essential workers
Water/Sewer/Broadband
The Board’s goal is to provide some level of compensation for losses and to create new opportunities
that reflect healthy new ways for the community to come together. The Board continues to strive for a
community that adheres to our Community Compass, is Livable, and sustains a Thriving Local
Economy.
The Board is concerned with the impact that the COVID Pandemic has created in the community, both
for commercial interests and residents. Financial losses include those due to lost revenues or wages,
delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of
normal interaction because of concern for disease transmission due to direct personal contact enjoyed
prior to the pandemic. In addition, the Board supports improving public health services directly and
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
indirectly related to the pandemic. Funded projects must both satisfy the “COVID Nexus” and satisfy
the Board’s core values.
Should you have any questions please do not hesitate to contact me. Thanks.
LexingtonHealthDepartmentAdultVaccineProgram
$70,000
HealthDepartment
Currentmarketcostofvaccines
TheHealthDeptisrequestingfundingtocontinueourabilitytoofferCOVIDvaccinetotheresidentsofLexington.Wewere
oneofaveryfewHealthDept'sabletodosolastseasonduetothecostofthevaccine,andIamanticipatingthatinthe
upcomingseasonthisFall,itwillbethesame.IamaskingthattheremainingARPAallotmentfortheHealthDept,$2116.12
(OngoingsupportoftheHealthDept)and$28,000(CommunityCOVIDevents)becombinedforthepurchaseofCOVID
vaccineforthe2024-2025season.However,basedonthecostandnumberofdosesusedprior,Iamrequestingan
additional$20,000.Atthistimetheactualcostperdosehasnotbeenannounced,butfromexperienceinvaccine
management,ananticipatedincreasefromlastyearistobeexpected.In2023,wepurchased400dosesfor$45,725.74,the
priceperdoseatapproximately$115.00.
AlongwitharequestforthepurchaseofCOVIDvaccinefortheupcomingseason,thisrequestalsoincludesanadditional
amounttoexpandtheAdultvaccineprogram,whichincludesCOVID,fluandothers.IbelievetheCOVIDpandemicreinforced
thevalueofvaccinesasapreventativemethodagainstdiseaseandlongtermillness,orworse.AsaparticipantintheVaccine
forChildrenprogram,theHealthDepartmentcanreceiveanyneededvaccines,forfree,forthoseunder19yearsoldfromthe
Ma.DepartmentofPublicHealth.AdultvaccinesarenotprovidedbytheStateandmustbepurchasedthroughthe
manufactureroramedicalsupplyvendor,includingfluvaccine.Othernecessaryadultvaccines,liketheShinglesvaccine,can
beexpensivedependingoninsuranceandcoverage.Iamlookingtoexpandtheavailabilityandaccesstoadultvaccinesand
beabletoofferthematanaffordablecost.
WhileEmergencyOrdersandthedesignationofPandemichasbeenrescinded,the
COVID19virusstillcirculates.ItisimportanttocontinuetopromotetheuseofCOVID
vaccinetopreventordiminishillness.However,inthebiggerpicture,acorePublic
Healthmissionispreventionofillness,andanylongtermresidualorchronicconditions
associated,throughtheuseofvaccines.AgoaloftheHealthDepartmentistobeable
toprovideaccess,availabilityandaffordability,ofvaccinestoourresidents,without
barriers.
July10,2024
JoanneBelanger,DirectorofPublicHealth
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Senior Management Team
FROM: Jim Malloy, Town Manager
DATE: October 5, 2022
RE: Future ARPA Requests
As you may be aware, the Select Board has asked that I improve the information for their consideration
related to ARPA requests, including how the request meets their nexus to the pandemic, which is
described below. As you may be aware, the Board has asked that I identify whether a requests is
consistent with the nexus they’ve developed or not and include that in the information that is
transmitted to them. To assist in providing complete information, I am asking that you complete the
attached form for any future requests so that the Board will have complete information on all requests.
Once I receive your request
The Select Board’s Nexus to the Pandemic for ARPA Spending:
The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing, food insecurity, public health and safety
and economic stimulus and resiliency for our community
Other Uses of ARPA Funds Not Among the Select Board Goals:
Revenue replacement for government services
Premium Pay for essential workers
Water/Sewer/Broadband
The Board’s goal is to provide some level of compensation for losses and to create new opportunities
that reflect healthy new ways for the community to come together. The Board continues to strive for a
community that adheres to our Community Compass, is Livable, and sustains a Thriving Local
Economy.
The Board is concerned with the impact that the COVID Pandemic has created in the community, both
for commercial interests and residents. Financial losses include those due to lost revenues or wages,
delays in ability to develop due to supply chain issues. Social losses emerge from the stifling of
normal interaction because of concern for disease transmission due to direct personal contact enjoyed
prior to the pandemic. In addition, the Board supports improving public health services directly and
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
indirectly related to the pandemic. Funded projects must both satisfy the “COVID Nexus” and satisfy
the Board’s core values.
Should you have any questions please do not hesitate to contact me. Thanks.
CommunityConnections-Fosteringinclusiveexperiences,supportingleisureand
recreationexplorationandcreatingvaluedsocialrolesforteensandyoungadults
$5,000
RecreationandCommunityPrograms
-Staff/Volunteertraining
-Transportationcosts
-Activitycosts(subsidized)
-Staffingcosts
-Supplies
-Adaptiveequipment
Theproposedprojectistocreatesocialrecreationandleisureopportunitiesforteens
andyoungadultswithdisabilities.Theintendedoutcomeofthisprojectwouldbeto
decreasesocialisolation,provideopportunityforleisureandrecreationexplorationina
safeandsupportedenvironment,teachlifeskillssoindividualscanbeindependently
successfulwithintheirowncommunityandbridgethegapinprogrammingandrespite
careforthisagegroup.Eachactivityortripwillbegoalbasedandincorporateboth
personalgoalsforeachindividualaswellaslifeandsocialskillgoalsforthegroupasa
whole.Throughtherapeuticrecreationinterventions,wewillcreatemeaningful
relationshipsandmeaningfulsocialrolesforeachindividualwhileworkingongoals.
Post-pandemicindividualswithdisabilitiesarecontinuingtostrugglewithsocial
isolation.Formanyindividuals,therearewaitliststoaccessthesesupportsand
opportunitieswithintheirowncommunityduetothelastingeffectsthepandemichas
leftonthedisabilitysupportworkforceandnumberofprogramsandservicesactually
available.Thetowncurrentlyoffersmanyprogramsandservicesforyouthandseniors
andthisprojectwouldhelptofilltheunmetneedsoftheteensandyoungadultswith
disabilitiesinourcommunityandregion.Thisprojectwillhelpfosterdiversity,inclusion
andbelongingandwillinturn,increasesafetyforthispopulationastheylearntheskills
necessarytobesafeandsuccessfulintheircommunityaswellasstimulatingthe
economythroughthetripsandactivities.
July10,2024
MelissaBattite/KateDeAngelis
Town of Lexington
Economic Development Office
MEMORANDUM
Date: March 18, 2024
To: Carol Kowalski, Assistant Town Manager for Development; James Malloy, Town
Manager; Kelly Axtell, Deputy Town Manager; Carolyn Kosnoff, Assistant Town
Manager for Finance; Elizabeth Mancini, Purchasing Director
From: Sandhya Iyer, Economic Development Director
Re: Liberty Ride Transportation Contract 2025-2026
Summary
The current term of the Liberty Ride Trolley contract is the third and final extension of the
st,
trolley contract with Joseph’s Transportation at the rate of $195 per/hour between April 1 2024
st,
to March 31 2025.
The RFI and the Liberty Ride transportation RFP in 2023 resulted in one proposal from Joseph’s
Transportation. The proposal pricing ranged from $200-$295 for a ten-year contract. This
contract was approved by the Select Board. Joseph’s also agreed to purchase a new Trolley for
the new contract and the updated rates included the new Trolley cost absorbed in the rates.
The proposal also included a new amendment through which the existing contract was extended
stst
from March 31, 2024, to April 1, 2025. The new rate and contract for 9 years were proposed to
start after the new vehicle was procured. Also, with the new contract on a mutual agreement
between the Town and Josephs, the Town agreed to waive the $5,000 security deposit
requirement as the new trolley would not have mechanical issues as the old trolley which led to
failure of service.
Joseph’s returned with additional requests below which led the town to cancel the bid:
a) A clause for if the service was canceled for any reason (COVID, etc) the town would
reimburse the company for the new vehicle.
b) Remove the penalty clause in the contract.
c) Ensure payments are within a certain period after the service.
We do not have any service contract lined up for 2025 and beyond after the bid was canceled.
Timeline Considerations and Next Steps
st
1) Our current contract ends on March 31, 2025. I recommend that the Town explore a
one-year contract to extend the trolley service for 2025. This bid for the one-year contract
is to allow for continued service in the 2025 Liberty Ride season.
2) We have received quotes from vendors for a Hybrid trolley (used and brand new). The
cost estimate is anywhere between $270,000-$350,000. The department would need to
put in a Capital Request this fall to secure funding to purchase the trolley. We could
explore driver service through the school contract or LexPress to see if we could use the
drivers and premises to store and maintain the trolley.
We look forward to some guidance from the Select Board and the Management Team on the next
steps to continue the service at least for the 2025 Trolley season.
Thank you.
Regards,
Sandhya Iyer
Economic Development Director
Lexington Visitors Center
1%0%
24%45%15%15%
Customers
Average
0
76
256400
2024
1,1781,4263,336
$20
Price
$0.00
$40.00$23.00$11.00$30.00
Customer typeKidsAdultGo Boston AdultGo Boston ChildSeniors & Active MStudent5 customer types
Customers
Customer typePrice2024Average
Kids$20501%
Adult$40.0098024%
Go Boston Adult$23.001,00045%
Go Boston Child$11.0050015%
Seniors & Active M$30.0020015%
Student$0.0000%
4 customer types2,730
MEMORANDUM
TO: All Town Employees
FROM: Kelly Axtell
Deputy Town Manager
DATE: July 10, 2024
SUBJECT: 2025 Holiday Schedule
Following is a list of legal holidays, as they will be observed in Lexington in 2025. Town
offices, excluding Police and Fire Departments, will be closed and no meetings scheduled:
New Year's DayWednesday, January 1, 2025
Martin Luther King's Birthday Monday, January 20, 2025
Presidents Day Monday, February 17, 2025
Patriots’ Day Monday, April 21, 2025
Memorial Day Monday, May 26, 2025
Juneteenth Thursday, June 19, 2025
Independence Day Friday, July 4, 2025
Labor Day Monday, September 1, 2025
Indigenous Peoples’ Day Monday, October 13, 2025
Veteran's Day Tuesday, November 11, 2025
Thanksgiving Day Thursday, November 27, 2025
Christmas Day Thursday, December 25, 2025
G:H03:holidays:2025 schedule
In addition to the above listed building closures/holidays, we strongly recommend that no public
meetings/hearings be scheduled on the following 2024 and 2025 holidays when the Town
buildings will be open.
2024
Rosh Hashanah Wednesday evening after sundown,
October 2, 2024 and Thursday,
October 3, 2024, no public daytime
meetings
Yom Kippur Friday, October 11, 2024, evening after
sundown and Saturday, October 12, 2024
no public meetings
Diwali Friday, November 1, 2025 no public
meetings
2025
Holi Friday, March 14, 2025, no public meetings
Eid al-Fitr Monday, March 31, 2025, no public
meetings
Passover Saturday, April 12, 2025, after sundown and
Sunday, April 13, 2025 – no public meetings
Rosh Hashanah Monday, September 22, 2025, after
sundown and Tuesday, September 23, 2025,
no public meetings
Yom Kippur Wednesday, October 1, 2025 after sundown
and Thursday, October 2, 2025, no public
meetings
Diwali Monday, October 20, 2025, no public
meetings