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HomeMy WebLinkAbout1989-11-16-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of November 16 1989 committee meeting in Room G-1 , Town Office Building as approved December 14 , 1989 The meeting was called to order by Chairman Kennedy at 7 43 with other committee members Edson Scanlon and Smith present Committee member John Kennedy arrived shortly later Also attending were staff Moynihan and Coscia and consultant Rowlands Minutes of October 12 1989 were approved as corrected Communication from Superintendent of Schools Geiaer essentially contained two requests of the committee to pursue the legality/compliance issue of the handicapped lift at the high school ; and to submit a list of future projects uncovered during the planning or construction phases of the about-to-be-completed school renovations The committee was invited to a near-future School Committee meeting, and the November 28th meeting was selected for presentation of the future projects list, to include the TAMS report on KLQ items not included as well as Chartwell ' s list evolved from construction Noted that the Permanent Building Committee and the schools did not necessarily approve all KLQ items All items included in the renovations were included in the KLQ report Agreed later in the meeting that the chairman will respond to the superintendent ' s letter Handicapped lift_concerns continue to plague the high school A recent memo from Building Commissioner Frederickson expressed concern about clearing the stairs for egress in an emergency If a power outage occurs , the lift must be shut down until emergency backup power is available Although the lift is now hooked up to the emergency generator , it may need to be manually reset from the panel to operate Committee members urged that a reset button be placed in the chair Emergency power takes 20 seconds to develop John Kennedy, who had visited the site, suggested that either the stairs be used solely for handicapped people or that an attendant accompany the wheelchair user for each stair trip, which occupies the entire stairway for more than four minutes He commented that the lift does not appear to be a correct application for the equipment There are now two potential users of the lift According to committee members this is a problem for TAMS and Barbara Manford Committee asked about the possibility of shutting off the staircase top and bottom (with handicapped operated doors) Egress measurements were also recommended High School front doors almost all now work Alterations and adjustments have been carried out as far as possible ! Settlement agreement with TAMS is virtually completed Remaining problems and work to be done under existing contracts include Signet Fire Alarm System to be completed by Crowley, a non-existent company, serious roof leaks at the high school field house and about PBC Minutes 11/16/89 five days worth of work remain to be done in every trade at Fiske According to Clerk-of-the-Works Coscia the Field House roof and some ceilings at Fiske are not right Committee urged that roofing contractor be called rather than Briggs who has been the one called in the past Moynihan will call Morello direct There is now a $14 000 tentative agreement with Morello to get the PVC to come below the skylights Although both the Diamond and Fiske libraries have been turned over to the schools contractor J P and subcontractors are still squabbling over pay All in contention over the J P contract should come to a head in the coming week All construction funds are already committed Only $40 , 000 in non-construction money is left, according to information from Comptroller John Ryan However, this figure has not been confirmed with Chartwell A $150, 000 J P delay claim has been threatened, and a claim for J P ' s not being awarded the first contract may be filed So far only one three-month extension has been granted to the contractor Chairman Kennedy recommends bringing town attorneys into the problem beginning with a briefing meeting with Brian Rowlands Regarding Chartwell ' s reauest of October 1988 for additional funds Rowlands was asked to explain his firm' s involvement with SBAB filing, contract disputes before the Department of Labor and Industries additional contracts and bidding packages and possible litigation and time extension Committee member Edson requested all figures on remaining moneys on paper Meeting adjourned at 9 10 p m until Thursday, December 14 Respectfully submitted et-P Erna S Greene Secretary to the committee 2