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HomeMy WebLinkAbout1988-09-08-PBC-min.pdf TOWN OF LEXINGTON MASSACHU8SETTS PERMANENT BUILDING COMMITTEE Minutes of September 8 1988 meeting in Room G-1 Town Office Building as approved January 12 1989 The meeting began without a quorum at about 7 40 p m , with Chairman pro tem Edson presiding Present for the library were Ann Wallace and Director Robert Hilton Other committee members present as the meeting began were Johnson and Touart All action was taken. after 8 04 , when John Kennedy arrived (Ms Wallace remaining until conclusion of library business) Also present for school were staff Coscia, Maclnnes and School Superintendent Geiger as well as consultant Rowlands Cary Library renovation is now well underway, Director Hilton reported Major portion of the work is masonry, such as extension of the chimney Millwork for the new cases is being done by a Schwamb Mill worker All looks good Approval of $12 , 160 payment to Langton & Douglas ($12 , 800 less 5% retainer) VOTED General progress of schools renovation reported on verbally, as no written reports were prepared (last reports were distributed two weeks previously) All schools opened on time Estabrook library is not as far along as hoped High School Science Building equipment has all been delivered and can be installed by September 16th Waste connection however will be done later as the waste pipe beneath the building must be redone Coscia noted problems underneath the building Gas shutoffs will be multiplied now approved to four In the Field House completion of the floor is anticipated by the end or September , including inserts and basket stanchions The storage area is now being redesigned by TAMS Lack of availability of this area regretted Auditorium is to receive all new seats as they were no more e_.pensive than repair No delivery date is yet set for these or for the handicapped lift to be installed on the stairs in the hall behind the backstage Elevators are to be delivered nee-t week Clerk- of -the-Works Coscia sais he is keeping up with most questions and problems as they come up For example doors were changed in the ecretarial offices near the unit elevators and a broken water shutoff in the food area (not related to renovation work) was repaired Field House Roof problem was reviewed Town Counsel has all the information now and the ne: t step will be to communicate with Briggs then Morello Since the matter probably will not be settled before winter , the high school will have to live with the existing problem roof until spring According to Maclnnes the Field House may be sometimes unusable Superintendent Geiger pointed out that events will have to be cancelled in bad weather Committee members suggested that efforts be made to channelize leaking water away from actities Recommended that a solution be voted at the nert meeting All of the five known roof leaks (not large ones) are over the basketball court Suggested that $40 000 of insulation cost come from PBC-authorized funds and 5100 000 from the school budget 1 q(g/ Other leaks have been nnttd J house roof leaks observed before repairs have persisted Maclnnes said a bad area probably was covered over On the second floor water comes out of a fire alarm bo. A leaky drain is suspected Committee member Johnson recommended a $100 retrofit drain The suspect drain cannot be observed due to a basket and gunk VOTED to ask Adler to look at it and that the condition should be fixed right away if this repair does not affect roof warranty Payments VOTED as recommended by consultants (list attached) Additional payments have been requested by J P Construction Co under an allowance of $120 000 for work at Estabrook This amount is now $180 000 and he is asking extra for his add-on Committee authorized Rowlands to negotiate and come back to PBC with recommendation There will also be extras at Diamond for items not in the scope of work This will probably be somewhat more than $10 000 (The speaker system quit when the fire alarm system was activated ) At Clarke, committee has been advised of a 10% increase in price of air handling equipment Amtech is looking into the speaker system at Diamond Committee members opined that Amtech fell down in its work and that this is mostly TAMS ' problem Matters of Contention with TAMS List of problems and suggested solutions asked by the committee so that the issue of TAMS ' $400, 000 extra request can be resolved Recommended that Amtech and TAMS lay all their problems on the table so that all open issues can be closed (There ate no arbitration clauses in TAMS ' contract with the Town ) Items not taken care of in change orders include consoles at Fiske and Diamond Estabrook library and the console at the High School and some other items not in the Blue Book A list of problems will be prepared by Clerk-of-the--works, consultant Chairman Edson and Superintendent Geiger Coscia noted that the Science Building waste system is presently illegal Amtech did not address this and other above-noted problems (Example work was held up at Estabrook because a duct would not fit ) At Clarke the committee has asked Chartwell to get estimates to correct design deficiencies Superintendent Geiger noted that progress should soon be seen The meeting ended at 9 40 p m until Thursday October 13 at 7 30 p m Respectfullytsubmitted G-Le Erna S Greene Secretary to the Committee 2