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Home My WebLink About1988-05-12-PBC-min.pdf TOWN OF LEXINGTON MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of May 12 1988 Meeting in Room G-1 , Town Office Building, as approved June 9 1988 The meeting was called to order by Chairman Kennedy at 7 45 p m with other committee members Smith, Touart and Wallace present for library discussion Also present for this section of the meeting were Cary Library director Hilton Selectman/Trustee William Dailey and architect John Davies Bidding for Library Renovation Reported that low bidder was Langton and Douglas Construction Co Recommended accepting his bid as well as Alternate No 1 at $5 300 according to subbid of Pioneer Electric Corp This was VOTED unanimously The architect ' s fee of $15 000 is being paid from the town manager ' s professional services account About $136, 000 is needed for doing the work The article for library renovation appropriated $125, 000; $25, 000 can be made available from library maintenance funds to complete the work, including $3 , 750 rounded to $5, 000 for construction contingency A letter of intent is to be sent from the selectmen or a town official to get the contractor aboard while the town counsel is drafting the contract documents Recommended that the work be done over the summer, especially that related to heating ventilation and air conditioning Library section of the meeting ended at 7 53 p m , and committee member Wallace, library staff , architect and Selectman\Trustee Dailey left The school renovation section of the meeting began about 8 05 p m Additional attendees included committee members Johnson and Edson, staff Coscia and Maclnnes and consultants Aitchison and Rowlands of Chartwell Progress Report Bowman and Bridge finishing touches will be done during summer vacation Clock problems at Diamond are complex The school ' s IBM energy system is not compatible and spikes on the line are yet to be tracked A rat ' s nest of wires remains The console in the auditorium has been gutted and awaits parts for completion It appears that Amtech the engineers had not researched sufficiently to solve the problems Clarke clocks are not yet OK either 15 to 18 of them (at $100 each) are not working High school field house floors have been ripped up by Seaman Bratko Support inserts in the floors are causing some problem At Fiske J P Construction is excavating for the library The blacktop area is stripped and footings have been dug Estabrook/Harrington Bid Package low bidder was Morello by about $5, 000 below Seaman Bratko Due to concern about the possibility of litigation and delay, Chartwell consultants advised accepting Morello ' s bid However, committee members expressed concern about the quality of Morello ' s work Consultants reported that a TAMS ' survey of Morello- built project owners revealed inconsistent performance Based on TAMS ' information the committee VOTED to reject Morello ' s bid and award the contract to Seaman Bratko Consultants offered to gather more information about Morello ' s performance on housing jobs, if the award should be contested PBC Minutes 5/12/88 2 Some continuing problems Clerk-of-the-Works Coscia expressed concern about the schedule and the amount of work to be done over the summer At Harrington there will be a hole in the floor waiting for an elevator to arrive Field House Roof leaks are continuing Briggs has been told of the problem, and their man Bonica (who said he thinks the problem is at the caps) visited the site with Morello However, leaks persist Consultants Simpson Gumperts have been hired but have asked for a retainer They will inspect the job Several present recommended wider caps Concern expressed that Morello may claim vandalism as the cause of present leaks Already vandals have punched two holes in the Sucaflex and broken some glass blocks A second letter has been sent Morello regarding leaks The committee will meet on May 26 to review the roof situation Clarke Air Quality Study has been completed by Certified Engineers Basically there is no toxic problem, they stated, but there are elevated levels of carbon dioxide Air circulation/exchange does not meet present codes Asbestos Management Plan proposal has not yet shown up at Maclnnes ' office , as promised by Briggs Consultants will remind Briggs Construction Update remains at 96 1 percent complete same as last month Payment of Accounts as listed by consultant VOTED Budget status (using Morello bid amounts) is right on target - a milestone ! Problem of TAMS Request for More Money will be tackled by a subcommittee of Edson, John Kennedy and Smith, who will hopefully propose a solution Minutes of April 14 1988 Meeting were approved as extensively amended After setting up tentative meetings for May 19 (in case contract No 5 award is contested) and 26 (for reviewing high school roof problems) as well as next month ' s regular meeting on June 9 , the committee adjourned this evening' s meeting at 9 48 p m Respectfully submitted Erna S Greene, Secretary (as approved 6/9/88)