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HomeMy WebLinkAbout1988-04-14-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of April 14 1988 committee meeting in Room G-1 , Town Office Building, as approved May 12 , 1988 and corrected June 9 , 1988 The meeting was called to order by Chairman pro tem Theodore Edson at 7 40 p m with other committee members Johnson J Kennedy Scanlon, Smith and Touart present Chairman Kennedy arrived at 8 55, during the school renovation section of the meeting Others present for this discussion of library renovations included architect John Davies and library director Hilton Davies reported bids for library renovations were going well Ten contractors and a number of tradesmen had taken out plans; one or two of them did not appear serious Heating/ventilating engineering subbids are due April 22 Time pressure for bidding is off since Town Meeting has already voted a $125, 000 appropriation for the project Bid dates may have to be extended since the state has not yet supplied information on current prevailing wage rates This will have to be an addendum to the bid package If this information is not received in two days bid period will be extended Committee members recommended that 15 rather than five days should be allowed between issuance of addendum and bid due date, due to financial significance of wage scale Davies passed around revised estimates for the project with and without Alternate 1 (fire protection) He also recommended a revision in his contract to carry liability insurance through completion of bid documents Following discussion of need for compatibility of new air conditioning compressor with the existing one committee VOTED to authorize proprietary item in the bid, i e a rebuilt York compressor unit Also VOTED to authorize payment of $2250 to Davies on bill dated March 8 1988 and $12, 216 86 on statement dated April 14 for work done, plus $876 for printing of bid documents This represents 91 percent of the $15, 000 the architect ' s contract; the remainder will be due when bids are received Library section of the meeting ended at 8 05 p m and those associated with only this project departed Present and participating in the schools renovation discussions that followed were School Committee Chairman Newman school business adminstrator Maclnnes and consultants Aitchison and Rowlands Minutes of January February and March committee meetings were approved as submitted Progress reports Bridge/Bowman are nearly closed out Roof still leaks at the high school Town Counsel has drafted letters to Morello with copies to the bonding company and Briggs, serving notice that the town intends to enforce its contract and expects a watertight roof Still to be seen if recent inspections and corrective measures have eliminated the leaks Maclnnes opined that the caps could be too narrow { PBC Minutes 4/14/88 and skin area at the top too small Repairs are being done with a caulking gun John Kennedy questioned whether the problem was a design difficulty or construction deficiency Committee members commented negatively on the quality of supervision by the Briggs person on the job Aitchison noted that to get to the root of the problem another engineer should be called in Committee recommended that the CEO of Briggs be given this message "If you can' t solve the problem by (date) we will have to take further action " Cost of consultant mulled Briggs ' Bonica reported to have concern about the caps; and they were further sealed Committee asked consultants to look around for an engineer to give another opinion Package 3 contract has been let to Seaman Bratko This included a filed subbid on asbestos Asbestos Management For this discussion David Cooper of the Briggs Asbestos Division arrived at 8 30 p m New regulations dating from October 1987 are in effect and require an asbestos abataement management plan The survey done by Briggs would qualify since amounts , location and types of potential for hazard were documented A management plan must be in place by October 12, 1988 If the enforcement agency under the Asbestos Hazard Emergency Response Act (AHERA) is not satisfied that sampling is not adequate to assure no asbestos hazard, areas must be torn apart for reinspection Most asbestos exists in boiler rooms At Diamond a spray material containing asbestos was used on some ceilings This must be inspected to maintain status Cooper suggested considering future price rises Every six months there must be an inspection that could be done by someone in town employ A professional accredited inspection is required every three years A management plan must be prepared for each school Cooper thought this would cost about 40 percent less than full price (about $40 , 000?) due to previous work done by Briggs There is a move afoot in Congress to extend the deadline for plans , but committee members did not recommend counting on this Penalty for not having a plan would be $5, 000 per school per day Cooper described the database management program his firm has using Macintosh computers Committee members reminded that purpose of discussion is to separate the current project from ultimate responsibility Cooper estimated roughly $2 000 for inspection per school and management planning about $10 , 000 Cost of abatement itself would be additional Cooper suggested some of the the initial costs might come "off the bottom of the contract " - except that this kind of contract must be direct with the owner of the buildings A financial sheet showing worst case scenario was distributed Cooper agreed to submit Briggs management plan proposal to Maclnnes Bid Package No 5 containing the remaining $750 , 000 for the Estabrook and Harrington libraries will be opened next Friday Noted that bids for the high school are on target If bids for the last package are also on target $150 , 000 would be left in the design contingency Bid Package No 4 was recommended to be let to J P Construction by the consultants 2 PBC Minutes 4/14/88 A Grievance on Conditions at the High School Field House has been received by the School Committee Heating/ventilating problems have been especially noted Manny Coscia is looking into what balancing is needed Construction Report Work begun in 1987 is now 96 percent complete Carpeting except for base is finished at Bowman and Bridge , with cabinets and shelving to be done at the latter Clock systems are still a problem, especially at Clarke Chairman Kennedy commented that estimating has been difficult with asbestos work tripling Report to Town Meeting to be produced by Jim Scanlon, will contain a summary of original estimates and actual costs Clarke Middle School Air Quality bids were received from Briggs ($5, 000) , Hygeia ($12, 000 estimated) and Certified Engineering ($12 , 000 firm) Briggs was not selected because their bid was incomplete and not according the specification Certified was recommended and VOTED Payments VOTED to Carmone (final) for one day ' s work, subject to OK by Chartwell; and to those recommended by Chartwell (list attached) Meeting adjourned at 10 10 p m until Thursday, May 12 , 1988 at 7 30 P m Respectfully submitted Erna S Greene , Secretary (this page and page 1 were corrected following 6/9/88 action) { 3