HomeMy WebLinkAbout1987-12-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of December 10 1987 public meeting in Student Library,
Lexington High School , as approved January 14 , 1988
The meeting was called to order by Permanent Building Committee Chairman
pro tem Edson at 7 40 p m Also present from the committee were Johnson,
John and William Kennedy, Scanlon Smith and Touart from TAMS were
Iwerks , MacNicholas and Manford from Chartwell consultants were
Aitchison and Rowlands Others present included staff Coscia, Maclnnes,
Zimmerman and Wilson, acting principal of the high school Representing
the Capital Expenditures Committee was Sheldon Spector and for the
School Committee Lynda Wik In addition, the following signed as
attending Sandi Peaslee Jennifer Huntington, Roberta Neuman Nancy
Gordon, Barbara Bailey, Carol Dickes , Tony Capizzo, Arthur Dulong, David
H Walsh, Robert Gartside, Penelope Hart The original signup sheet
with identification of interest/staff position is on file with the
secretary
Handicapped accesses for the unit groups ABC and DEF buildings was
discussed in light of the reduction of space for the offices of
housemaster and secretary in A and F houses , where the handicapped
bathrooms and elevators are to be located Solution to the space
dilemma was requested by house personnel present
Noted that the field house floors are to be redone and additional work
done on the ceiling; new lights will be installed
Auditorium and backstage changes to be done light control board to be
moved to back of the balcony; the entire stage will be rerigged; and the
elevator will be redone The orchestra pit will be recessed, with the
possibility that a portable stage could be extended over it Piano lift
will be included Balcony rake will not be added due to high price tag
Representatives of the music department and piano committee reported
that they had just ordered a new Steinway, but that it would need to be
enclosed in a humidity-controlled area This topic - new to architects
and committee - caused considerable discussion probably launching
several-sided solution searches
Gartside and Peaslee entered a plea for practice rooms rather than
dressing rooms as practicing is more frequent than production
Existence of a heating problem in the auditorium was noted More
lengthy discussion centered upon the amount of sound absorbent material
that should be put in the auditorium, such as carpet Committee
explained that carpeting was planned for the aisles only, to cut
extraneous footstep noise
How to fulfill the need for bathrooms for productions was mulled The
girls facility near the gym locker room needs renovation as do the
little johns near the loading dock door
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PBC Minutes 12/10/87
Work on the auditorium and related areas is scheduled to begin at the
close of this school year and extend through October
A new passageway is to be created between G and H units by cutting a
wall between the driver education and another small office No
controversty on this
The public meeting was adjourned at 8 45 p m
The regular monthly meeting of the Permanent Building Committee was
called to order in the High School Student Library at 8 55 p m with all
committee members , architects and consultants present as listed above
as well as Wik, Spector, Coscia and Maclnnes
Status of Drawings was reviewed At the high school much work has been
done for the laboratory areas such as storage At Estabrook architects
are trying to do the best within budget with a partitioned computer
area Urinals will be replaced At Harrington the elevator will be in
the wall-bend above the present store room Drawings are in progress
for the library In the gymnasium vinyl blinds to be put over the
windows are being considered for improved impact resistance Fiske
library drawings are now at the estimators prior to producing the
working drawings These are invoiced at 40 to 50 percent At Diamond
some changes are being made in space use adjacent office and darkroom
are being moved The existing adjacent roof may be a problem as it is
flat and improperly drained toward the center
Item to add Fiske classroom painting
Asbestos New EPA regulations have just been published Briggs will
classify its existing survey and determine if its inspection will
qualify Original budget was for $600, 000 and we are trying to do it
for $300 , 000 The large span in costing poses a dilemma but this work
'must go first and it s a big hunk of money " a committee member stated
Agreed that it would be better to get this work in a package to avoid
work conflicts
Scheduling was reviewed Estabrook and Harrington work must be done in
summer Proposed three contracts for 1988 1 or A high school 2 or B
Diamond/Fiske 3 or C Estabrook/Harrington (carpeting work from 1987
contract also to be finished at Clarke )
Aitchison expressed dissatisfaction with TAMS ' proposed schedule VOTED
to defer consideration of possible changes that would cause contract
delay Diamond and Fiske drawings are well along VOTED to go with
three contracts as presents by TAMS
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PBC Minutes 12/10/87
John Kennedy said he would like to lump contingencies in with design
contingency Architects said they would have more answers after their
estimator is done
Minutes of November 12 1987 meeting were approved as submitted with two
technical corrections Amtech are electrical and mechanical engineers
and the spelling of roofing material is Succoflex (Presentation on
this requested at next meeting )
Electrical Work at Diamond that had been voted done next summer was
again VOTED on, this time authorized to be done now to avoid cost rise
Payment of Accounts as presented by Chartwell VOTED
Other items At the high school some work , such as electrical could
begin in June, when a quarter of the students are out
The high school roof still leaks A meeting on this is scheduled
tomorrow Letter and telegram have been sent Briggs and Morello
Spector requested that a list of maintenance items to be done be given
the Capital Expenditures Committee as capital and maintenance budgets
are being proposed for FY90 Among such items are interim fixes and as
cuts from KLQ list of needs
TAMS/Town Contract has been completed VOTED to authorize the chairman
to sign it
Meeting adjourned at 10 23 p m with the next committee meeting
scheduled for Thursday, January 14 1988 at 7 30 p m
Respectfully submitted,
Erna S Greene Secretary
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