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HomeMy WebLinkAbout1987-12-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of December 10 1987 public meeting in Student Library, Lexington High School , as approved January 14 , 1988 The meeting was called to order by Permanent Building Committee Chairman pro tem Edson at 7 40 p m Also present from the committee were Johnson, John and William Kennedy, Scanlon Smith and Touart from TAMS were Iwerks , MacNicholas and Manford from Chartwell consultants were Aitchison and Rowlands Others present included staff Coscia, Maclnnes, Zimmerman and Wilson, acting principal of the high school Representing the Capital Expenditures Committee was Sheldon Spector and for the School Committee Lynda Wik In addition, the following signed as attending Sandi Peaslee Jennifer Huntington, Roberta Neuman Nancy Gordon, Barbara Bailey, Carol Dickes , Tony Capizzo, Arthur Dulong, David H Walsh, Robert Gartside, Penelope Hart The original signup sheet with identification of interest/staff position is on file with the secretary Handicapped accesses for the unit groups ABC and DEF buildings was discussed in light of the reduction of space for the offices of housemaster and secretary in A and F houses , where the handicapped bathrooms and elevators are to be located Solution to the space dilemma was requested by house personnel present Noted that the field house floors are to be redone and additional work done on the ceiling; new lights will be installed Auditorium and backstage changes to be done light control board to be moved to back of the balcony; the entire stage will be rerigged; and the elevator will be redone The orchestra pit will be recessed, with the possibility that a portable stage could be extended over it Piano lift will be included Balcony rake will not be added due to high price tag Representatives of the music department and piano committee reported that they had just ordered a new Steinway, but that it would need to be enclosed in a humidity-controlled area This topic - new to architects and committee - caused considerable discussion probably launching several-sided solution searches Gartside and Peaslee entered a plea for practice rooms rather than dressing rooms as practicing is more frequent than production Existence of a heating problem in the auditorium was noted More lengthy discussion centered upon the amount of sound absorbent material that should be put in the auditorium, such as carpet Committee explained that carpeting was planned for the aisles only, to cut extraneous footstep noise How to fulfill the need for bathrooms for productions was mulled The girls facility near the gym locker room needs renovation as do the little johns near the loading dock door 1 PBC Minutes 12/10/87 Work on the auditorium and related areas is scheduled to begin at the close of this school year and extend through October A new passageway is to be created between G and H units by cutting a wall between the driver education and another small office No controversty on this The public meeting was adjourned at 8 45 p m The regular monthly meeting of the Permanent Building Committee was called to order in the High School Student Library at 8 55 p m with all committee members , architects and consultants present as listed above as well as Wik, Spector, Coscia and Maclnnes Status of Drawings was reviewed At the high school much work has been done for the laboratory areas such as storage At Estabrook architects are trying to do the best within budget with a partitioned computer area Urinals will be replaced At Harrington the elevator will be in the wall-bend above the present store room Drawings are in progress for the library In the gymnasium vinyl blinds to be put over the windows are being considered for improved impact resistance Fiske library drawings are now at the estimators prior to producing the working drawings These are invoiced at 40 to 50 percent At Diamond some changes are being made in space use adjacent office and darkroom are being moved The existing adjacent roof may be a problem as it is flat and improperly drained toward the center Item to add Fiske classroom painting Asbestos New EPA regulations have just been published Briggs will classify its existing survey and determine if its inspection will qualify Original budget was for $600, 000 and we are trying to do it for $300 , 000 The large span in costing poses a dilemma but this work 'must go first and it s a big hunk of money " a committee member stated Agreed that it would be better to get this work in a package to avoid work conflicts Scheduling was reviewed Estabrook and Harrington work must be done in summer Proposed three contracts for 1988 1 or A high school 2 or B Diamond/Fiske 3 or C Estabrook/Harrington (carpeting work from 1987 contract also to be finished at Clarke ) Aitchison expressed dissatisfaction with TAMS ' proposed schedule VOTED to defer consideration of possible changes that would cause contract delay Diamond and Fiske drawings are well along VOTED to go with three contracts as presents by TAMS 2 F PBC Minutes 12/10/87 John Kennedy said he would like to lump contingencies in with design contingency Architects said they would have more answers after their estimator is done Minutes of November 12 1987 meeting were approved as submitted with two technical corrections Amtech are electrical and mechanical engineers and the spelling of roofing material is Succoflex (Presentation on this requested at next meeting ) Electrical Work at Diamond that had been voted done next summer was again VOTED on, this time authorized to be done now to avoid cost rise Payment of Accounts as presented by Chartwell VOTED Other items At the high school some work , such as electrical could begin in June, when a quarter of the students are out The high school roof still leaks A meeting on this is scheduled tomorrow Letter and telegram have been sent Briggs and Morello Spector requested that a list of maintenance items to be done be given the Capital Expenditures Committee as capital and maintenance budgets are being proposed for FY90 Among such items are interim fixes and as cuts from KLQ list of needs TAMS/Town Contract has been completed VOTED to authorize the chairman to sign it Meeting adjourned at 10 23 p m with the next committee meeting scheduled for Thursday, January 14 1988 at 7 30 p m Respectfully submitted, Erna S Greene Secretary 3