HomeMy WebLinkAbout1987-11-12-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of November 12. 1987 committee meeting in Room 6-15, Town
Office Building, approved December 10, 1987 (corrected 1/14/88)
The meeting was called to order by Chairman Kennedy at 8:42 p.m. ,
with other committee members Johnson, J Kennedy, Scanlon and
Smith present Also attending were staff Coscia and Maclnnes,
School Committee member Wik and Chartwell consultants Aitchison
and Rowlands.
Minutes of October 8. 1987 were approved as submitted
Minutes of October 13. 1987 were approved as amended.
Progress Report No. 13. Bridge School Entrance is complete
Shelves and cabinets will be installed by end of December
Maclnnes asked that the counters be reinstalled in the computer
room, as they are necessary for operation of computers A change
order may be needed; Aitchison will look into it
Estabrook cabinets are done; punch list items may cost about
$5,000 more. At Fiske asbestos work and fans are needed in the
boiler room The electric feeder has been replaced and is
working Harrington work in progress is expected to be done by
end of December
Clarke carpeting is posing special problem because most of it
(third floor all around IMC) cannot be done during the school
year However the counselling area can be done during Christmas
vacation for a little extra VOTED to do the counselling area
during winter vacation and the remainder next summer at a fair
price
Clarke additional problems include Seaman Bratko's looking for
time relief, stalled work on the new lavatory and a so far
unsolved clock system linkage TAMS' electrical and mechanical
engineers Amtech, seem to be inadequately staffed and not up
to par so that much is left to the contractors Clarke will not
be ready for punch list for about two weeks.
Roofing Problems are most salient at the High School The Field
House roof still leaks in two places. (Proposals are now being
made for the ceiling) There are leaks elsewhere in the High
School (all Morello's job) and also at Diamond on new paint. The
contractor claims that the problems areas have been "fixed" but
no one knows when the workmen came. Warrantees are three years
for Morello's work, 10 years for Sucoflex and 30 years for the
roofing material A small amount remains to be paid Morello and
Briggs, both involved with the roofing
Contract Package Planning was discussed in light of possible bid
document preparation and work schedules. Consultants recommended
PBC Minutes 11/12/87 p 2
splitting the remaining work into two portions, with bids to go
out mid-January (due end of month) for the first and mid-February
(due end of month) for the second Concern was expressed that
all work might not be accomplished during summer vacation
Recommended that where possible work be done before the end of
school - the Field House for example In addition, the split
bid package might enable reading of the bidding climate and
adjustment of the second part of the work Committee agreed to
this. Consultants will work with the architects and Maclnnes on
the scheduling
A Budget Prooress/Forecast one-page report was requested by the
Chairman.
Diamond Electrical Work would cost $17,000 in overtime if done
during the school year or $2,000 to $3,000 if done next summer
Mac Innes expressed preference for summer Concern expressed
about manufacturer's guarantee of products - $18,000 worth -
already acquired for the job, which would have to be stored until
installation Clerk-of-the-Works praised the electrician a
subcontractor of Seaman Bratko. Committee VOTED to have work
done in summer at price noted above Consultants will work out
details of bond release/reissue, premium and warrantees.
Schedule of Payments VOTED by committee, except for items 2 and 4
for Briggs and Morello, as basis for letters to each saying in
essence "punch list not complete " The payment of $41 90 to
T C Courier was for courier service returning a missent check to
proper payee
Other items
An intereview with John Kennedy appeared in the Fall 1987
"Construction" magazine of the Department of Civil Engineering
Center for Construction Research and Education of MIT
The contract with Chartwell is all signed and sealed
Library bids were due to be opened today for architectural work
Reported that 30 had expressed interest (but only eight bid)
The cost of BBN's accoustical study for Bridge/Bowman gyms will
be $1,500
The next meeting will incorporate a
public information meeting on
the revised plans for high school renovation and will be held
December 10 at 7 30 p m. in the high school student library.
Publicity will include a "letter to the editor" in the local
newspaper
Respectfully submitted
Erna S. Sreeene, secretary to the committee