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HomeMy WebLinkAbout1987-09-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of September 10, 1987 meeting of the committee in Room G-15, Town Office Building as approved October 8, 1987 The meeting was called to order by Chairman Kennedy at 7 42 p m with Cary Library representatives on the committee Mary Louise Touart and Ann Wallace present along with other committee members Ted Edson John Kennedy and Jim Scanlon Also attending were staff Coscia, Hilton and Maclnnes as well as consultants Aitchison and Rowlands of Chartwell Cary Library Building and Grounds Committee completed a report in June recommending facility changes in keeping with the library's addition of computers and security as well as modernizations found wanting in the ten years since the last major expansion of the building (example shelving) Some needs have been fulfilled from maintenance budgets One air conditioning unit has been replaced; another new unit is probably needed Carpeting replacement is being done Other improvements of a more capital nature are also considered desireable fire protection measures such as smoke/heat detectors, fire doors and sprinkler system A roof evaluation is also needed Architectural barriers standards must be met if a renovation costs over 5 percent of the assessed value of the building Up to 75 percent state reimbursement may be available The Permanent Building Committee could assist in costing elements i of proposals However bids must be obtained even for that The library is hoping to bring a proposal to the 1988 Town Meeting Possibly some funding might be sought from the Town Manager's consultant budget Committee members did not favor seeking funds for a "feasibility study" However, a designing selection pro- cess is needed Discussion revolved around this process Schematic design and estimates are needed, with bidding required Hilton will draft a cover letter, which the PBC committee chairman offered to review Library discussion ended at 8 17 p m Comments on publicity vs school openinas praised Acting Super- intendent Zimmerman's letter in the newspaper An unflattering picture on the front page of the local newspaper showed Bridge unready for opening That school and Estabrook opened three days late while Clarke Middle School was only one day late School administrators worked extra hard to ready schools for opening Custodians are currently on slowdown (no overtime) At Bridge much floor tile and painting work must yet be done ! Debate on how to accomplish cleanup from this ended with agreement that an outside major cleaning contractor would be PBC Minutes 9/10/87 p 2 hired, with Chartwell consultants to do the contacting (Dan Wilson, Triangle, Unico among those suggested) They could be engaged to work at Bowman on Saturday and Bridge on Sunday of the next weekend Minutes of August 12 1987 committee meeting were accepted as corrected Progress Report No 11 Bill Kennedy will call TAMS about getting the design contract documents signed Clerk-of-the-Works Coscia comment on work not yet done and work done with poor quality such as door frames out of square due to haste to get ready for school opening and laborers' doing tradesmen's work Budget Report to appear soon will show that the shortfall of over $700 000 has been reduced to about $400,000 by committee decis- ions already made Another $400,000 may be cut from the asbestos work allotment shortfall from work to be done by TAMS Design contingency will still be about $300,000 short Looking ahead to next year's building spurt, committee urged ordering long-lead supplies such as bricks and trees as soon as contract is let Maclnnes pointed out that construction of additions could begin before June Still to be done electrical work at Clarke, where 25 smoke detector heads had to be changed and 80 more added I Budget Reporting system of the consultant was questioned Consultant Rowlands noted that when the total change orders to date are firmed more complete information would appear on the cover probably starting with the next budget report fi High School Field House roof problems continue as the roof is still leaking Both the parque as well as the gym area floors have been damaged Committee opined that contractor Morello may have been responsible for some of the problems Improvements to the school' s heating system is proceeding on a unit price basis and will cost about $55 000 above budget as committee had agreed Payment of Accounts VOTED by committee, with the exception of all listed amounts for Morello, Field House roofer, and Briggs who had been in charge of design and supervision of that job Pay- ments to J P will be 75 percent; to Carmone (Bridge and Bowman) 80 percent; and Seaman Bratko 50 percent Asbestos work timing is being investigated The meeting adjourned at 10 07 p m , with the next two meetings of the committee scheduled for Friday September 18th at 8 a m (value management seminar in the downtown Boston office of TAMS) and October 8 , 1987 at 7 30 p m (regular monthly meeting) Respectully submitted, j ,,,.„ Erna S Greene, Secretary