The URL can be used to link to this page

Home My WebLink About1987-08-12-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of August 12, 1987 committee meeting in Room G-15, Town Office Building, as approved September 10, 1987. The meeting was called to order by Chairman Kennedy at 7 43 p m. with other committee members Edson, Smith, Scanlon and Touart present. John Kennedy arrived shortly thereafter Also attending were School Committee member Wik,consultants Aitchison and Rowlands of Chartwell , staff members Adler, Coscia, Maclnnes and Zimmerman Minutes of July 9 1987 were accepted as amended Progress Report No. 10 was commented on The School Building Assistance Board forms are ready to be filed but receipt of the SBAB s project numbers is awaited (They turned up in the mail passed from Chairman to consultant this evening) Presently the Department of Labor and Industries is investigating the con- tracts. J P is still muttering; their request for a temporary restraining order (to stop Seaman Bratko s work on the contract) was rejected by the court J P has requested information on the town s budget to be assured that money is available for change orders. Apparently they have been burned in other municipali- ties. Contracts for TAMS and Chartwell are expected to be finalized this month Present contractors seem to be performing well , with the possible exception of roofers Morello The high school field house has been leaking It was especially bad this past weekend, causing possible damage to the wood floor below Explanation the transition cap from PVC to shingles has not been completed Coscia reported that may be completed today The town is obligated to pay upon completion of work. Still to be done are the three punch lists (1) internal (2) Briggs' and (3) manufacturer's. Regarding the different colors of shingles, negotiations are in progress with Bird, the manufacturer, who would like to replace the unmatching shingles Another possible solution is for the Bird to supply aluminum paint Most preferable would be for this to be supplied at no cost to the town, who could apply it when graffiti starts appearing Prooress at various schools was reported good At Estabrook the new classrooms, including tutorial areas, are in good shape. j They may need some temporary hardware, but will probably be ready in time Other classrooms will be ready by the end of September Contractor J P was praised At Fiske an extension will be requested due to slow delivery of some items. At Bowman and Bridge the external work is done A substitution was made on the carpet (with a $10,000 credit) because of delayed delivery The carpet layers union has just struck Revised Package II Schedule has been arranged with Seaman Bratko because of the DLI/JP contentions. Classroom work will mostly be PBC Minutes 8/12/87 p 2 done before school begins and when school is not in session Clarke ceilings, wiring and ventilation as well as renovation of baths are in progress, with field decisions possible. Problems are anticipated at the high school Painters are working at night Therefore school custodians may have to be on duty Exterior work can be accomplished during school Many delays are due to materials such as glazed blocks and carpet. Underway at the high school ventilating work and painting (trim to be done on weekends) Diamond may be lagging; baths there are not done However, fire alarms will not be done in Diamond but will be in all other schools in time for schools opening Chartwell noted that about one month of "dear time" was lost due to contractors contesting. In order to review progress, committee set its next meeting August 31 at 8 a.m. at the high school main entrance Grounds should involve students and community donations, committee commented Cost Summary Report was reviewed briefly. Masonry and electrical costs are up At the High School a $700,000 overrun is anticipated Possible adjustments might be made in asbestos work Ways to save money are now being sought in change orders There is now no design contingency Review of Bid Packaoe III work with TAMS trio, Iwerks, Manford and McNickolas Concern was expressed by committee members that design change meetings (on changes to save money) had taken place at schools without consulting School Committee and PBC The design contingency had been wiped out by the asbestos report The high school was underfunded by KLQ in the amount of approxi- mately $135,000, TAMS reported Questioned whether depressing the orchestra pit was a priority especially since it had not been in the KLQ report Was this a communication problem? At Estabrook KLQ had estimated $88,000 for a library within the entryway, but this was deemed unsatisfactory by TAMS and others, who proposed three alternate plans using two existing classrooms instead The committee was not happy with the only one of these three within original budget; a later vote favored the alterna- tive that would cost $40,000 more At Fiske the existingarea will be storage g preserved but it was proposed not to add extra new construction storage as that would be expensive space Perhaps additional storage could be included in the new library addition Architects proposed redesign of the auditorium, stage and related workroom/storage areas met with committee encouragement Custo- dians would be moved to the power mechanics shop soon to become surplussed Elimination of the piano lift was not accepted. Rake of the balcony was taken under advisement Committee ques- tioned why estimates were being upped and requested more details PBC Minutes 8/12/87 p 3 Among plan revisions proposed for the A-B-C and D-E-F unit buildings not to remove the second floor lockers and convert the areas to study\lounges, but to leave the lockers in place and cheer up the area with better lighting and sound-dampening carpet Also, elevators have been moved, although proposed elevator shaft areas in A and F units may not be big enough to meet standards, necesitating moving nearby walls. VOTED to accept items 2, 3 and 4 of TAMS II PROPOSALS FOR REDESIGN (See attached TAMS letter of 8/12/87 Under TAMS' III PROPOSED BUDGET REVISION, committee agreed in principal that Category A work only should be done and only necessary repair and encapsulation in Category B should be done Under (b) Change Order Contingency committee agreed not to make changes at this time The Diamond library flip-flop will not be considered, as the architects cited good reasons for their opposition Schedule of Payments as proposed by Chartwell was VOTED approved by the committee Chance Orders $11,000 extra fire protection equipment was ordered by the Lexington Fire Department (specs had not been reviewed by LFD before going to bid ) Approval VOTED subject to checking by Chartwell Also approved were $2,500 worth of extra fire protection - relocation of a pull-box alarm at Bowman - as well as $50, 000 for installation of 160 instead of originally planned 100 steam traps as the committee decided system should be completed A grey area" in bid documents. A 7 1\2 percent general contractor s markup on a subcontractor's change is required in bid documents, but subcontractors have 15 percent This appears to be a loophole, as there is no mention of profit Decision to give contractor 15 percent on his own work. Painting contractor The consultant will handle the control of his scheduling/work force Acting Town Manager Adler requested that a status report on construction be issued to school personnel so they may plan accordingly. The next formal meeting of the committee will be Thursday, September 10, at 7 30 p m About half to three quarters of an hour of deliberation on Cary Memorial Library will be included The meeting adjourned at 10:52 until Monday, August 31 at 8:00 a m. at the High School entrance Respectfully submitted Erna S. Greene, Secretary to the Committee