HomeMy WebLinkAbout1987-04-09-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of April 9 1987 meeting in Room G-15, Town Office
Building as approved June 11 1987
The meeting was called to order by Chairman Kennedy at 7 35 p m
with other committee members Edson, Scanlon and Touart present
John Kennedy arrived later Also attending were staff Coscia and
Mac Innes and consultant Aitchison Representatives of architects
TAMS arrived later as noted below
Bids for Roofs Morello reported to be about to be awarded the
contract for roofing all the schools except Bowman and Bridge,
even though he is not licensed to apply Sarnofil roofing
According to specs another equal and approved brand of material
could be used However another bidder Titan, complained to the
Bureau of Labor and Industry that the specifications were illegal
in that they named a specific brand and therefore might exclude
some bidders. The Bureau of Labor and Industry is reported to
have concurred with this allegation and sent a letter to this
effect to the Housing Authority (no one has yet seen the actual
letter but it will be obtained) A hearing at the Bureau office
is tentatively arranged for next Thursday, April 16, and a ruling
will be forthcoming either at the hearing's conclusion or within
24 hours.
After some discussion of potential alternative products, ways the
specifications could have been worded to avoid the illegal
branding (by naming two or more trade names) and the delays due
to rebidding the committee VOTED, if Town Counsel agrees, to
reject all bids and rebid (with revised specs) "in the best
interest of the town Vote was three to one, with Scanlon naye
At 8:25 p m. discussion began with architects Manford and
McNicolas of TAMS regarding the plans and specifications for
Contract 2 - Harrinoton Clarke Diamond and the Hioh School -
which are 85 to 90 percent complete
Harrinoton Because of roof leaks ceiling tiles are to be
replaced However no roofing work is listed for that school ,
just gutters and downspouts. Question raised if roofing work
would be possible under a change order or alternate Included in
the work to be done will be waterproofing (question raised
whether another wall should be added to the waterproofing list
while the contractor is on the scene) , a new one-story classroom,
exterior painting, puttying windows and painting doors. Also the
heating system will have the outside air introduction reactivated
and the hot water heating system rebalanced Smoke detectors and
audio and visual fire alarms, exit and emergency lights and a
dimming system for the gym lights (mercury vapor existing) will
be installed Extra electric outlets for this school would cost
about $10,000
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PBC Minutes 4/9/87 p 2
Clarke ground waterleakage problems were noted The bottom floor
is the wettest Two people were vacuuming the water when the
architects last visited VOTED to study the drainage around the
front of the school to see if that could be improved
Ceiling tiles existing are a keyed 1 x 1 foot system that is
difficult to deal with A two-foot system has been suggested i
Any ceiling on this ground level must be fire-rated Electrical
and storage areas are also involved Agreed that ceilings for
the ground level deserve a second look by the architects.
On the the third level replacement carpet should be adhered to
the floor so that rumpling will no longer cause a problem beneath
moving walls. The folding wall in the little gym has been a
problem; committee members questioned its use Another moving
wall was apparently omitted from current plans exists in the
auditorium, where the wooden coil walls mechanism is not
working and has been costly to maintain Architects will look
into this.
Diamond Middle School projects include entrance doors lift
repair of roof leaks and replacement of ceiling tiles, revision
of bathrooms and ramps to accommodate the handicapped Maclnnes
advocates blacktop rather than concrete for the ramp to reduce
icing in winter
Hioh School plans call for replacing only damaged ceiling tiles,
spray painting of walls and lockers, painting all classrooms
Recommended that these items be priced on a unit cost basis.
Comment School looks "grungy" On the second floor near the
auditorium partitions will be rearranged in what is now a book
storage area All bathrooms will be upgraded. It has been
requested that the sink in the old science demonstration area be
kept, as it is useful Original drawings of the high school are
not yet available to the architects; they would be useful
Agreed that the locker room should be rearranged prior to
consideration of changing the basketball floor Although it is
clear that a new subfloor is needed, the architects are still
investigating poured rubber (cost about $68,000) versus a
sandwich with one plywood layer (cost about $100 000 installed)
or reinstalling the current wood floor (about $58,000; However,
it might be possible to sell the present floor, which is a
maintenance headache according to Maclnnes. A new concrete
subfloor is recommended; $70,000 is budgeted New basketball
standards would cost $20,000, as also would new lights, without a
mechanism to replace bulbs.
In discussion of alternates for bid package 2, floor concrete
and standards would all be alternate with lights postponed to
bid package 3 Next would come receptacles for Harrington and
Diamond back door for Diamond and receptacles for Clarke, and
si •th would be painting Bathroom details should be established
with Maclnnes
PBC Minutes 4/9/87 p 3
64
Payment approval of bills on the attached list from Chartwell
VOTED unanimously
Next meeting will be Thursday, May 14 at the office of TAMS in
downtown Boston at 7:30 p m.
Meeting adjourned at 10.40 p m.
Respectfully submitted
Erna S Greene, Secretary to the committee
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