HomeMy WebLinkAbout1987-02-12-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Mi 1.2, 1i8i meeting in Room G' 15 Town Office
Building a* amended and accepted March 14 1987
The mpeting was called to order by Chairman Kennedy at 8 p m ,
with cther committee members Edson, John Kennedy Scanlon and
Touart present Other attending were Faul Newman, James
MacInnes Emanucle Coscia, Ian Aitchison John Heninger and
reporter Li `a Redmond Others arrived later , as noted below
Minutes of January 8, 1997 were approved as
submitted Minutes of January 15 and 29 were approved as
amended
pro�lress. EepoIts Noted that the staff meetings generated good
feelings Some input fcn' minor changes was received Generally
plan` were liked
Replacement cf Proscenium Screens is to be done during the week
after vacation —ons week late" but not interfering with
activitie^
Brigg is starting up soon, with roofing suhhids due February .)5;
ashe tc and high school subbids March 11 and also thres other
,chools in Mard)
[ -mtingencv allowance has now been increased ti 1J percent and
thi i deemed more adequate Aitchison pointed out that the
e: periance uf work on Bridge and Bowman schools should prove
valuable in carrying out the remaining projects All roofs ars
anticipated tc be don' by August 31 of this year
TAMS is proposing to regroup the job and revise the schedule
No matter what Fiske and Estabrook are to go first because two
classrooms are needed by September 198 at Estabrook
Harrington, Diamond Clarke and part of the high school could be
done over the ,iecond summer Ba* ically the plan would be to put
in stage 1 th* small =r if 'contained items that could be done by
6eptemter" 198; Stage II would encompass larger items TAMS
pre 'ented two packaging options, of which Aitchison prefers
Option A because of its earlier start (in May) Phase II would
L libraries with the high school lohh last TAMS will accept
Aitchison F Verson of Option A, which include* sections A ani B
in th*, tir t contract VOTED to accept Aitchi ,on s
recommendation with Estabrook priority one over Fiske Work on
the first Lontract whould be completed by October or No`/ember
1 '87 Heninge, said hc would revise his time—line schedule
according Fo thi vote
8riAgs their representative Bob Bnnica arrived) plans are now
90 percent complete The Blue Book prices the work at $414 WO
and Brigg^ estimate i $927, 000 The root at Harrington i in
1
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r•}j(.. Minutes t. a. ?/8 p r_
bad shape and there: is a leak: near the auditorium at Diamond
There will be add •Cels : ii this work At the high school field
house PVL is recommended to :8 feet down from the peak and then
shingles are commended Windows above and at the link should be
s.. lc:.se,d All work is: on schedule, though some questions remain on
the field house Briggs recommends that. old ;Mingles be removed
to check the condition of the decking below Thi will assure a
better job
Spec- can be written for performance or with = elected styles
(three'') F'{r'igg :> recommends shingles with irregular tabs
However , the committee approved regular shinolesOne
good brand is Timberline e. uept that all their selections are in
dark colors Boarding up of the skylights and roofing them over
i, recommended Mac Innes expressed perference for aluminum
because it:. is easy to paint over and c:loesn t- Bade Replacement
decking would be at a unit price
Nk t_ed that no roof work could be done at Clarke during school
time
Committee a•.kcd about Briggs ability to perform asbestos wor k
BonniI.:er said the" have nc insurance but that his firm could do
survey and inspection work (through their industrial hygiene
department) and that they would gladly submit a proposal Noted
that TANTS price for this work is very high Heninger- commented
that he would advise to get several asbestos proposals In
addition Briggs is already into asbestos work at. Clarke removal
of coping) and could e; tend their contr act Would advertising be
nee-es ary Aitchison has a list of certi+ieci asbestos
contractors none of them is "licensed" Briggs will be
consulted before deciding Lour ,e of action
Budcir=t. r Zvi sic.trts have fol1iwed a.l1 changes and Rol ands (who came
in about 9 p m ) lia, arrived at revised tentative figures showing i
a iitact about balanced budget of '$11 , 870,, 000 This will be
finali ed in a fewday with summaries by category and school An
e.' ample of change paying was halved
With TAMS trig A:.i__lrods_ iwerks and Hanford.
At E.stabrook Two more classrooms will be added at the end of
the corridor and four new small spaces will be installed under
the roof overhang near the entrance Other possibilities for the '
library are being considered but all will cost more than
originally budq ted
At Fiske A new conference room will be: added near the entrance-
and tutor-i .d space near the rear entry The library will be in
the kindergarten area, with an 18-toot: diameter
ampit.heatre/story tel area
h Bi, Minutes .- 1.2/87 -- p
At Harrington the library and a classroom will be enlarged
E ir••t:ing spaces will be revamped for tut.oria.l. and computer
purposes
At Clarke the darkroom will be reduced by the telephone room
Two small rooms will be made into a computer- room
At Diamond a 12 by 15 oct addition will be made to enlarge the
1. i.brary„ with an oct agonal reading room There will be no space
addition to make th, teachers workroom (to come from a
c 1 a :i B r o o m)
Question raised about furnishings for the new libraries No
mane, .is currently budgeted
i I'l f or mE?'t 1 U r7_I"I{?f!t]_I'I fli_Fit:I1 a Ci to J. Pd
Monde February :." RE Llar-ke„ Diamond and Fiske at Diamond
Wednesday., February 25 RE Est;_abrctok and Harrington at
E-'t 'abr ooh:
Thursday, Mar-ch 26 RE High S,:hool. at High School Science
Hall (Press release with full detail enclosed)
Bill pc.yments 'approved
To KLQ for work on Bridge $15,525
KL-.O for work on Bowman 625
Briggs for Harrington, Llarke, Diamond & FIS 14, 575
TAMS for work — all schools 91, 500
Charwel. l January work , all schools 1.4„ (3(x)
Barbat.o (final e) cept for slight leak repair-) 17, 095
Beacon Publications (for ::advertising arpet) 19 9(i
E ec.uti a:: session was VOTED unanimously by roll call vote at
lu 45 p m and the meeting was adjourned at 11 05 p m , until
t hur .a;d y March 1.2 at B p m
i\&_ ,pc*ctf ui :I. submitted,
94414--
Erna S Greene , Secretary to the
Fear m a n e nt:. Building Committee
Minutes of Permanent Building Committee E ecutive Session 2/12/87
at 10 4j p m
The problem' with the KLQ report were noted Problems were
enumerated and listed, but solutions were not really provided
No backup data was found Many of the costs were understated
Therefore TAMS people has to meet additionally with staff to find
out what the problems really were and how they might best be
solved Other bidders had similar assumptions about the nature
of the kLQ rwpurt Aitchison reported
TAMS is requesting an additional :5 percent or $22, 000 for this
e tr work Also the changes in phasing/packaging necessitated
b' the Estabrook classroom priority has caused TAMS to a�4: an
added $8,000 or a total of $�0, 00«0 Edson recommended the
payment of $8, 000 of the e` tra $7 000 be conditional on the
plans being ready May 1 Question raised if taking the asbestos
work away from TAME, would bring on potential a tra fees VOTED
to approve payment of V0 000 to TAMS, with one naye vote
Meeting adjourned at ] ] 05 p m
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